CC – OFR Text Error Messages

Cash Collection – OpenForms Reference (OFR) Text Error Messages

Version 6.0 – Version 6.1 (under review)

Overview

Resources

Cash Collection Error Messages

Key Resources Message
CC CC_PaymentDataEntry,INVALIDCHANGETOTOTALTOPAY The amount to redistribute must be lower or equal to the actual total payable amount ($ {0}).
CC_PaymentDataEntry,ChangeLessCashValidation Change Must Be Less than Cash Amount
CC_PaymentDataEntry,MoneyMustBeZeroValidation Money Must Be Zero
CC_PaymentDataEntry,PayerNameRequired Payer Name Is Required
CC_PaymentDataEntry,PaymentTypeRequired Payment Type Is Required
CC_PaymentDataEntry,TotalToPayGreaterZero Total To Pay Must Be Positif
CC_PaymentDataEntry,MIX_AMOUNT_TYPES_ERR Credit Card payments must be kept separate from Cash and Check payments for Deposit Number {0}, due to the administrative setup
CC_PaymentDataEntry,MinimumPaymentIs The Minumum for the payment is {0}
CC_PaymentDataEntry,MinimumToCollectStringFormat Minimum To Collect = {1}
CC_PaymentDataEntry,MinimumToCollectHeaderError There are minimum to collect errors for:
CC_PaymentDataEntry,MinimumLateChargesStringFormat Late Charges = {1}
CC_PaymentDataEntry,MinimumLateChargesHeaderError Payment cannot be less than the late charges For:
CC_PaymentDataEntry,OnEffectiveDateChangedValidation Changing Effective Date will recalculate all amounts. Are you sure you want to continue ?

 

See Also

AR OBJECT Error Reporting

 

 

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101-cc-resources

CC – Cash Collection Receipt Log

Cash Collection Receipt Log

Version 6.0 | Version 6.1

Overview

To be developed. Refer to the Govern Roadmap.

 

 

101-cc-rpt-057-ReceiptLog-backlog

 

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CC – Business Rules – Data Entry Warning & Error Messages

Cash Collection (CC) Business Rules – Data Entry Warning & Error Messages

Cash Collection Payment Data Entry Error Messages

Warning and Error Messages

 

  Message
Errors The amount to redistribute must be lower or equal to the actual total payable amount ($ {0}).
Change Must Be Less than Cash Amount
Money Must Be Zero
Payer Name Is Required
Payment Type Is Required
Total To Pay Must Be Positif
Credit Card payments must be kept separate from Cash and Check payments for Deposit Number {0}, due to the administrative setup
The Minumum for the payment is {0}
Minimum To Collect = {1}
There are minimum to collect errors for:
Late Charges = {1}
Payment cannot be less than the late charges For:
Warning Changing Effective Date will recalculate all amounts. Are you sure you want to continue ?

See Also

AR OBJECT Error Reporting
Resource File Editor

 

 

101-cc-brules-validation

 

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101-cc-fea-058

Cash Collection Workflow Feature – Print Receipt Feature

Version 6.0 | Version 6.1

Overview

Follow the procedures in this section to add receipt printing functionality to the Cash Collection Wizard. The receipt is printed at the end of the process. Any network printer can be used.

General Settings Parameters for Reports

The standard Cash Collection Receipt is available in Crystal Reports. This can be customized. The following setup is required.
To define the General Settings:

  1. Launch GNA.
  2. Select Parameters > General Settings Editor.
  3. Select Report from the Registry Filter.
  4. Select the Use Crystal Reports option.
  5. Enter the path to the Reports folder for your deployment in the Standard Reports Path parameter.
  6. Enter the path to the Standard Reports folder if you have created one.
  7. Enter the path to the log file in the Standard Log Path folder.
  8. Click Save.

Configuring the Report

The following report must be configured in GNA before you can print receipts from the Cash Collection Wizard:
CC_RPT_058.rpt 6 Cash Collection Wizard
This report is included with the FormReference.xml file and imported by the GNA > Import/Export Tool.
You can perform the following configuration to add prompts and criteria to the report. However, this is not a required step.
To configure the report:

  1. Launch GNA.
  2. Select Parameters > Report Parameters Editor.
  3. Select CC_RPT_058.rpt – Cash Collection Receipt in the tree view.
    This Report Editor reads the report and lists all the datasources referenced.
  4. Add any required prompts and criteria to the report, as described in documentation for the Report Parameters Editor in GNA.
  5. Click Save.

Refer to the documentation on the Report Parameters Editor for further details.

