CC – Cash Collection Wizard Flow

Cash Collection Form – Cash Collection Wizard Flow

Version 6.0 | Version 6.1

Overview

Payment ‘Monies’ Distribution

The following functionality is a feature of the standard Cash Collection Form. The Payment Data Entry Monies Collection form or popup modal – or dockable window -activated by xx, or entity group is used to process the PAYMENT COLLECTION workflow. Note: Big percent of money to collect (75-90%) is probably by bar code and credit card.
The primary purpose is to finalize the payment collection process, by distributing/allocating the TOTAL TO BE PAID by different or multiple payment type source (cc-type). e.g 500 in Cash, a remaining portion or 500 on a Credit Card and a remaining balance settled on a secondary Credit Card or debit card.

Under construction. See Developer’s Page

Specification and Features

Features includes:

  • Workflow wizard processing
  • Credit Card processing
  • Check Validation and more ….

Configuration

The following configuration must be setup:

Security

Details to be supplied.

 

 

101-cc-frm-006

 

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CC – Batch Deposit Selection & Creation Form

Cash Collection (CC) Form – Batch Deposit Selection & Creation

Version 6.0 | Version 6.1

Overview

The following is a feature of the Cash Collection Form. See also the standard A/R Deposit Form (stand-alone) that is used throughout the Accounts Receivable module.

Batch Deposit Management

The Cash Collection Form root entity AR_DEPOSIT is the entry point and it is used to create or select an existing batch deposit number.
This is a standard OpenForms (added fields, calculated amounts, etc. can be created and added to the form).

General Information

  • Deposit Number: This field displays the current cashier’s Deposit Number.
  • User ID: This field displays the current user id
  • Cashier ID. This field displays the Cashier’s identification code as previously defined on the Cash Collection Parameters in Govern Admin. – to be validated
  • Linked Deposit Number:
  • Transaction Type:
  • First Receipt: This field displays the first Receipt number used by the cashier for the deposit. – deprecated
  • Last Receipt: This field displays the last Receipt number used by the cashier for the deposit. – deprecated

Deposit Totals

This section displays the total deposit breakdown previously saved by the cashier, before they are posted. See 101-cc-OFR System Queries:

  • Total Collected: This field displays the total amount collected (system query)
  • Total A/R: This field displays the total amount of the collected Accounts Receivable (system query)
  • Total Pen / Int. This field displays the total collected penalties and interest. (system query)
  • Total Charges : This field displays the total charge amounts collected (system query)
  • Total Over/Dup: This field displays the total amount of Overpayment or Duplicate payment that are accrued and collected
  • Total Discount: This field displays the total discount amounts (system query CC)

Search by Receipt Number Feature

  • Under Review – See 101-cc-fea-005
  • Action Button to search by Receipting Group for a specific Receipt Number – replaced by the standard browse/Entity Search
  • Receipting Group drop down table (Tables: USR_KEY_RECEIPT and USR_USERFILE). deprecated

OpenForms Action Buttons

  • Browse: OF Standard Browse used to list all the NON POSTED Batch Deposits. Fields appearing in the list and position of the scrolling grid can be customized.
  • Delete: A deposit that contain payments or other transactions CANNOT be deleted – to validate
  • New: A deposit can be created by the user (all users can – validate security?).
    • Note: Depending on the Default Deposit Management options, the number is normally generated automatically.
    • The default deposit number is normally made up of a UserID and appended with an optional date.

