Version 6.0 | Version 6.1

Overview

The following is a feature of the Cash Collection Form. See also the standard A/R Deposit Form (stand-alone) that is used throughout the Accounts Receivable module.

Batch Deposit Management

The Cash Collection Form root entity AR_DEPOSIT is the entry point and it is used to create or select an existing batch deposit number.
This is a standard OpenForms (added fields, calculated amounts, etc. can be created and added to the form).

General Information

• Deposit Number: This field displays the current cashier’s Deposit Number.
• User ID: This field displays the current user id
• Cashier ID. This field displays the Cashier’s identification code as previously defined on the Cash Collection Parameters in Govern Admin. – to be validated
• Linked Deposit Number:
• Transaction Type:
• First Receipt: This field displays the first Receipt number used by the cashier for the deposit. – deprecated
• Last Receipt: This field displays the last Receipt number used by the cashier for the deposit. – deprecated

Deposit Totals

This section displays the total deposit breakdown previously saved by the cashier, before they are posted. See 101-cc-OFR System Queries:

• Total Collected: This field displays the total amount collected (system query)
• Total A/R: This field displays the total amount of the collected Accounts Receivable (system query)
• Total Pen / Int. This field displays the total collected penalties and interest. (system query)
• Total Charges : This field displays the total charge amounts collected (system query)
• Total Over/Dup: This field displays the total amount of Overpayment or Duplicate payment that are accrued and collected
• Total Discount: This field displays the total discount amounts (system query CC)

Search by Receipt Number Feature

• Under Review – See 101-cc-fea-005
• Action Button to search by Receipting Group for a specific Receipt Number – replaced by the standard browse/Entity Search
• Receipting Group drop down table (Tables: USR_KEY_RECEIPT and USR_USERFILE). deprecated

OpenForms Action Buttons

• Browse: OF Standard Browse used to list all the NON POSTED Batch Deposits. Fields appearing in the list and position of the scrolling grid can be customized.
• Delete: A deposit that contain payments or other transactions CANNOT be deleted – to validate
• New: A deposit can be created by the user (all users can – validate security?).
  • Note: Depending on the Default Deposit Management options, the number is normally generated automatically.
  • The default deposit number is normally made up of a UserID and appended with an optional date.

Parameters

Deposit Management General Parameters

• Configured in Govern Administrator, Application Settings, AR Deposit General Parameters

• Prevent Override Option

  • If the Prevent Override of the Deposit Number option is selected in …. BEHAVIOR to be validated

Setting Up Security

The security setup is performed in the OpenForms Designer (OFD).

Deposits

• In OpenForms Designer (OFD), Select the CC001 Cash Collection Form, Click on the Deposit Management Entity (TAB), Click on the Security Mode
• Select the Role or User, Profile and Security Mode (Regular)

On the Deposit Management Entity, the following standard security options are available:

• View (eye): To view or not this entity or form TAB
• Create (plus): To create new deposits
• Modify (pen): To modify deposit information
• Delete (garbage bin): Ability to delete deposits (if no payments are recirded)
• Browse (list): Ability to show the browse screen

Special Security

• Special (down arrow): Abiltity to see ALL deposits (default is deposits created by the user)

Cash Collection Form (Security Manager)

You can restrict the use of the Form

• By profile (form is not linked to it)
• By roles
• By users