Configuring the Cash Collection Parameters for Viewing the Print Receipt

The Receipt Printer can be configured by User ID or by Cashier.
To set up the Cash Collection Parameters for printing the receipt:

  1. Launch GNA.
  2. Select Application Configurations > Accounts Receivable > Cash Collection Parameters.
  3. Do one of the following, according to how you are setting up the parameters:
    Select Computer.
    Select User ID.
  4. Select the printer name in the Receipt Printer Name drop-down list.
  5. Select the Auto Print Receipt option to print the receipt automatically when the Cash Collection Wizard completes the process.
  6. Deselect this option to enable the Print button on the Cash Collection Wizard.
  7. Click Save.

Printing the Receipt

The receipt is printed at the end of the Cash Collection Wizard procedure. You can print the receipt on any printer. Depending on your Cash Collection Parameters configuration, the receipt is printed automatically or manually.
The information added to the receipt includes the following:

Account Details

  • Payment Date
  • Deposit Number
  • AR ID or Barcode
  • Account No.
  • Principal
  • Interest
  • Penalty
  • Subtotal
  • Total

Payment Details

  • Payment Type, such as Cash or Certified Check
  • Total Paid
  • Change
  • Receipt number
  • Date and Time of payment
  • Payer Name
  • Barcode for the payment

 

 

101-cc-fea-058

 

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CC – Cash Collection Parameters

Cash Collection Parameters

Overview

The Accounts Receivable Cash Collection Parameters are used for setting the defaults for the Govern OpenForms Cash Collection Payment Data Entry form and for the cash collection receipts.
The default Cash Collection Parameters can be defined at the following levels:

  • Computer Name: If you define settings by computer name, all users logged in to the computer have the same defaults.
  • User ID: If you define settings by user ID, the defaults are specific to the user.
  • If parameters are defined at multiple levels, the settings defined at the user level override those defined at the computer. Parameters defined on the workstation override those defined on the server, in a Terminal Server environment.

For a pdf version of this page, see:

AdmCashCollection6

 

Read More...

 

Defining Default Cash Collection Parameters by Computer

This section describes the Cash Collection parameters that can be set by computer.
If you are working in a terminal server environment and defaults are defined on both the terminal server and on the workstation, those defined on the workstation override those defined by computer.

To define Cash Collection parameters by computer:

  1. Log in to the computer.
  2. Launch GNA.
  3. Select Application Configurations > Accounts Receivable > Cash Collection Defaults.
  4. Select Computer.
  5. Complete the parameters described in this section.
  6. Click Save after completing the setup.

General Parameters

Cashier ID: Enter a maximum of 12 characters to be used as an identification for all users using the computer.
The following parameters are disabled when you select Computer:

  • Default Payment Type
  • Default Installment
  • Default Cycle
  • Display Fiscal Year Field
  • Allow Misc. Cash Receipts
  • Display Installment Field
  • Display Cycle Code Field

Year: Enter the year for the bills that you want to collect. Otherwise, leave this field blank to collect bills from all years.

Receipting

Receipting Group: Enter a maximum of three characters in the Receipting Group field.
The Receipt Number comprises the Receipting Group and the Sequence Number (RECEIPT_SEQ) in the USR_KEY_RECEIPT table. One is added to the sequence number for each new receipt.
By Cashier ID: This is automatically selected when the Cash Collection Parameters are defined by computer. It cannot be modified.
Receipt Printer Name: Select the name of the printer you are using for receipts from the drop-down list.
Auto Print Receipt: Select this option to automatically print the receipt when the Cash Collection Wizard is at the required step. Deselect this option to have cashiers click the Print button instead.

Credit Card

Payment Type: Select the payment type for credit card payments from the Credit Card Type drop-down list (Table: VT_USR_CCTYPE).
Data Entry: Select one of the following Data Entry options;

  • Automatic: if the credit card information can be read automatically and transferred to the Credit Card Data screen.
  • Manual: if the credit card information is entered manually.
  • Credit Card information cannot be entered manually when you are using the Cash Collection Wizard.

Credit Card Printer Port: Enter the port number for the credit card printer.
Print Credit Card Receipt: Select this option to

Early / Late Payment Options

The following options are not applicable to Govern OpenForms. These permissions are set in the Govern OpenForms Designer (OFD).

  • Allow Interest Data Entry
  • Allow Charge Data Entry
  • Allow Penalty Data Entry
  • Allow Fee Data Entry
  • Allow Discount Data Entry
  • Allow Demand Data Entry

Printer: Select one of the following options:

  • Windows Printer
  • Port

Windows Printer: Select the network printer
Font Size: Enter the point size of the text.
Use Bold Font: Select this option to print the receipt in bold.
Port: Enter the port number for the printer.

Defining Cash Collection Cashier Parameters by Computer

The following parameters are defined in the User Registry Manager by computer. These options can be changed on the fly in Govern, as well:

  • Cash Drawer Name: Enter the name of the Cash Drawer in the parameter.
  • Open Cash Drawer Sequence Command: Enter the sequence required to open the cash drawer.

