SSRS – SQL Server Reporting Services

SQL Server Reporting Services (SSRS)

Version 6.0 & 6.1

Overview

SQL Server Reporting Services (SSRS), is a server-based report generation software system from Microsoft™. SSRS is administered via a web interface, and is used to prepare and deliver interactive and printed reports. SSRS is viewed as an alternative to Crystal Reports or any other tools that are used in gathering business intelligence.

 

NOTE: Govern supports SQL Server 2010 to 2014 for SSRS. SSRS 2016/2017 will not work. Database instances can exist in SQL Server 2016 or greater, but SSRS will need to be on a 2012 or 2014 instance. Users should NOT open SSRS 2014 reports with SSRS 2016 and save them. This will result in an error in GNA and Govern. Additional details can be found at the following link on the Microsoft Developers Network (MSDN)

What’s new

SSRS Report Conversion Tool (301-ssrs-util)

How to Install SSRS

Click here to follow the current instructions on how to install SSRS.

Documentation

Refer to the following user guide(s) for setup and configuration information.
301-(man)-SSRS-v5.1.pdf

Configuration

Refer to the “Configuration in the Govern New Administration (GNA)” section in the “Documentation & Standards SSRS” user guide.
This guide explains the configuration of SSRS in Govern.
Click here to see the General Settings Parameters (SY REGISTRY).

Report Parameters

dept Govern IDs: dept
dept_label Govern IDs: dept long description
language Current application culture
year Govern IDs: Year
rpt_county SY_Registry – SectionName: “General”; KeyName: “county”.
rpt_date String.Format(“{0} {1}”, Date.Now.ToShortDateString(), Date.Now.ToLongTimeString())
rpt_default_date Date.Now.ToShortDateString()
rpt_login Govern IDs: User
rpt_logo USR_Registry – SectionName: “govern”; KeyName: “bitmap”. OR SY_Registry – SectionName: “path”; KeyName: “bitmap”.
rpt_name Report Path
rpt_range Report Range Value (Filter on xyz)
rpt_state SY_Registry – SectionName: “General”; KeyName: “state”.
rpt_title Report Display Name
rpt_ub_max_variation SY_Registry – SectionName: “ub parameters”; KeyName: “Max Variation”.
rpt_uid Govern IDs: User
rpt_username GoverNetConfig.OrganizationName
uniform SY_Registry – SectionName: “work_text”; KeyName: “Assessment Equalisation Rate”.
all_int Call ‘ComputeLateChargesAmountsForArSummary(“na_id”)’ method

 

See Also

301-ssrs-util

 

 

301-ssrs

 

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SSRS – Changes to Handling of SSRS Reports (301-ssrs-util)

Changes to Behavior of SQL Server Reporting Services (SSRS)

Version 6.1.2206.0142 / 6.1.1811.2019

Overview

The following contains a description of the changes to the behavior of the SSRS feature in Govern

New Features and Changes in Behavior

Parameter Setup Changes

Users should note that parameters are no longer setup in the Reports Parameters screen. This screen will display only the run options that have been configured in GNA.

Possible “Run on” options that can be displayed are as follows:

On Database – Is configured to do not pass any record that is listed in the Govern Dataset Treeview.

On Recordset – Select this option when the SSRS report is to process a set of records. *

On Current Record – Select this option when the SSRS report is to process the current record.*

Changes related to Recordsets

The Recordsets created by the On RecordSet and On Current Record options come from the DataSet Treeview and are saved into the database (Table: USR_SAVED_DATASETS).
These records are grouped by the field SAVED_SET_NAME with a name like: SSRS_REPORT_GUID, where the GUID is a random GUI text generated at runtime.

Since these new recordsets are temporary, they are automatically removed each time a new SSRS report is executed. The criteria for removal is determined by confirming that SAVED_SET_NAME is like SSRS_REPORT_GUID and the field LAST_MODIF_DATE is older than the day before the current execution. For example, if a report execution is done on 08/10/2022, then all reports created before 08/09/2022 will be removed.

Note the following:

  • The Output tab with the report result is no longer displayed for SSRS reports.
  • The report result will be displayed directly on the default browser pointing to the SSRS server that has been configured for Govern.

New Online SSRS Viewer

In the new online SSRS viewer, the end user must perform the following actions to get the Report.

