101-std-install-multimediadocuments_control

Standard Module Form Control – Multimedia Custom Entity
Govern Standard Module Overview, Configuration, Installation, OpenForms Reference, What’s New, wiki Module Map … Last updated February 21st, 2017.

Table of Contents

Overview
Configuration (Root entity)
Controller Properties
Configuration (Stand Alone)
See Also

Version 6.1

Overview

This page is intended for system administrators, business analysts, or technical support for information on how to install and configure the form Custom Entity control for multimedia.
The purpose of this control is to provide management functionalities (add,delete, view) to an entity (parcel, name, st…) Multimedia Documents.
It can be used:

  • With an existing form for it’s Root Entity id documents
  • As a stand alone form for the profile Govern id
  • As a stand alone form that can be linked to for view queries link option

Form Custom Entity Name: MultimediaDocuments_Control

Configuration (Root entity)

To configure the controller with an existing form:

  • In OpenForms Designer, on the form where you want to add the multimedia, drag the Custom Entity object to the form header at the position where you want to create the new entity.
  • Then click on the new entity for tab to set the following properties.

Controller Properties

Element Property Setup
Misc. Action MultimediaDocuments_Control
Name n/a – Maintain by System
Parent Entity The form Root Entity (must be name or property base)
Name Maintain by System
Properties
Misc. SelectedMultimediaType Multimedia can be setup for different type of forms and entities.
—-Options include:
  • None
 need to verify where it is used
  • Building
 For documents linked to a building
  • Inspection
 to be reviewed
  • Parcel
  • ParcelOnly
  • PersonalProperty
  • Name
  • NameOnly
  • SpecialAssessment
  • SplitMerge
 Special
  • Sales
 Used to display comparable sales pictures – need to verify
  • Bankruptcy
  • DelinquencyCollection
  • SRT
  • Activity
  • Workflow
Tab Sequence Tab Stop Sequence Number Standard OpenForms
Text
Misc En Enter the name that will be displayed for the form entity
i.e Multimedia

Configuration (Stand Alone)

The following is the configuration of the controller or custom control object properties.

See Also

103-ac-parm-CopytoYear

Copy Parameters to Year
Overview

Note: Functionality available in version 6.0.1505

Overview

The main purpose of this option is to copy all Year base parameter to another year. It will validate if the destination year exist, and if so, the user will have a warning message to override the data before executing the copy.

Furthermore, the copy will be refused if an Original Audit record is found in the AUDIT information (Entry_code = ‘original’)

Govern Standard Product Map

Govern Standard Product Map

Version 6.1

Overview

The following features are Govern User Interface standards available in the General User Interface or configurable in any Govern Module.

 

NOTE: The following information is displayed with arrows that expand and collapse the associated information. Click the arrow to selectively display or hide the relevant information. If you would like to display all content on the page, click “Show All“. Click “Hide All” to collapse the information.

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Standard Features (fea)

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Product Code Product Name Additional Information Notes
100-std-brules Standard To be or not to be Inactive Business Rules

Govern User Interface
101-std-fea-001 General User Interface (menu, buttons,windows, status bar)
101-std-fea-021 Keyboard Shortcuts
101-std-fea-030 Move previous and next on Parent Entity (CTRL) SHIFT F10, F11
101-std-fea-002 Help & Support (user help, how to, diag, error ..)
101-std-fea-003 Profile Queries (Coolbar)
101-std-fea-004-RibbonSearch Knowledge Base Search
Product Code

Govern Standard Features

 Additional Information Notes
101-std-fea-015 Hibernate Feature
101-std-fea-008 Global Messaging Feature
101-std-fea-017 Business Entity Audit Trail
101-std-fea-013 Error Management and NLog (Trace Utility)
101-std-fea-019 Workload Manager Replaces My Workload (not supported in 5.1& 6.0)
101-std-fea-020 External Command Links
101-std-fea-041 Added Fields
101-std-fea-038 System Dictionary
101-std-fea-027 Govern Help / Online Help / Web Help
101-std-fea-040 User Key Dynamics
101-std-fea-048

MS Word Integration (Report Template)

 Simplified reports using MS Word document as template
101-std-fea-050

NEW! Reporting – PDF

 Create PDF Form documents with bookmarks and form fields that can be overwritten during process execution