These parameters can be defined in GNA or in Govern.

Defining Cash Collection Parameters in GNA

To define these parameters in GNA:

  1. Launch GNA.
  2. Select Parameters > User Registry Editor.
  3. Select Cash Collection Cashier for the Registry Filter.
  4. Select Computer Name for the Registry Key Type.
  5. Update the parameters.
  6. Click Save.

Defining Cash Collection Parameters in Govern

To define these parameters in Govern:

  1. Launch Govern.
  2. Open a Profile that contains Cash Collection.
  3. Open the Cash Collection form.
  4. Click the Cash Collection Cashier icon .
    This opens the User Registry Manager.
    Cash Collection Cashier is already selected for the Registry Filter.
  5. Select Computer Name for the Registry Key Type.
  6. Update the parameters.
  7. Click Save.

Adding the Terminal Code

When you are integrating credit card payments with Cash Collection, you can add the terminal code in the User Registry Manager. The code is supplied by the manufacturer of the credit / debit card terminal.
To add the Terminal Code for credit and debit card payments:

  1. Launch GNA.
  2. Select Parameters > User Registry Editor.
  3. Select Cash Collection Parameters for the Registry Editor.
  4. Select Computer Name for the Registry Key Type.
  5. Enter the required code in the Terminal Code parameter.
  6. Click Save.

Defining Default Cash Collection Parameters by User

This section describes the Cash Collection parameters that can be defined by user. For a description of the parameters enabled for the setup by computer, see Defining Default Cash Collection Parameters by Computer on page 85.
If defaults are defined at both the computer and the user level, the user settings override the computer settings.

To define Cash Collection parameters by user:

  1. Launch GNA.
  2. Select Application Configurations > Accounts Receivable > Cash Collection Defaults.
  3. Select UserId.
  4. Select the user account that you want to define from the drop-down list.
    You can click the option beside the drop-down list and create a new user account.
  5. Complete the parameters described in this section.
  6. Click Save after completing the setup.

General

  • Cashier ID: Enter a maximum of 12 characters to be used as an identification for all users using the computer.
  • Default Payment Type: Select the default payment type from the drop-down list, such as, Cash, Credit Card, Certified Check, or Money Order (Table: VT_USR_CCTYPE)

Note: The Default Payment Type and Credit Card Type cannot be the same.

Default Installment: Select the default installment to display on the screen, first, second, third, fourth installment, or total (Table: VT_ SY_INSTALL).
Default Cycle: Select the user-defined cycle from the drop-down list (Table: VT_USR_ ARCYCLE).
Year: Enter the year of the bills that you want to collect or leave this field blank to collect payment on bills from all years.

Receipting

Receipting Group: Enter a maximum of three characters in the Receipting Group field.
The Receipt Number comprises the Receipting Group and the Sequence Number (RECEIPT_SEQ) in the USR_KEY_RECEIPT table. One is added to the sequence number for each new receipt.
By User ID: This is automatically selected when the Cash Collection Parameters are defined by User ID. It cannot be modified.
Receipt Printer Name: Select the name of the receipt printer from the drop-down list.
Auto Print Receipt: Select this option to automatically print the receipt for every cash collection payment.
Credit Card Type
Select the payment type for credit card payments from the Credit Card Type drop-down list (Table: VT_USR_CCTYPE).
The Credit Card Type and Default Payment Type must be different.

Data Entry
Select one of the following Data Entry options;

  • Automatic: if the credit card information can be read automatically and transferred to the Credit Card Data screen.
  • Manual: if the credit card information is entered manually.

Note: Credit Card information cannot be entered manually when you are using the Cash Collection Wizard.

Credit Card Print Port: Enter the port number for the credit card printer.
Print Credit Card Receipt: Select this option to enable printing of the credit card receipt.

Display Options

Select the options to display on the Cash Collection Payment Data Entry user forms:

  • Display Fiscal Year Field: Select this option to display the fiscal year on the cashier’s screen.
  • Allow Misc. Cash Receipts: Select this option to grant the user the right to enter new miscellaneous cash receipt charges.
  • Display Installment Field: Select this option to display the installment field on the cashier’s screen.
  • Display Cycle Code Field: Select this option to display the Cycle Code Field on the cashier’s screen.
  • Last Deposit Number: This field is displayed if Last Deposit Number is selected in the Default Deposit Number field on the Accounts Receivable General Parameters form.

Year: To display the amount owing by a specific year on the user forms, enter the year in this field. Leave this field blank to display the total amount owing.

Early / Late Payment Options

The following parameters are not applicable to Govern OpenForms.

