Legal Information

Legal Information

Version 6.x

Overview

The Legal Information form is used for setting up and maintaining legal information, including lot size, property classification, property type and land use. Unlimited space is provided for adding legal description notes and comments. As with all Property Control forms, the Legal Description form is linked to the GIS application. When you select a parcel on the map application, the legal information is available.

 

NOTE: Each property record can have only one legal description. This information is saved by year.

 

NOTE: The Lot Size, Total Size, Front Size and Unit fields are enabled only for clients who do not have the Mass Appraisal module. If you have the Mass Appraisal module, this information is entered through the Land Information function.

 

Two fields are provided for entering the lot size. Typically, this is for properties that have divided land use.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-018

 

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Property Area

Property Area

Version 6.x

Overview

The Property Area form is used for setting up and maintaining information on the area where the property is situated.

 

NOTE: If the information is to be referenced by Govern’s Mass Appraisal module, it MUST be stored in the first record.

All geographic information can be updated from this form. This can include information for zoning, restrictions, school, city and fire districts. You can define your own area IDs, neighborhoods and sub-neighborhoods for appraisal purposes. An Inspection Territory that will be used in the automatic inspection scheduling option can also be entered on this form. For more information on Inspection Territories, refer to the Permits & Inspections guide.
Click the Property Information tab in the Property Information profile to access this form.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-017

 

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Parcel Owners

Parcel Owners

Version 6.x

Overview

This Page is under development

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-009

 

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Common Site Maintenance

Common Site Maintenance

Version 6.x

Overview

The Common Site Maintenance function is used for creating sites in order to group parcels together for reports and inquiries. Through the form you are able to Create a Site Record, or Link an existing Site to the Current Record. The Common Site Name can be entered as a search criteria on the Property Control Search screen.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-003

 

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Parcel Projects

Parcel Projects

Version 6.x

Overview

At some point in time it will be necessary to manage projects that consists of multiple parts. These are projects that can include permits, inspections, and activities. For example, a project like a development for multiple housing units or a public events center will involve inspections, permits, and related activities. The Govern Project Folio is a container that allows grouping of permits, offenses, and workflows that are related to a specific project. In addition there is a new search function that allows you to search through any of the individual items within the Project Folio.
When project folios are created, in addition to the names that you give them, Govern will also generate sequence numbers to identify them. As with other Govern sequence numbers, you are able to control the sequence of these numbers.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-005

 

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Property Location

Property Location

Version 6.x

Overview

The Property Location Maintenance function is used for entering the address of each parcel. You can create as many property location records as needed
for a parcel; for example, you can maintain two records for a property on a corner lot.

 

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Property Location tab

The Property Location form is used for entering the address of each parcel. You can create as many property location records as needed for a parcel.

GOV60_PC_PropLocatnTab.png

Click the link to open the image in a new tab.

Property Location Fields

Property Location (From House No. – To House No.): Enter a range of civic numbers and click Search.
House Number: Enter the unit number in the address and click Search. This is useful when searching for a property that is part of a large complex with numerous units.

Direction:

Enter the street direction; for example, 185 North Main Street, and click Search (Table: VT_USR_STRDIR).

Street Name:

Enter the name of the street and click Search.
Street Type: Select the type of street, such as Street, Avenue, Drive or Blvd., from the drop-down and click Search (Table: VT_USR_STRTYPE).

Direction:

Enter the street direction; for example, 185 Main Street North (Table: VT_ USR_STRDIR).
Name Fields Link Type
Select the name type from the drop-down list, Related/Lien Name Index, Mailing Index, Owner or Occupant (Table: VT_SY_ NA_LINK).
Related Lien Name Index: Select this option to retrieve individual and company records entered through the Related/Lien Names function (Table: VT_ USR_LNAMEST). When this option is selected, the Related / Lien Type field appears on the form.

 

 

 

 

101-pc-frm-004

 

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Govern Ribbon Search

Standard Feature – Ribbon Search

Release 6.0.1903.0374 (Govern only) | 6.0.1904.0515 (Govern only)
Release 6.1.1911.0497 (All applications) | 6.1.1912.0513 (All applications)

Overview

The Govern Knowledge Base (KB) Search has been incorporated into the Govern Ribbon as part of the Help online help feature. This KB Search field is visible over all Govern suite applications for release 6.1. In addition, the display of the search field is persistent even if the ribbon is minimized.

NOTE: Users must ensure that they have internet access, a compatible browser, and an active account to access to the Knowledge Base.

Configuration

Govern New Administration (GNA)

In order to display the Ribbon Search field, it is necessary for an Administrator to run the Verify Database process in the Govern New Administration (GNA).

Security Manager (SM)

It will then be necessary to have the Security option in GSM configured to allow the user to see the KB Search in the ribbon.

The security applied is the same for all applications, except for the OpenForms Designer (OFD) which does not offer a securable node.

Presentation

This KB Search is available in the following applications (for the versions 6.1.1911 and 6.1.1912 only):

  • Govern (Ribbon)
  • GNA (Ribbon)
  • GSM (Ribbon)
  • QT (Ribbon)
  • BED (ToolBar)
  • BSC (ToolBar)
  • OFD (ToolBar) – Note that the presentation of the KB Search field is slightly different in the OFD. The text label appears as KB Search in comparison to the other suite applications where the field label reads as Knowledge Base. The behavior is the same in all applications

Using the Knowledge Base (KB) Search

The steps to use the KB Search are as follows:

  1. Enter a keyword in the Search field located at the upper right-hand side of the ribbon.
  2. Press Enter or if you are using version 6.1, click on the magnifier icon.

Your default browser is launched and you will be transferred to the search page of the Govern Knowledge Base website (https://kb.harrisgovern.com/), the results of the keyword(s) you have searched for are displayed in your browser.

NOTE: This Help search field is placed at the top level of the ribbon, and it is visible when any of the top-level tabs are selected, e.g. Home, View, Options, and so on.

Related Topics

Govern Search
Govern Quick Search
Quick Search Index Group Editor
Govern Search Technical Specifications

Saved Datasets
Dynamic Search Objects
Dynamic Search Styles
Dynamic Search Groups

Govern New Administration (GNA)

 

 

101-std-fea-047

 

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