BP – Quick Search Index Build

Batch Process – Quick Search Index Build

GA 6.1.1803

Overview

This process will allow users to rebuild the Quick Search Index. Additional details will be posted.

101-std-bp-010

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BP – Email Registration Link to ST Accounts

Batch Process – Email Registration Link to ST Accounts

Overview

Standard Batch Process and Definition to send a link by email messaging to the members of a list of ST accounts that do not have web access to eGovern portal.

For more information see General OpenForms Batch Processing

101-std-bp-011

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BP – Generate SSRS Reports by Groups

Batch Process – Generate SSRS Reports by Groups

Overview

Processing time is a factor where batch processes are concerned. In instances where a batch process is to be run on queries that result in an extremely large record set, processing time can be an issue. In order to manage long processing times for a single large record set, an SSRS report can be run that will break down the record set into multiple smaller, manageable groups. Each individual group will require less time to process. The Generate SSRS Reports by Group batch process will scan for any existing groups generated by the SSRS report, and print or save in the .PDF file format.

SSRS Report name: co_genssrsgprpt

Batch Process Name: Generate SSRS Report by Groups

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Functionality

Report

The report will provide the records of groups for the .PDF file. For example, a query generates 1000 records. In our report we will specify that the resulting record set of 1000 parcels be divided into N groups; where N = 10. The resulting record set is broken up into 10 groups consisting of 100 parcels per group. Both the number of groups to print (N), and the Year will be hard coded in the report as a parameter. During processing, the SSRS report will create a temporary table, (Table: PID_GROUP), to manage the breaking up of the parcels into groups.

NOTE: The temporary table name is selected at the users discretion.

The SSRS report will use the following SQL functions:

NTILE()
ROW_NUMBER()
RANK()
DENSE_RANK()

Batch Process

This batch process will print or save .PDF files of all groups it finds in a defined folder. For our example, the Batch Process will scan and locate the 10 groups, and will process 10 times, in order to generate the 10 .PDF files that will contain the record details.
To process, the groups, the user will need to set a path to the location where the .PDF files will be generated to.

NOTE: This is a standard batch process and definition that is designed exclusively for SQL Server Reporting Services (SSRS) reporting.

For more information see General OpenForms Batch Processing

101-std-bp-012

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BP – Evaluate Expressions (Recompute and Set)

Batch Process – Evaluate Expressions (Recompute and Set)

Overview

This batch process replaces the Recompute Formulas and Logical Expressions. This batch process is setup by Business Entity (Single Selection Combo)
Filters include:

Saved Datasets
Govern ID
Year ID
Frozen Id
other Business Entity ID [Filter Detail List to be verified ]

101-std-bp-001

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BP – Compute Formulas and Expressions

Batch Process – Compute Formulas and Expressions

(Deprecated 6.1)

Overview

Standard Batch Process and Definition to execute a query.

For more information see General OpenForms Batch Processing

101-std-bp-002

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AR Batch Process – Copy to Year

Accounts Receivable (AR) Copy to Year Batch Process

Overview

This batch process is the same as the Copy to Year function in Govern New Administration (GNA) Application Parameters, Accounts Receivable, Copy to Year.
It is used to copy data, specifically AR Class Codes, from one year to the next. For example in the case of the Utility Billing module, the system will create the new Utility Billing Services and all related Codes from the current year displayed at the bottom of your screen to the year entered.
A/R – Copy to Year

From Year lists all existing parameter years
To Year is set as the Current Year + 1

This function can be executed in the menu or through a batch process in Govern as of GA1706.Related Topics

NOTE: The Current Year can be changed in the Year Menu in GNA.

Payment Reversal Posting Batch Process

Overview

Run the Payment Reversal Posting batch process to transfer payment reversal transactions to the A/R payment summary records.
Payment reversal transactions (rev) are used as corrections. They are run typically when NSF checks have been processed or records posted incorrectly.

If you need to correct a payment reversal made in error, create a negative payment reversal.

To run the Payment Reversal Posting process:

Launch Govern.
Open a Profile that contains the batch process.
Select the Batch Processes Explorer.
Select Payment Reversal Posting*.
*The path varies according to the administrative setup.
If transactions were generated through the General Payment Reversals batch process, the deposit number is followed by the words (Batch Payment Reversal).
Select the applicable department from the Department drop-down list.The Payment Reversals created for the selected department are displayed.
Select the Deposit Number or Deposit Numbers to process.
Click Execute.

Payment Reversal Batch Process

Scheduling a Payment Reversal Batch Process

You can schedule this batch process to run at a later date or on a regular basis, such as daily, weekly, or monthly.
Refer to the Govern Scheduler documentation for details.

Running a Payment Reversal Batch Process

Click Execute to run the process immediately.

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