User Interface

User Interface

Overview

The Govern New Administration (GNA) user interface was redesigned for Release 6.0 and upwards. The interface uses ribbons for quick access to the required areas of the application. Forms are accessible through tabs on the ribbons. Presentation of forms can be changed from the standard multi-window forms that can be overlapped and staggered, to a tabbed layout.

GNA Tools and Utilities are arranged under the tabs that logically groups them by their function. With the exception of the File tab GNA tools are found under one of the following:

  • Options
  • System Parameters
  • Application Configurations
  • Editors
  • Utilities
  • Windows

Change Interface Language

Language

The Govern New Administration (GNA) interface language can be changed as needed; currently the two languages supported are English and French.
To change the interface language:
Select Options > Language > (Select the language of choice)
Additional languages will be supported in future releases.

NOTE: The default language of Govern is determined by the administrator when the deployment is set up in the Deploy EZ™ Publisher.
Text that appears in the GNA interface can be modified with the Govern Resource Editor. Refer to the Resource File Editor

Modify User Interface Language

Under the Options tab are the interface language choices. Selection options are Mutually Exclusive, i.e. when an option has been selected, that option will no longer be displayed as a selection option.

Tile Horizontally / Vertically

Tiling open windows for You can keep all three tools open on your desktop and arrange them to optimize your available space. Windows can be tiled horizontally or vertically by selecting any of the options under the Windows menu in the Govern System Config & Admin application.

Layout (Standard or Tabbed)

The Layout option will control the presentation of any open windows. As with other option selections, they are mutually exclusive. When an option is selected it will not be available in the menu list. For example, when the Standard option is selected, only the Tabbed option will be available in the menu.

 

 

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103-UT-001

Active Directory Integration Tool

Overview

Active Directory (AD) is an implementation of the Lightweight Directory Access Protocol (LDAP) directory services by Microsoft. LDAP provides central authentication and authorization services for Windows based computers. AD is available in Windows Server 2000 / 2003 / 2003 R2 / 2014. The Active Directory Govern Integration Tool will allow you to import users from Active Directory into Govern’s user database. This administrative process is unidirectional in that users are copied from Windows™ Active Directory to Govern’s user table (Table: USR_USERFILE); in addition their group designations within Active Directory will be carried over and used to determine which one of the four Govern access groups they will be assigned to. Once imported into Govern, you can then manage which forms and functions users will have access to through Govern’s Administration program. The import Active Directories process can be run periodically for synchronization purposes, e.g. in instances when there have been changes in roles or personnel within the organization.

Managing Import of Multi-role Active Directory users

In the Govern New Administration (GNA), there is a method of processing imported accounts in place to manage Active Directory users with multiple access roles.
In instances where a user being imported is in multiple roles in Active Directory; this could be a user that is in an Administrator group, as well as a Regular group. After this user is imported into Govern, in the Govern USR_USERFILE table, this user will appear once as an Administrator. This the role that they are a member of with the highest permission level.
The Permission hierarchy in Govern, highest to lowest is as follows:

  • Super User
  • Administrator
  • Regular
  • Read Only

To display the Active Directory and MS Govern Integration Tools:

  1. In GNA click to select the Utilities tab on the ribbon, Click Active Directory Integration Tool.

Parameters & Command Buttons

Command Buttons

Process: Click Process to begin importing Active Directory users into Govern.
View Log File: Click View Log File to display the contents of the log file.
Exit: Click Exit to close this window.

Parameters

Active Directory Path: This is the Active Directory path.
Log File Path: This is the path to the Active Directory Integration Tool log file.
Import Active Directory Users into MS Govern Database: Select this option to import Active Directory users into Govern’s database.

 

 

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103-UT-004

Country Correction in NA_NAMES (Conversion)
Overview | Making Corrections |

Overview

This process is required for cleaning up the text field used in early versions of Govern for Windows. This field was created for users to specify countries in the NA_NAMES table. Since the field for country names is a text field with no validation, errors may have been made during entries, i.e. no standard format or codes were maintained. When this table is to be used on the Web, validation will occur; users must make a selection from a drop-down menu containing pre-defined countries.

