AR – Cash Balancing Report

Accounts Receivable (A/R) – Cash Balancing Report

Overview

The report code for the Cash Balancing report is: ar-rpt-004.rpt

CashBalancingReport

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101-ar-rpt-004-CashBalancingReport

 

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AR – Payment Reversal Data Entry

Accounts Receivable (A/R) Payment Reversal Data Entry

Overview

Payment reversal transactions (rev) are adjustments that are used as corrections. They are run typically when NSF checks have been processed or records posted incorrectly
Run the Payment Reversal batch process in order to void a group of payment transactions. This is useful if there are payments that were made in error or that were paid from accounts with insufficient funds (NSF).

Documentation

For the complete reference guide, see Govern Accounts Receivable.
For the A/R Transaction Rules, see A/R Transaction Rules.

Payment Reversal Transactions and Processes

Read More...

Payment Reversal Transaction Type

Payment reversal transactions (rev) are used as corrections. They are run typically when NSF checks have been processed or records posted incorrectly.

Creating Payment Reversal Transactions

Payment Reversal transactions can be created individually or in a batch. Both methods create Payment Reversal Transactions, which can be viewed or deleted from the A/R Inquiry form.
It is faster to generate these transactions in a batch, especially if you have a large volume to process. However, if it is important to note the warnings that are described under the section. Running the Generate Payment Reversal Batch Process.
See Creating a Single Payment Reversal Transaction following this section.
See Generate Payment Reversal Batch Process: 101-ar-bp-041

Posting Payment Reversals

After generating Payment Reversal transactions, whether individually or in a batch, you need to post them. To post a payment reversal, run the Payment Reversal Posting batch process. See Posting Payment Reversal Transactions. See
Payment Reversal Posting: 101-ar-bp-026

Business Rules for Payment Reversals

All posted payment transactions can be reversed, with the following exceptions. The following payment transactions cannot be reversed:

  • Not posted Payment: If a payment is not posted, you can edit or delete it on the Payment Data Entry form. However, a payment must be posted before you can create a Payment Reversal transaction or include it in the Generate Payment Reversal batch process.
  • Payment Reversal (rev): If a Payment Reversal exists, the original payment is already reversed and a new payment reversal cannot be created.
  • Payment Refunded (rf): If a Payment Refund exists, the original payment is already refunded and a new payment reversal cannot be created.
  • Payment Transferred (tri or trp): If a Payment Transfer exists, the original payment is already transferred and a new payment reversal cannot be created.

For details on transaction types, see Transaction Types

Creating a Single Payment Reversal Transaction

Accessing the Payment Reversal Form

To access the Payment Reversal form:

  1. Open a Profile that includes A/R Inquiry.
  2. Open the A/R Inquiry form.
  3. Perform a search and load the required record to the tree view and form.
  4. Right-click on a record in the Summary section of the A/R Inquiry form.
  5. Select Payment Reversal from the drop-down list
  6. If multiple records are available the following screen appears:

The Payment Reversal form is divided into the following sections:

  • General Information
  • Detail
  • Comment
  • Payer Information

General Information

Subsystem: The subsystem for the record or entry selected on the A/R Inquiry form is displayed.
Year: This field displays the fiscal year of the record.
Bill Number: This field displays the bill number for the selected record.
Cycle Code: This field displays the Cycle Code associated with the record (Table: VT_USR_ ARCYCLE).
The Cycle Code is mandatory for the Real Property and Person Property Tax modules. It is used for tax billing cycles and is linked to the A/R Class Code in GNA.

Detail

Date: This field displays the entry date for the payment reversal. By default, this is the current date. To change the date, click the calendar beside this field and select a new date.
Effective On: By default this field is blank. If an effective date is applicable, click the calendar beside the field and select a new date. For example, you may want to enter the posting date.
Amount: This field displays the amount of the reversal.
Full Payment Reversal: A full payment reversal can be used when there are multiple records associated with a single name. For example, Bob’s Building Supplies owns three properties. Bob has made an overpayment of $10,000.00 on each property for a total of $30,000.00. You can create a full payment reversal to include all properties in the same payment reversal.
Select the Full Payment Reversal option. This displays the total for all property records.

