Batch User Interface

The following parameters and options are available:

Selection Criteria

Year

• Enter the year by which the records are saved.
• Note: This field appears only if A/R Master by Fiscal Year is selected for the Miscellaneous Billing subsystem on the A/R General Parameters form in Govern Admin.

Minimum Balance Due

• Enter the minimum balance due. Accounts with a balance due less than this amount are not transferred.

Billed Up to

• Enter the last billing date that will be able to be transferred. Any invoices billed after that date will not be included.

A/R Class Code

• Select an A/R Class Code from the drop-down list (Table: VT_USR_AR_CLASS) to be used to Add a Lien charge to the existing balance. The default amount in the AR Class code setup it used for the Charge. Would be nice to have a parameter to enter the Charge amount on the Batch screen.

 

Batch Variables

A/R Reason Code

• Select a justification for the transfer, from the drop-down list (Table: VT_USR_ARREASON). This will be included in the AR_DETAIL records created on the MB subsystem for the credit charges.

 

Batch Execution

The batch program can be executed on demand or scheduled with Govern Scheduler.

During the execution, warning and error messages will be presented in the batch result grid.

• On error, the misc. billing account id will be displayed in the message – to verify
• For any error, double-click on the message to access the full text

Once completed, information will be displayed, that includes:

• A unique batch audit ID
• Application name and version, such as Govern Batch Processing, 6.0
• Batch process name with any additional notes, such as parameters loaded
• User ID
• Date and time the process was started
• Date and time the process was completed
• Parameters and Options used
• Total number of records read
• Total number of records processed
• Indication as to whether the process was successful or not

Lien Transfer Log
A log of Miscellaneous Billing Accounts Transferred will be generated.

 

Batch Processing (Technical)

Before Executing Subprocesses:

• Select all parcel ID and frozen ID related to the year (or all year if none selected) the jurisdiction, or the neighborhood or the saved dataset if chosen.

Execute Subprocess

• For each batch process

Error Reporting
In addition to the standard Batch Processing standard error reporting, any additional validations will be listed below:

 

Troubleshooting

The following is to help troubleshoot the batch process.

• After changes, it is always best to compute for a single year and small dataset
• The parcel id is listed in the error message
• Turning on the Govern Diagnostic Tool
• Turning on the SQL Profiler Tool (system administrator)

 

Related Topics

The following information may be of interest:

• Standard Batch Process
• Govern Batch Program Setup
• Govern Scheduler
• Customer/State Product Page