  1. Select/full fill the Report Parameter fields with the desired values for the report.
  2. Click the View Report button.
  3. A preview for the report will be displayed in the bottom.

To download the report, the user must select any of the output formats for the report with a click on the Save button.

To print the report

  1. Click the Print icon.
  2. The report will not be modified and will be copied into the TEMP folder, but in order to execute the report, it will keep looking in the Custom and Standard folders configured in the GNA settings.

 

NOTE: The appearance of the online SSRS screen can vary depending on the SSRS report version installed on the end users server.

This screen will display only the parameters configured as Visible on the report. Hidden parameters are not displayed here and must be configured in GNA under the parameters section in order to map a Govern Id value to them.

Considerations when running an SSRS report

  • At least one Run on option must be selected to run the report.
  • Reports created or edited in Report Builder 3.0 (2014), and the New SSRS Report Builder (2016), are supported and will be executed in Govern.
  • The report must have the SERVER and DATABASE parameters, where the parameters must be configured as:
    • The very first parameters in the report parameters; this because they will be used to configure the datasource.
    • The parameter visibility can be configured as Visible, or Hidden (this is the preferred value).
    • These parameters will be mapped by Govern with the name and database that are to be used to process the report.
    • The DataType must be ‘Text‘.
  • For the options On Recordset and On Current Record,  the report must have a parameter like RECORDSET_{GOVERN_ID} where:
    • {GOVERN_ID} is the Govern ID that will be used to filter the records.
      For example: if the Govern profile that will use the report is configured to use Parcel Ids, then the name for the parameter will be RECORDSET_P_ID.
    • The DataType must be ‘Text‘.
    • The parameter visibility could be configured as Visible, or Hidden (this is the preferred value).
    • A new recordset entry will be created with a dataset name like SSRS_REPORT_{GUID} to store the GovernId, or set of GovernIds that will be used for the operation.
    • These datasets will not be visible to the user in Govern in the Saved Dataset(s) screen.
    • These datasets will be automatically removed from the database after 2 days, upon the next SSRS report execution.
  • The new SSRS report functionality is no longer creating copies in the TEMP folder that is configured in GNA. As a result of this change, it means that the new version is no longer supporting:
    • Add filters on execution time.
    • Display the report output or parameters at govern.

In order to create/add these parameters the SSRS Converter Tool can be used to convert the rdl reports.

See Also

301-ssrs

301-ssrs-util

 

 

301-ssrs-util

 

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SSRS – SQL Server Reporting Services Report Conversion Tool

SQL Server Reporting Services Report Conversion Tool

Version 6.1

Overview

The SSRS Report Conversion tool is a Windows application developed to assist, with some minor manipulations, the conversion of a .rdl report for use in the latest versions of Govern and GNA.

User Interface

When initialized, the SSRS Report Conversion Tool displays as a utility window with input and output parameters.

 

SSRS Report Conversion Tool Parameters

Input Folder – Click to manually type in the path to the Input folder. This is the path to a physical folder that must contain at least one .rpt file that is to be converted.

[…] Select Folder – Click the ellipsis button […] to navigate to the required folder.

Output Folder – This non-editable parameter contains the path to the folder that the converted reports will be placed. This is always a folder named Converted that will be located under the Input Folder path.

Recordset – This combo-box is a GovernId that will be used to group records in Govern. This should be the same GovernId that is configured for the Profile that will be using the SSRS report.

Convert – Click Convert to run the conversion process.

Files to process: – The Files to process area will display all reports within the Input Folder. After a click on Convert, the report names with their status will be listed along with an indication as whether files were converted successfully, or if any issues were encountered during the process.

About the Conversion Process

Users should note the following about the conversion process:

  • The original .rdl file will not be modified.
  • The output file will always add the Parameters SERVER, DATABASE.
  • The parameters RECORDSET_{GOVERNID} will be added if the value for RecordSet is not empty.
    • For example, if the selected value is p_id, the parameter to add will be RECORDSET_P_ID.
  • The datasource connection string will be overridden with the following:
    =”Server=”+ Parameters!SERVER.Value +“;Database=” + Parameters!DATABASE.Value
  • The reports generated in the Output folder are the ones that should be submitted/replaced in the SSRS Server Folders.

 

See Also

301-ssrs

301-ssrs-changes

 

 

301-ssrs-util

 

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