  • Allow Interest Data Entry
  • Allow Charge Data Entry
  • Allow Penalty Data Entry
  • Allow Fee Data Entry
  • Allow Discount Data Entry
  • Allow Demand Data Entry

These parameters are defined in the OpenForms Designer (OFD).

Printer Select Windows Printer or Port as applicable for your printer setup.
Windows Printer: Select the network printer for cash collection receipts, if you selected Windows Printer.
Port: Enter the port number for the printer, if you selected Port.
Cash Drawer: Select this option to display the Cash Drawer on the Payment Data Entry function and permit the cashier to open and close a cash drawer from the Payment Data Entry function. See Payment Data Entry on page 111.
Font Size: Enter the point size of the text.
Use Bold Font : Select this option to print the receipt in bold.
The following options are disabled in for Govern OpenForms:

  • Cash Drawer
  • Print Receipt Journal
  • Bill Validation
  • Check Validation

Defining Cash Collection Cashier Parameters by User ID

The following parameters are defined in the User Registry Manager by User ID. These options can be changed more frequently than other Cash Collection Parameters. They can be defined on the fly in Govern:

  • Autocollapse MCR and A/R Class Distribution: This option is selected by default and the user must expand the MCR and A/R Class Distribution parameters on the Govern OpenForms Cash Collection form.
    Deselect this option to expand the option by default. See the A/R Class Distribution documentation for further details.
  • Show only Accounts with Balance: Select this option to display the accounts with a balance greater than zero.
  • Year to Collect: Enter the year of the bills that you want to collect or leave this field blank to display bills from all years.

These parameters can be defined in GNA or in Govern.

Defining Cash Collection Parameters in GNA

To define these parameters in GNA:

  1. Launch GNA.
  2. Select Parameters > User Registry Editor.
  3. Select Cash Collection Cashier for the Registry Filter.
  4. Select User ID for the Registry Key Type.
  5. Update the parameters.
  6. Click Save.

Defining Cash Collection Parameters in Govern

To define these parameters in Govern:

  1. Launch Govern.
  2. Open a Profile that contains Cash Collection.
  3. Open the Cash Collection form.
  4. Click the Cash Collection Cashier icon .
    This opens the User Registry Manager.
    Cash Collection Cashier is already selected for the Registry Filter.
  5. Select User ID for the Registry Key Type.
  6. Update the parameters.
  7. Click Save.

Discontinued Cash Collection Parameters

The following parameters are found in the User Registry Manager. These parameters are used in Govern for Windows, but are no longer used in Govern OpenForms.

  • Govern: Default Access Type: The access type is provided by the dynamic search queries.
  • Govern: Slip Printer Driver
  • Govern: Slip Printer Font Size
  • Payment Data Entry: Deposit

The following parameters are found on the Cash Collection Parameters form. They are used in Govern for Windows, but are not used in Govern OpenForms.

  • Allow Interest Data Entry
  • Allow Charge Data Entry
  • Allow Penalty Data Entry
  • Allow Fee Data Entry
  • Allow Discount Data Entry
  • Allow Demand Data Entry

These permissions are defined in the Govern OpenForms Designer (OFD).
The following options are disabled in for Govern OpenForms:

  • Cash Drawer
  • Print Receipt Journal
  • Bill Validation
  • Check Validation

Related Topics

Cash Collection Module

 

 

 

103-ar-parm-CC

 

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BT – Period Validation for AR Deposit in CC Payment Data Entry

Business Tax (BT) Period Validation for AR Deposit in Cash Collection (CC) Payment Data Entry

Overview

This is a new validation in the A/R Payment Data Entry. When a Deposit (DEP) transaction type is attempted in the A/R Self-Reported Tax subsystem without a period, i.e. an ST_ID, one of two things will occur preventing the deposit:

  • The deposit transaction type will NOT BE AVAILABLE FOR SELECTION
  • A validation will be applied (depending on the form)
NOTE: Records from other subsystems, e.g. Land Management (LM), will not create an error state in the form.

Functionality

Depending on the form that the user is making the payment, they will be prevented from making a payment transaction type.

Accounts Receivable

In the Accounts Receivable form, ST records that users try to apply a payment to will be blocked from selecting the Payment option. In the upper Payment grid, the usual right mouse button click on a record displays the floating menu. Selecting the Payment Data Entry menu option will display the Accounts Receivable – Payment Data Entry form. In this form the Payment transaction type will not be available for selection.

Cash Collection

In the Cash Collection Payment Data Entry form, as with the Accounts Receivable form, all record entries from the Self-Reported Tax subsystem, that do not have an ST_ID will be identified. The Accounts grid will be put in an error state, i.e. red border displayed around the grid. When the entry in question is removed, the error state is also removed.

NOTE: Validations will occur when the Transaction Type is changed, or when a record is removed from the grid.

See Also

 

 

101-ar-fea-025

 

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