CC – Cash Collection Receipt Report

Cash Collection (CC) Receipt Report

Version 6.0 | Version 6.1

Overview

This is the standard receipt printed when using Cash Collection module.

Available in GA 1606.

Purpose of Receipt

– Undefined –

Process Name

cc-rpt-058

Sample Report

A sample report will be provided when available.

 

 

101-cc-rpt-058-Receipt

 

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101-cc-fea-300

Cash Collection – Point of Sale (POS) Integration

Version 6.0 | Version 6.1

Overview

The following page centralizes Cash Collection Point of Sale information and available 3rd Party suppliers.
Since this information is subject to change, please inquire with Govern R&D Product Owner (George Mirea) for up-to-date information on available options.

Point of Sales (POS) Configuration

Most of the organization setup is performed in Govern Administrator (GNA), Parameters’ Menu, OpenForms General Settings (SY Registry).
Some options can be overridden by user (USR Registry).
Please note that before setting up a Point of Sale option, you must have in hand the URL, Connection, Device and Printer information.

Govern

Most of the setup is performed in the System Registry, or in the User Registry (for overrides).

e-Govern

3rd Party Supplier Pages

(to be updated)

 

 

101-cc-fea-300

 

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CC – Cash Collection Wizard Flow

Cash Collection Form – Cash Collection Wizard Flow

Version 6.0 | Version 6.1

Overview

Payment ‘Monies’ Distribution

The following functionality is a feature of the standard Cash Collection Form. The Payment Data Entry Monies Collection form or popup modal – or dockable window -activated by xx, or entity group is used to process the PAYMENT COLLECTION workflow. Note: Big percent of money to collect (75-90%) is probably by bar code and credit card.
The primary purpose is to finalize the payment collection process, by distributing/allocating the TOTAL TO BE PAID by different or multiple payment type source (cc-type). e.g 500 in Cash, a remaining portion or 500 on a Credit Card and a remaining balance settled on a secondary Credit Card or debit card.

Under construction. See Developer’s Page

Specification and Features

Features includes:

  • Workflow wizard processing
  • Credit Card processing
  • Check Validation and more ….

Configuration

The following configuration must be setup:

Security

Details to be supplied.

 

 

101-cc-frm-006

 

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CC – Business Rules – Data Entry Warning & Error Messages

Cash Collection (CC) Business Rules – Data Entry Warning & Error Messages

Cash Collection Payment Data Entry Error Messages

Warning and Error Messages

 

  Message
Errors The amount to redistribute must be lower or equal to the actual total payable amount ($ {0}).
Change Must Be Less than Cash Amount
Money Must Be Zero
Payer Name Is Required
Payment Type Is Required
Total To Pay Must Be Positif
Credit Card payments must be kept separate from Cash and Check payments for Deposit Number {0}, due to the administrative setup
The Minumum for the payment is {0}
Minimum To Collect = {1}
There are minimum to collect errors for:
Late Charges = {1}
Payment cannot be less than the late charges For:
Warning Changing Effective Date will recalculate all amounts. Are you sure you want to continue ?

See Also

AR OBJECT Error Reporting
Resource File Editor

 

 

101-cc-brules-validation

 

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101-cc-fea-004

Cash Collection (CC) ACCESS BY Feature

Version 6.0 | Version 6.1 (In Development)

Overview

Access and retrieval of Accounts Receivable Transactions to pay depends on:

  • Organization License key A/R Sub-Systems Allowed
  • Department A/R Sub-Systems Allowed (to be validated)
  • Cash Collection parameters (Up to Installment, Year…)
  • User Cash Collection parameters
  • Quick Search Setup

See also Standard (distributed) OpenForms Dynamic Searches.

Access By

Read More...

Access by Option

In prior releases, an ACCESS BY option was available to select A/R by type (VT_SY_CCTYPE). On the form, it displayed the Default Data Access Type for the user. It was replaced by predefined Standard Dynamic Searches.

Access by AUTOSAVE

You can access the results of the Treeview when the user synchronize option is turned on. The search query needs to be available in the group.

Access By Modules

  • Aircraft, Boat, Motor Vehicle, Personal Property
  • Bar Code (see Intelligent Bar Code Roadmap)
  • Bill Number
  • Invoice Number
  • Miscellaneous Billing
  • Mortgage Company or Tax Service Organization (TSO)
  • Name
  • Property Control
  • Properties Linked to Name (???)
  • Permits, Licenses & Certificates, Offenses or Workflow/Complaints
  • Self-Reported Tax
  • Special Assessment
  • Taxpayer Account Number
  • Utility Billing

Access By Global Name

  • The global name; i.e., the name displayed on the toolbar appears on the form if a name was previously selected. Select this option to use the displayed name. Otherwise, the Name Search screen appears.Each time you make a new payment, the Access by section of the screen is reset. You need to select the Name option for each payment. Previously, this option remained selected until you deselected it and you could accidentally enter a duplicate payment for the same name. – Deprecated?