This utility is used to “clean up” old codes that exist by allowing you to associate them with existing countries. The data found in this column are usually Postal codes or Zip codes, or non-standard abbreviations.

Making Corrections

For example, under the Erroneous Country column, we may have an entry of a zip code, we could correct this by associating or “mapping” that entry to the United States.
To correct erroneous country codes…

  1. On the GNA ribbon, select Utilities (tab) > Country Corrections in NA_NAMES table…
  2. The Country Name Correction form appears; under the column marked Erroneous Countries, locate an erroneous code.
  3. Click the line that the code appears under the Corrected Countries column.
  4. Select the country code that it should be mapped to from the drop-down menu.
  5. Click Save to Database to save your correction.
  6. If no mapping is required, or no match can be found for the erroneous country codes, click to select the Replace blank corrected countries with null values option.
  7. Click Save to Database to save your changes.

NOTE: Blank corrected countries are replaced with null characters in the database.

The next time you access this tool only the country codes that have not been matched with a correct country code will be displayed.

GNA User Maintenance

GNA User Maintenance

Overview

The User Maintenance form maintains user data. In this form, new users can be created, their access passwords can be set, or user profiles that are inactive can be removed.
Access rights can be set in the Govern Security Manager (GSM).

To access this form, from the Govern New Administration (GNA)…

  1. Select the System Parameters tab in the GNA ribbon.
  2. Click to select User Maintenance..

User Maintenance command buttons

Browsing User Records: In the User Maintenance form, the list of existing user profiles can be seen on the left hand side (LHS). Creating a User: Click New to clear the form and create a new user profile.

Canceling Changes / Creation of a User: To cancel the creation of a user, click the Cancel Changes icon. This icon is similar to the Create a New Item icon during the creation process. A confirmation message appears if there are any unsaved modifications.

Saving a User Record: Click Save the Current Item to save a new user profile or modifications to an existing one.

Deleting a User: Click Remove the Current Item to remove the current user record.

Read More...

User Maintenance parameters

These are the parameters that are located in (Table: USR_USERFILE).

ID: This informational field displays the unique user ID (U_ID) of the current record; this information cannot be modified.

Inactive From: Enter the expiration date for the account; i.e. the date after which the account is no longer active. Dates are entered in the following format: DD/MM/YYYY. The date may be entered manually, or the date control can be used. (Table: USR_USERFILE.INACTIVE_DATE)

User ID: The User ID is the user identification required for login. (Table: USR_USERFILE.USR_ID)

Password: Enter the password for the user; passwords will be cloaked, i.e. appear as an asterisk “*” when being entered. This value is encrypted in the database. (Table: USR_USERFILE.PWD)

Name: For this parameter, enter the full name of the user. This field supports up to 32 characters; spaces are included in the count. (Table:
USR_USERFILE.NAME)

Initial: Enter the initials of the user; a maximum of three (3) letters are supported. (Table: USR_USERFILE.INITIAL_NAME)

Email: Enter the email address contact for the user. This e-mail address is used in the Messaging System function within the Permits & Inspections subsystem. (Table: USR_USERFILE.EMAIL)

Any modifications to a record, or creation of a record are presented with the option to Save. Click Yes to accept the changes. When there are Validation issues with the record, the Validation Errors form is presented. Click OK to continue.

 

 

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Govern Standard Feature – User System Settings Action Button

Overview

The following USER or CASHIER registry parameters are accessible on the active OpenForms by Registry SECTION. The following sections are available to use.

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Cash Collection Cashier

The following parameters are available by User ID for the Cash Collection
Section name: [Cash Collection Cashier]
  • Auto-Collapse MCR and Payment Distribution by A/R Detail (Class Code)
  • Show only Accounts with Balance
  • Year to Collect

To be added (see roadmap)

  • Default Real Estate Up to Installment
  • Default Self Reported Tax Period
  • Default Search Style
  • Default Payment Collection Type (cctype) – check, credit …) – CURRENTLY setup in General User Parameters.

Matix Integration

The following parameters are available by User ID to change Application Browser Defaults.

 

 

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