Product Code

Govern Panels & Tool Boxes

 Additional Information Notes
101-std-fea-004 e-Search (Dynamic Search) e-Search Technical Specification
101-std-fea-004-quicksearch Govern Quick Search using ElasticSearch™
101-std-fea-005 Treeview
101-std-fea-006 Saved Datasets
101-std-fea-007 History Time Line
101-std-fea-009 Central Notes
101-std-fea-010 Freeze and Audit Business Rules
101-std-fea-011 Roll Forward
101-std-fea-012 Profile – Reports (see OpenForms General Reporting ) See OpenForms Reporting
101-std-fea-014 Profile – Batch Programs See OpenForms Reporting
101-std-fea-047 NEW! Ribbon Search
101-std-fea-049 Dataset Treeview Temporary Records
101-std-fea-052 Subscription Notification Subscription notifications for changes made to sets of parcels.
Product Code

Standard Application Features

 Additional Information Notes
101-std-fea-010 Freeze, Audit and Roll Forward Business Rules 101-std-fea-011
101-std-fea-016 Jurisdictions & Clusters – NOT USED in 6.1
101-std-fea-026 Copy to next Year
101-std-fea-037 Text Style Editor 101-std-fea-037-spec / 101-std-fea-037 Review Product Code
101-std-fea-046

Sequential Batch Process

 Enhances batch process execution with sequential trigger

Product Code

Form Design Controls (Entity & Action Buttons)

 Additional Information Notes
101-std-fea-029 Form Entity – Browse
101-std-fea-028 Form Entity – Record Selector (“AKA Mini-browse”)
101-std-fea-018 Form Action Button & Controller – Save & Search
101-std-fea-022 Form Action Button & Controller – Save Quick Search Review
101-std-fea-024 Form Controller – Generic Link to Function Custom Control With or Without delete option 101-std-fea-024-ofr
101-std-fea-023 Form Controller – Generic View Query Custom Control
101-std-fea-025 Form Controller – View Query see also – Add a Link in a Custom Control 101-std-fea-036
101-std-fea-036 Form Controller – View Query Add a Link in a Custom Control see also – View Query 101-std-fea-025
101-std-fea-033 List Control Box – Only other Container Controls, e.g. (Group box, Tab item and Grid) can be dropped onto.
101-std-fea-031 Form Action Button – Administrator Login 101-std-fea-031-ofr
101-std-fea-032 Form Action Button – Cash Register Action Button
101-std-fea-035 Form Action Button – Business Tax Transfer Filing
101-std-fea-042 Form Action Button – User Registry (UserRegistryAction) This standard action button can be added to forms to allow
the access to the user registry parameters to the users.
101-std-fea-043 Form Action Button – Send Email
101-std-fea-044 Form Action Button – Print a Report to be documented
101-std-fea-045 What-if Scenario Technical Documentation; see 101-std-fea-045
Product Code Accounts Receivable Standard Form Components Additional Information Notes
101-ar-fea-021 Form Controller – Payer Name Custom Control 101-are-fea-021-ofr (setup)
101-ar-fea-022 Form Action Button – Create A/R (Controller on save option) 101-ar-fea-022-ofr (setup)
101-ar-fea-024 Form Action Button – Create A/R Payment 101-are-fea-024-ofr (setup)
101-std-frm-025 Form Action Button – Export Reports using Crystal ReportsTM and MS WordTM templates

 

NOTE: Standard Features with module specific configuration are listed with the module (re, pp, mv…) under the same feature number. Ex: 101-std-fea-011 Roll Forward for Real Estate Tax = 101-re-fea-011

 

Standard Forms (frm)

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Page Link Description Additional Information
101-std-frm-001 Multimedia Control Configuration
101-std-frm-002 Workflow (deprecated in 6.1 – see 101-wm)
101-std-frm-003 Web Browser Integrator
101-std-frm-004 Activities
101-std-frm-005 Application Integrator (use with all)
101-std-frm-008 Application Integrator for MATIX
101-std-frm-010 Scanning Queue
101-std-frm-012 Summary Record Card

Batch Programs (bp)

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Page Link Process Description Release
101-std-bp-001 co_evalcalcflds Evaluate / Recompute Expressions 6.1
101-std-bp-002 co_comfmlogexp Compute Formula and Logical Expression 6.0 only
101-std-bp-003 co_executequery Batch Process – Execute Query
101-std-bp-004 co_exnamemail Batch Process – Export Name to Mail
101-std-bp-005 co_impnamemail Batch Process – Import Name to Mail roadmap
101-std-bp-006 co_noprocess Batch Process – Schedule Report
101-std-bp-007 co_testprocess Batch Process – Test Batch Processing Setup
101-std-bp-008 co_genlttr Batch Process – Generate Letter ACH and Coupon
101-std-bp-009 co_tmpl-email Batch Process – Generate Emails using the email template 6.1.1706
101-std-bp-010 co_quicksearch Batch Process – Quick Search Index Build 6.0.1803 / 6.1.1803
101-std-bp-011 co_emailstwebreg Batch Process – Email registration link to ST acct. w/o web access.
101-std-bp-012 co_genssrsgprpt Batch Process – Generate SSRS reports by group of parcels 6.0.1803 / 6.1.1803