Comment

Justification Code: Select a Justification Code to explain the reason for the payment reversal (Table: VT_USR_ARREASON).
Deposit Number: Depending on the options selected in GNA, deposit numbers can be automatically generated or user-defined.
Automatically generated deposit numbers are composed of one or two of the following fields: date, last deposit, and user ID. This number can be modified if security permissions allow.
If Deposit Management is activated, a drop-down list is added to the Deposit Information parameter. This is populated by the deposit numbers created in the Deposit Management form. See Deposit Management.
Do one of the following:

  • Enter a new deposit number if required.
  • Select a deposit number from the drop-down list.
NOTES: Enter any notes or comments applicable to the payment reversal.

 

Payer Information

Letter Code: Select a Letter Code that identifies the type of letter sent to the payer; for example, D: Duplicate Payment, O: Over Payment, RV: Payment Reversal (Table: VT_USR_LETER_C).
Payer’s Name and Address: This field is displays the payer’s name and address.
Click R to remove the displayed name and address record.
Click C to add a different name and address record. This opens the Name Search screen.

 

 

101-ar-frm-026

 

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AR – Payment Transfer Data Entry (101-ar-frm-027)

Accounts Receivable (A/R) – Payment Transfer Data Entry

Overview

Payment transfers are used to transfer posted payments from one account to another. Typically, they are used to correct an error such as a payment made and posted to the wrong account. For example, a client could make a payment intended for a utility bill that is somehow processed on a tax bill. To correct this error, you can create a Payment Transfer.

NOTE: Payment Transfers can be created on posted payments only.

If you transfer the full amount of the original payment, all the associated discounts and interest are transferred. However, if you transfer only part of the original payment, no discounts or interest are transferred.

When you create a Payment Transfer:

  • A Payment Transfer (trp) or Payment (pmt) transaction is automatically created in the account that received the transferred payment; i.e., the account to which the payment is transferred. In the preceding example, this is the utility account.
  • A Payment Transfer Reversal (trr) or Reversal (rev) is automatically created in the account from which the original payment is transferred. In the example, this is the tax account.

The Payment Transfer (trp) and Payment (pmt) transaction types are the same, as are the Payment Transfer Reversal (rev) and Reversal (rev) types. Separate transaction types can be useful for reviews and reports.
The transaction types are created automatically when the Payment Transfer record is saved. Whether the Payment Transfer (trp) and Payment Transfer Reversal (trr) or Payment (pmt) and Reversal (rev) transaction types are created depends on the setup in GNA.

Documentation

Read More...

For the complete reference guide, see Govern Accounts Receivable.
For the A/R Transaction Rules, see A/R Transaction Rules.

To see the information on this page as a pdf, click on the following link:
PaymentTransfer.pdf

Payment Transfer (trp)

The Payment Transfer (trp) or Payment (pmt) can be viewed in the Detail section of the A/R Inquiry form when you select the account to which the payment is transferred. In the example, this is the utility account. In the Link To column, you can click on a direct link to the Payment Transfer Reversal (trr) or Reversal (rev) in account from which the original payment was transferred, the tax account in the example.

Payment Transfer Reversal (trr)

Similarly, the Payment Transfer Reversal (trr) or Reversal (rev) can be viewed in the A/R Inquiry Detail section when you select the tax account. In the Link To column, you can click on a direct link to the Payment Transfer (trp) or Payment (pmt) in the account to which it was transferred.

Accessing the Payment Transfer Form

To access the Payment Transfer form:

  1. Launch Govern.
  2. Open a Profile that has the Accounts Receivable module.
  3. Open the Accounts Receivable form.
  4. Perform a search and load the required record to the tree view and the form.
  5. Select the record in the Summary section of the A/R Inquiry in order to view the details.
  6. Right-click on the payment you want to transfer in the Detail section.
    A context menu is displayed.
  7. Select Payment Transfer from the drop-down list This opens the Payment Transfer form.