Parameters

Deposit Management General Parameters

  • Configured in Govern Administrator, Application Settings, AR Deposit General Parameters

  • Prevent Override Option

    • If the Prevent Override of the Deposit Number option is selected in …. BEHAVIOR to be validated

 

Setting Up Security

The security setup is performed in the OpenForms Designer (OFD).
101-cc-frm-007-ui.png

Deposits

  • In OpenForms Designer (OFD), Select the CC001 Cash Collection Form, Click on the Deposit Management Entity (TAB), Click on the Security Mode
  • Select the Role or User, Profile and Security Mode (Regular)

On the Deposit Management Entity, the following standard security options are available:

  • View (eye): To view or not this entity or form TAB
  • Create (plus): To create new deposits
  • Modify (pen): To modify deposit information
  • Delete (garbage bin): Ability to delete deposits (if no payments are recirded)
  • Browse (list): Ability to show the browse screen

Special Security

  • Special (down arrow): Abiltity to see ALL deposits (default is deposits created by the user)

 

Cash Collection Form (Security Manager)

You can restrict the use of the Form

  • By profile (form is not linked to it)
  • By roles
  • By users

 

 

101-cc-frm-007

 

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CC – Misc. Cash Receipt Feature

Cash Collection (CC) Form – Misc. Cash Receipt Feature

Version 6.0 | Version 6.1

Overview

The following is a feature of the Cash Collection Form.

Miscellaneous Cash Collection

A Miscellaneous Cash Receipt (MCR), is a receipt of cash that is paid as a penalty or a fee, that is not covered by other categories.

This payment can be applied toward a customer’s balance or an individual invoice.
An example of an MCR might be a fee for an Non Sufficient Fund (NSF) check, an administrative handling charge, a vehicle rental surcharge, a late return fee, a report charge, etc.

Expand the MCR section of the form to create a new Miscellaneous Cash Receipt entry.

  • Class Code: This field allows the User to select a Class Code for a miscellaneous cash receipt item (Table: VT_USR_AR_CLASS).
  • Class Amount: Enter the miscellaneous cash receipt value to be added to the payment.
    • Note: Depending on the Class Code selected and the Transaction Type associated with it, there may be a Default Amount displayed.
      The Default Amount is used in combination with only two of the Transaction Types: Blank or Adjustments. (Miscellaneous Cash Receipt type to be verified)

Configuration

The following information needs to be con figured in order to use Miscellaneous Cash Receipt:

Miscellaneous A/R Class Codes Groups
To speed up data entry, it is possible to add a group of miscellaneous cash receipt charges.
The groups are setup in a user validation table (Table MCR_GRP).
The A/R Class Codes are then linked to this group in the A/R Class parameters.

A/R Class Codes
The class codes must be defined by year with a transaction type of Miscellaneous Cash Receipts. à
General Ledger distribution accounts are linked to the A/R class.

 

 

101-cc-frm-008

 

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CC – Payor Additional Information

Cash Collection Form – Payor Additional Information Form

Version 6.0 | Version 6.1 (In Development)

Overview

The following is a feature of the Cash Collection Form.

Payer Additional Information

The following information can be entered.

  • Letter Code

    • Select a code that identifies the type of letter the payer will receive, such as, duplicate payment, over payment or payment reversal (Table: VT_USR_LETER_C).
    • Use to record and process payment paid under protest or payment requiring a follow-up letter ….

  • Payor Notes

    • Unlimited notes can be entered

Configuration

In order to use the letter codes, the following information needs to be setup.

T/C

 

 

101-cc-frm-009

 

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CC – Deposit Payment Entry Form

Centralized Cash Collection Form – Deposit Payment Entry

Version 6.0 | Version 6.1 (In Development)

Overview

The following is a feature of the Cash Collection Form.

 

 

101-cc-frm-012

 

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CC – Post Dated Payment Form

Cash Collection (CC) Form – Post Dated Payment Feature

Version 6.0 | Version 6.1 (In Development)

Overview

The following is a feature of the Cash Collection Form.

Scheduled for future release.

 

 

101-cc-frm-013

 

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CC – Cashier Petty Cash Form

Cash Collection (CC) Form – Cashier Petty Cash

Version 6.0 | Version 6.1 (In Development)

Overview

The following is a feature of the Cash Collection Form.

 

 

101-cc-frm-014

 

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