Reports (rpt)

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Page Link Process Description Release
101-std-rpt-001 std-rpt-001 Batch Execution Result Report v1606
101-std-rpt-002 std-rpt-002 Batch Entity Audit Report v1609
101-std-rpt-003 std-rpt-003 GNA Parameters Audit Report v1609
101-std-rpt-038 std-rpt-038 System Data Dictionary Report (SY_DICT) v1609

Related Topics

Standard Feature List Page (101-std)

Reporting in OpenForms (100-reporting)

 

 

101-std-map

 

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Standard Report – Batch Execution Audit

Standard Report – Batch Execution Audit

Overview

Details about the Batch Execution Audit – Standard Report will be posted here when it is available.

 

 

101-std-rpt-001-toreview

 

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101-std-wnew

Govern Standard and System Features – What’s New

Standard Features, Forms and Components

Email Template

[6.1.1706] – New Standard Feature

Send Email Batch Process

[6.1.1706] – New Batch Process to send emails using the Email Templatr

Workload Manager

  • [6.1.1706] – New Standard Feature (101-std-fea-019) The Workload Manager Standard Module Feature is designed to track activities regarding the Building, Health, Code Enforcement, Planning and Zoning departments’ application as well as the issuance of permits within the organization. This system also allows for an unlimited number of departments to track activities relevant to a parcel of land or the property records. For different Kinds and Categories of workflow, you are able to define all required steps to complete the process. You can define activities that can query other databases in order to apply business rules, and schedule automatic inspections.

Email Communication with Templates

Multimedia

  • [6.1.1706] – New Selected Multimedia Type parameter INSPECTION

Color Picker

  • [6.1.1706] The Color Picker Tool was added in SY REGISTRY. It is used to select the number format and the container color (i.e. PROD = Green, TRAINING = Blue and TEST = Orange)

Modal Form option (View Query Link)

  • [6.0.1611] It is now possible to open a form where the Current Govern Ids are not modified. For instance, linking to a Name form from the Corporate Account View Query would modify the current Govern Name ID.
  • [6.0.1611] A new parameter was added in the Generic Link Custom Control to open the form as Modal [OpenFormAsModal] and the new Modal option can be added in the View Query Custom Control [Link Modal Form] for instance, calling the Centralized Cash Collection form.
    • Note: The view queries should be revised and modified where applicable to add the Modal option to the Link command.

Global Messaging

  • [6.0.1703] Create Date and Create by User was added to the Global Message table (usr_message). Default message text can be added in the long description of the message type validation table. Global messages are predefined in the Message Type User Validation Table in GNA They can be updated or modified, as required for the situation, in Govern.

Adding Rich Text Format to Global Messages

  • [6.0.1703] You can now add Rich Text Format (RTF) to Global Messages. With RTF, you can change the font and font size; add numbers or bullets; add character formatting, such as, bold, italics, or underline; change the alignment to left, center, or right; and add highlights and color to your messages. For details on adding rich text format, click on the following link: Global Messaging

System Dictionary

  • [6.0] Automatic Creation of System Dictionary Entries: New Attributes will be created automatically in the table SY_DICT_DESC

 

Margins

  • [6.1] Can enter margins in OFD to improve and facilitate Form creation

View Query

  • [6.0] You can now add Links in the view query

History Tool Box

  • [6.0] Prior to 1606, except for Self-Reported Tax, the other modules that are not year base did not populate the History Tool Box. As of 1606, the Accounts or module details will appear.
  • [6.0] It is also possible to change the year by entering a year and clicking on the check-mark button.

 

External Command Editor

  • [6.1] It is now expression driven, and all external commands are now written as expressions. The seven combo boxes in the 6.0 version, for adding logical expressions, constants, formulas, etc., have been replaced by one, the Expression Selector.
  • [6.1] You can now view all the Profiles and user forms to which a selected command is added directly on the External Commands Editor in the Used In list box.