The Payment Transfer form is described in the following sections:

  • Original Payment Information
  • Transfer Amount
  • Transfer Destination

Original Payment Information

The Original Payment Information provides general information about the original payment and includes the following fields:
Subsystem: The subsystem for the record or entry selected on the A/R Inquiry form is displayed. This is the original payment record that will be transferred during this procedure.
Name / Tax Map: This field displays the name or tax map number associated with the account to which the original payment was posted.
Bar Code: This field displays the bar code or A/R ID associated with the original payment.
Year: This field displays the fiscal year of the original payment record.
Cashier ID: This field displays the ID of the cashier who processed the original payment.
Deposit Number: This field displays the deposit number of the original payment.
Amount: This field displays the amount of the original payment.
Entry Date: This field displays the date the original payment was entered.

Transfer Amount

The Transfer Amount section displays details about the transferred payment.
Entry Date: This field displays the entry date for the payment transfer, not the original payment. By default, this is the current date. To change the date, click the calendar beside this field and select a new date.
Effective On: This field displays the date that the payment transfer is effective. By default this is the effective date of the original payment. To change the default date, click the calendar beside the field and select a new date. For example, you may want to enter the posting date.
Amount: By default, this field displays the full amount of the payment that you are transferring, the original payment. You can modify the amount if you want to transfer only part of the original payment.
Note: If you transfer the full amount of the payment, all discounts and interest are transferred.
If you transfer only part of the original payment, no discounts or interest are transferred.

To modify the amount of the payment that you are transferring:

  1. Select the check box beside Transfer Amount.
  2. Overwrite the amount that is displayed.

The amount displayed beside Remaining Balance is automatically updated.

Transfer Destination

Select one of the following options for the destination account; i.e., the account to which you want to transfer the payment:

  • Out of System: Select this option if you are transferring the amount to an external system.
  • When you select this option, only the Payment Transfer Reversal (trr) or Reversal (rev) transaction is created. A Payment Transfer (trp) or Payment (pmt) transaction is not created.
  • Different Account for Selected Name or Tax Map Number: Select this option if you are transferring a payment to another account associated with the same name or tax map number as the original payment.
  • Selected Accounts: Select this option to transfer the payment to any account that can be selected through the A/R Inquiry Search.

Transfer Options

Deposit Number

Depending on the options selected in the GNA, deposit numbers can be automatically generated or user-defined.

Automatically generated deposit numbers are composed of one or two of the following fields: date, last deposit, and user ID. This number can be modified if you have the required security permissions.

If Deposit Management is activated, a drop-down list is added to the Deposit Information parameter. This is populated by the deposit numbers created in the Deposit Management form.

Do one of the following:

  • Enter a new deposit number required.
  • Select a deposit number from the drop-down list.

Justification Code

Select a Justification Code to explain the reason for the transfer (Table: VT_USR_ARREASON).

Just transfer credit amount

When this option is not selected, which is the default, both the principal and interest are transferred.
When this option is selected, only the principal is transferred. This option is useful if the penalty and interest are calculated separately. There was a client that had that need.
This applies to full payments, only. For partial payments, the interest is not transferred, only the principal.

Out of System

Select this option if you are transferring the payment to another system that is external to Govern.
To transfer the payment outside the Govern system:

  1. Open the Payment Transfer form to the applicable payment.
  2. Select Out of System under Transfer Destination on the Payment Transfer form.
  3. Modify the default Entry Date, Effective Date, and Transfer Amount, if required.
  4. Click Save.
  5. Perform the Payment Transfer batch process to post the payment transfer in Govern A/R.

With this option, only the Payment Transfer Reversal (trr) or Reversal (rev) transaction is created. The Payment Transfer (trp) or Payment (pmt) transaction is not created.

Different Account for Selected Name or Tax Map Number

Select this option to transfer the payment to a different account, or barcode, associated with the selected name or tax map number.
To transfer the payment to a different account associated with the same name or property:

  1. Open the Payment Transfer form to the applicable payment.
  2. Select Different Account for Selected Name/Tax Map Number.
  3. Select the Transfer Amount checkbox if you are overriding the default amount and enter a new amount. Otherwise, accept the default.
  4. Select Different Account per Name / Tax Map Number.
    All the accounts for the selected name or property are loaded to the form.
    Account details include the balance; interest; other amounts, such as discounts and penalties; and the amount to be transferred. These are displayed under the Balance, Interest, Other Charges, and Transfer columns.
    By default, the amount displayed in the Transfer Amount text box is used to pay each account that is listed.
    The amount that is transferred to a selected account is displayed in the Transfer column. This is subtracted from the total Transfer Amount and the result is displayed in the Remaining Balance text box.(Remaining Balance) = (Total Transfer Amount) – (Transfer per Account)