Access By Global Property

  • The tax map number or the sublot number of the active property is displayed. Select the field and click Accept to use this number. Otherwise, the Parcel Search screen is displayed. Each time you make a new payment, the Access by section of the screen is reset. You need to select the Tax Map Number option for each payment.

Bar Code

  • Used with the Quick Search for fast data entry.
  • The bar code consists of the A/R SUMMARY ID ….

Search By

Payment Receipt no. and Group

  • This search query will return the Batch Deposit and CC records matching the search results.
  • Search by Receipt Group and Number

A/R linked to Name

  • List of A/R ID’s for payor name

Properties Linked to Name

  • The global name; i.e., the name for the current record, is displayed. Select the option and click Accept to use this name. Otherwise, click Accept to display the Name Search screen. Each time you make a new payment, the Access by section of the screen is reset.

A/R linked to Property

  • Govern standard search

 

Search Options & Features

Standard User Persistent Search options

  • Govern standard search

Number of Records to Retrieve

  • The number of records retrieved for the search based on the user’s maximum number of records to retrieve.
  • AR Master Records Retrieved for the SEARCH type; records retrieved from standard parameters.

Partial Searches

  • Automatic Search and Select where you can enter the first few characters of the name, street, and so on; the list will automatically scroll to the target item.

 

 

101-cc-fea-004

 

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101-cc-fea-058

Cash Collection Workflow Feature – Print Receipt Feature

Version 6.0 | Version 6.1

Overview

Follow the procedures in this section to add receipt printing functionality to the Cash Collection Wizard. The receipt is printed at the end of the process. Any network printer can be used.

General Settings Parameters for Reports

The standard Cash Collection Receipt is available in Crystal Reports. This can be customized. The following setup is required.
To define the General Settings:

  1. Launch GNA.
  2. Select Parameters > General Settings Editor.
  3. Select Report from the Registry Filter.
  4. Select the Use Crystal Reports option.
  5. Enter the path to the Reports folder for your deployment in the Standard Reports Path parameter.
  6. Enter the path to the Standard Reports folder if you have created one.
  7. Enter the path to the log file in the Standard Log Path folder.
  8. Click Save.

Configuring the Report

The following report must be configured in GNA before you can print receipts from the Cash Collection Wizard:
CC_RPT_058.rpt 6 Cash Collection Wizard
This report is included with the FormReference.xml file and imported by the GNA > Import/Export Tool.
You can perform the following configuration to add prompts and criteria to the report. However, this is not a required step.
To configure the report:

  1. Launch GNA.
  2. Select Parameters > Report Parameters Editor.
  3. Select CC_RPT_058.rpt – Cash Collection Receipt in the tree view.
    This Report Editor reads the report and lists all the datasources referenced.
  4. Add any required prompts and criteria to the report, as described in documentation for the Report Parameters Editor in GNA.
  5. Click Save.

Refer to the documentation on the Report Parameters Editor for further details.

Configuring the Cash Collection Parameters for Viewing the Print Receipt

The Receipt Printer can be configured by User ID or by Cashier.
To set up the Cash Collection Parameters for printing the receipt:

  1. Launch GNA.
  2. Select Application Configurations > Accounts Receivable > Cash Collection Parameters.
  3. Do one of the following, according to how you are setting up the parameters:
    Select Computer.
    Select User ID.
  4. Select the printer name in the Receipt Printer Name drop-down list.
  5. Select the Auto Print Receipt option to print the receipt automatically when the Cash Collection Wizard completes the process.
  6. Deselect this option to enable the Print button on the Cash Collection Wizard.
  7. Click Save.

Printing the Receipt

The receipt is printed at the end of the Cash Collection Wizard procedure. You can print the receipt on any printer. Depending on your Cash Collection Parameters configuration, the receipt is printed automatically or manually.
The information added to the receipt includes the following:

Account Details

  • Payment Date
  • Deposit Number
  • AR ID or Barcode
  • Account No.
  • Principal
  • Interest
  • Penalty
  • Subtotal
  • Total

Payment Details

  • Payment Type, such as Cash or Certified Check
  • Total Paid
  • Change
  • Receipt number
  • Date and Time of payment
  • Payer Name
  • Barcode for the payment

 

 

101-cc-fea-058

 

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