New Action Button for Forms – User Registry Editor

  • [6.0] This new standard button that can be added to most OpenForms. It provides the USER REGISTRY editor form LIMITED to the predefined Registry SECTION (KEY TYPE = USER ID) in the OpenForms Setup of the Action Button.Implemented in Cash Collection and GIS integration. See SY REGISTRY for more information.

Generic Link Controller

  • [1606] CO Generic Link Controller (Link to Names, Link to Parcels, etc.) without delete capabilities. The standard controller was changed to remove delete capabilities of the linked item for system integrity and a new controller was added with the Delete Capabilities. This was necessary since it some context, you do not want users to delete an existing link. Although security was applicable to the delete feature, it was changed to support system integrity business rules.
  • [1606] New properties
    • Allow Select Current ID
    • Alternate Attribute Name

 

Default Alignment on Text and Numeric Attributes

  • [6.0] By default, all numeric attributes are right aligned and all text attributes are left aligned. This alignment is defined by the Text Alignment field in the Govern OpenForms Designer (OFD).
    • Note: To implement the default right alignment on numeric fields on user forms, created prior to version 6.0.1511 or 6.1.1511, you need to open and save the forms in the Govern OpenForms Designer (OFD). If you override the default, your changes are overwritten when you perform an update or import a new version of the form.
      • The Text Alignment property is available for attributes only and is different from the Horizontal Alignment property.
      • The Text Alignment applies to the text only. The Horizontal and Vertical Alignment properties apply to the whole text box of the attribute.
    • General Alignment Information:
      • Any of the following text alignment properties can be selected for the text alignment of an attribute: left, right, center, or justify.
      • Any of the following can be selected for the Vertical Alignment of an attribute or most elements: top, bottom, center, or stretch.
      • Any of the following can be selected for the Horizontal Alignment of an attribute or most elements in the OFD: left, right, center, or stretch.

CTRL-F Search in OpenForms and Browse Data Grid

  • [6.0] The OpenForms search feature CTRL-F will now include the items in the Browse data grid pane.
    • If the item required is available within the OpenForm or in the Browse data grid pane, the Ctrl + F will locate it. The located result will be highlighted.
    • When there are multiple entries with the same search value, pressing enter repeatedly will cycle through all valid results.
    • See Main Browse [std-fea-029]

Wiki Help

  • [6.0] The Govern Wiki Help is a supplementary Help resource for the Govern suite of applications (Release 6.0 and 6.1).
    • Wiki Help is an alternate implementation of the end-user Online Help system for Administrators
    • Wiki Help is invoked with the standard F1 key. In some instances, as in the Govern application, the “Ctrl + F1” key combination is used.
    • see [std-fea-027]

CTRL-H Audit Trail

  • [6.0] The Audit Trail feature is used to track modifications to selected Govern tables, or functions. In previous versions of Govern, when configured, the audit trail created entries in (Table: USR_AUDIT_TRAIL).
    • Note: Modifications made to Govern Admin forms were saved to (Table: USR_AUDIT_ADM) and audited information relating to Govern Batch processes are saved to (Table: USR_AUDIT_BATCH).
    • In release 6.0 of Govern, the audit trail information is written to the following three (3) new tables: USR_AUDIT_OPENFORMS, USR_AUDIT_OPENFORMS_CHANGE, USR_AUDIT_OPENFORMS_KEY
    • See Database Changes
  • USR_AUDIT_OPENFORMS
    • AUDIT_ID
    • AUDIT_ACTION
    • ENTITY_ID
    • FORM_CODE
    • USER_ID
    • AUDIT_DATE
    • IP_ADDRESS
    • SOURCE_COMPUTER_NAME
    • REMOTE_COMPUTER_NAME
  • USR_AUDIT_OPENFORMS_CHANGE
    • AUDIT_ID
    • ATTRIBUTE_ID
    • TABLE_NAME
    • COLUMN_NAME
    • OLD_VALUE
    • NEW_VALUE
  • USR_AUDIT_OPENFORMS_KEY
    • AUDIT_ID
    • ATTRIBUTE_ID
    • KEY_NAME
    • KEY_VALUE
    • IS_PRIMARY_KEY
  • See [std-fea-017] for more information
  • Note: The legacy table USR_AUDIT_TRAIL will be kept for modules running in prior releases, but developers should note the new modifications and table structures for any impact to their processes.

 

Treeview and Parent Entity Move Next/Previous

  • New Standard Feature 030 to add parent entity move previous and next. (ex: Multiple Buildings Navigation in Building Structural Elements)
  • See [std-fea-030] for more information

 

Application Browser Integrator Form

New functionality to link to an external application with 2-way integration

 

 

101-std-wnew

 

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