    By default, all accounts, with a balance, that are listed for the selected name or tax map number are displayed.
    If multiple accounts are listed, the Transfer Amount is used to pay the amount owing on each one. The final amount is displayed in the Remaining Balance text box.
  5. Modify the default Entry Date, Effective Date, and Transfer Amount, if required, as described under Transfer Amount on page 181.
  6. Click Save.
  7. Perform the Payment Transfer batch process to post the payment transfer in Govern A/R.

Selected Accounts

You can transfer a payment to any account in the Govern A/R system that has a balance.
To transfer the payment to another account:

  1. Open the Payment Transfer form to the applicable payment.
  2. Select the Selected Accounts option.
  3. Select the Add an Account icon.
    The A/R Inquiry Search screen opens.
  4. Perform a search.
  5. Select and load the applicable account or accounts to the Payment Transfer form.
    All selected accounts are displayed in the grid.
    The account details include the balance; interest; other amounts, such as discounts and penalties; and the amount to be transferred. These are displayed under the columns: Balance, Interest, Other Charges, and Transfer.
    By default, the amount displayed in the Transfer Amount text box is used to pay each account that is listed.
    The amount that is transferred to a selected account is displayed in the Transfer column. This is subtracted from the total Transfer Amount and the result is displayed in the Remaining Balance text box.(Remaining Balance) = (Total Transfer Amount) – (Transfer per Account) If multiple accounts are listed, the Transfer Amount is used to pay the amount owing on each one.
    The final amount is displayed in the Remaining Balance text box.
  6. Modify the default Entry Date, Effective Date, and Transfer Amount, if required.
  7. Click Save.
  8. Perform the Payment Transfer batch process to post the payment transfer in Govern A/R.

Removing a Displayed Account

If you are using either the Different Account for Same Name / Tax Map Number or the Selected Accounts option, you can remove any of the listed accounts that you are not using, from the Payment Transfer form.

To delete a selected account:

  1. Open the Payment Transfer form.
  2. Load the required record to the form.
  3. Select the account.
  4. Click the Remove Account icon

Modifying the Amount Transferred to a Selected Amount

If you are transferring the original payment to one or more selected accounts, you can modify the amount transferred to each account.
To modify the amount in the Transfer column for an account:

  1. Select the account that you want to modify.
  2. Overwrite the amount in the Transfer column.

Payment Transfer Troubleshooting

This section describes two scenarios where a payment transfer would not be completed.

Remaining Balance is Less Than Zero

A Payment Transfer would not be completed if the remaining balance is less than or greater than the amount transferred. The transfer is completed only if the remaining balance is equal to zero, calculated as (Transfer Amount) – (Transfers for all accounts) = 0.
The transfer column displays the amount to be transferred to the selected account. This amount is subtracted from the Transfer Amount. The result is displayed in the Remaining Balance text box.
If the amount transferred to the selected accounts is greater than the original payment, the Remaining Balance is less than zero and a message is displayed.
Note: The Remaining Balance must be zero in order for the transaction to be completed.

Amount Transferred Is Less Than Amount Owed

Similarly, if the amount transferred to all the selected accounts is less than the amount of the original payment, an error message is displayed.
This could occur if you manually enter an amount in the Transfer text box that is less than the Transfer Amount.

NOTE: The Remaining Balance, must be zero in order for the transaction to be completed.

 

Related Topics

Accounts Receivable (A/R) Inquiry

Accounts Receivable (AR) – What’s New

 

 

101-ar-frm-027

 

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AR – Refund Reversal Form

Accounts Receivable (A/R) Refund Reversal

Overview

The section describes the Refund Reversal transaction process. This is available for posted refunds only. It can be run if a payment reversal was created in error.

The Refund Reversal form is accessed from a Posted Refund in the Govern A/R Inquiry form. Therefore, before a refund reversal can be created, the following processes must take place:

  • An invoice must be created for the A/R record.
  • The invoice must be Billed and posted.
  • The bill must be paid and the payment must be posted.
  • The payment must be refunded and the refund must be posted.

NOTE: Security options are pending development.

Documentation

101-ar-frm-028 Refund Reversal

Accessing the Refund Reversal Form

Read More...

To access the Refund Reversal form:

  1. Launch Govern.
  2. Open a Profile that includes the A/R Inquiry.
  3. Select the A/R Inquiry form.
  4. Perform a search and select the required name or property record.
  5. Select the required record in the Summary section.
    Details of the record are displayed in the Details section.
  6. Right click on the required Refund in the Details section.
    A context-sensitive menu appears.
  7. Select Refund Reversal.
    The Refund Reversal form appears.
    The following fields are populated with data from the selected refund.

General Information

  • Subsystem
  • Year
  • Bill Number
  • Cycle Code

Detail

  • Date
  • Effective On
  • Amount
  • Interest
  • Total to Refund
  • Class Code: This field can be modified

The following fields can be modified:

  • Invoice No.
  • Check No.
  • Justification Code
  • Deposit Number
  • Notes
  • Payer Information

General Information

Receipt Number

The Receipt Number is automatically generated according to the setup in the Cash Collection Parameters. It comprises a three-digit code that is based on either the Receipt Group or the user ID of the logged-in user. The code is followed by the receipt sequence. This is an eight-digit number that starts with one for each user or receipt group. The number increases by one for each new receipt.

Subsystem
The subsystem for the record or entry selected on the A/R Inquiry form is displayed.

Year
This field displays the fiscal year of the transaction.

Bill Number
This field displays the bill number for the selected record.

Invoice No.
Enter an invoice number for the transaction.

Check No.
Enter a check number in this field, if applicable.

The Check Number is displayed with the record in the A/R Inquiry form under Balance Forward Details.

If the check number is created by the Refunds form in Govern, it is displayed when the transaction is saved.

Cycle Code
This field displays the Cycle Code associated with the record (Table: VT_USR_ ARCYCLE).

It is now mandatory to create A/R Cycle Codes for Real Property and Personal Property tax billing. This is used for tax billing cycles and is linked to the A/R Class Code in GNA. You need to set up at least one Cycle Code, but you can create multiple codes. For example, you could have one cycle for municipal tax and a second for school tax.

Frozen IDs are now created for cycle billing. A new Frozen ID is assigned when you run the Posting to A/R batch process. This is called a Certified Record. It is displayed in the Govern History Panel with the Cycle Code. The first Certified Record is assigned Frozen ID -1, the second -2, the third is assigned -3, and so on if there are multiple cycle codes.

A new Tax Audit record is created for all the parcels included in the batch process. The Entry Code for these records is set to Original. The Frozen ID is updated and a new entry is listed in the History Panel. For further details, refer to the Govern Real Property Tax documentation.

Date
This field displays the entry date for the refund. By default, this is the current date. To change the date, click the calendar beside this field and select a new date.

Effective On
This field displays the date that the transaction becomes effective. To enter a date, click the calendar beside the field and select a new date.

Amount
This field displays the amount of the refund. It cannot be modified.

Interest
This field displays interest accumulated on the amount. It cannot be modified.

Total to Refund
this field displays the total amount to refund. It cannot be modified.

Class Code
This field is automatically populated with the A/R Class Code for the selected refund. The drop-down list contains all the A/R Class Codes that are defined with the Refund Transaction Type or with no specific transaction type. Select a different A/R Class Code from the drop-down list (Table: VT_ USR_AR_CLASS).

From Installment Number
Select the installment period for the refund: first, second, third, fourth installment or total (Table: VT_SY_ INSTALL).

Due Date
Click the calendar icon beside the Due Date field and select the date the refund is due, if applicable.

Discount Date
Click the calendar icon beside the Discount Date field and select the final date for a discount on the refund.

Comment

Justification Code
Select a Justification Code to explain the reason for the refund (Table: VT_USR_ARREASON).

Deposit Number
Depending on the options selected in GNA, deposit numbers can be automatically generated or user-defined.

Automatically generated deposit numbers are composed of one or two of the following fields: date, last deposit, and user ID. This number can be modified if you have the required security permissions.

If Deposit Management is activated, a drop-down list is added to the Deposit Information parameter. This is populated by the deposit numbers created in the Deposit Management form. See Deposit Management on page 203.

Do one of the following:

  • Enter a new deposit number required.
  • Select a deposit number from the drop-down list.

Notes
Enter any notes or comments applicable to the refund.

Payer Information

By default, the Payer information fields display the name of the taxpayer and a code that identifies the type of letter to be issued with the bill.

To modify the payer information:

  1. Click C beside the Payer information field to change the name. This displays the Search screen with the following options:
    By Name ID
    By Tax Payer Account Number
    By Name
    By Phone Number
    From NA_External
  2. Enter the required information on the search screen. Then select the applicable record.
  3. Select a code from the Letter Code field to identify the type of letter the payer receives, such as, duplicate payment, over payment or payment reversal (Table: VT_USR_LETER_C).
  4. Click Save.

 

A/R Inquiry for Refund

The record is displayed on the A/R Inquiry form when the transaction is complete.

The Amount and Payer Name fields under Cash Flow display further details when you hover the mouse over a specific transaction:

 

Related Topics

Accounts Receivable (A/R) Inquiry

Accounts Receivable (AR) – What’s New

 

 

101-ar-frm-028

 

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AR – Lockbox Form

Accounts Receivable (AR) – Lockbox Form

Overview

The Govern OpenForms Lockbox is used to facilitate the data entry of multiple payments:

  • Payments can be processed from a Lockbox file received from a Lockbox service or bank.
  • Entered manually.
  • Scanned and processed from an image file.

Documentation

To view this information as a pdf, click on the following link:
ARLockbox.pdf

For information on processing A/R Lockbox files, see A/R Lockbox Batch Processes

For information about configuring the A/R Lockbox, see Setting Up the A/R Lockbox

The A/R Lockbox is useful because payments received through a government office are cyclical. It

  • Speeds up data entry time.
  • Speeds up time to deposit payments in the organization’s account.
  • Reduces data entry stress during heavy payment periods.

The Govern OpenForms A/R Lockbox solution includes:

  • The A/R Lockbox User Form

Integrates Deposit Management A/R Lockbox Header and A/R Lockbox Details information

  • The A/R Lockbox Batch Process

Provides options for Validating a File, Loading a File, Processing Payments Directly from a File, Processing Payments from a Preloaded File.

 

Read More...

Accessing the A/R Lockbox

To access the A/R Lockbox:

  1. Launch Govern.
  2. Open a Profile that contains the A/R Lockbox form.
  3. Open the A/R Lockbox form.

Adding Lockbox Data Records

The Govern A/R Lockbox can be used for the following:

  • Creating new lockbox records.
  • Loading existing lockbox records.

Creating a New Lockbox Record

To create a new lockbox record:

  1. Launch Govern.
  2. Open a Profile that contains the A/R Lockbox form.
  3. Open the A/R Lockbox form.
  4. Select the Deposit Management tab.
  5. Do one of the following:
  • Click New to create a new deposit number.
  • Select an existing deposit number on the left.

Creating a New Deposit Number for Lockbox Entries

Deposit Management is mandatory for all A/R systems in Govern OpenForms.This includes the Lockbox. The transactions and entries for this application are managed and accessed through Deposit Numbers. These deposit numbers can be created automatically or manually.
If they are created manually, the user can enter a number in the Depsoit Number field or override the number that is automatically generated.
To create a new Deposit Number:

  1. Open the Lockbox form in Govern and select the Deposit Management tab.
  2. Do one of the following:
  3. If your setup includes manual creation of Deposit Numbers, you can override the number that is automatically created and displayed in the Deposit Number field.
    Enter a new deposit number in this field.
  4. If your setup includes automatic creation of Deposit Numbers, a deposit number is automatically created based on the configuration in Accounts Receivable General Parameters form in GNA.
    Enter text to identify the deposit in the Description text box.
    The user name and creation date are automatically entered.
  5. The transaction type is always Payments.
  6. Click Save.

The Summary information is entered through the batch process. This is describe in the following section.

Entering New Lockbox Detail Information

The Lockbox Detail information is associated with a barcode. The first step is to provide the barcode for this form. This can be entered manually or through a search.
To create a new Lockbox Detail record:

  1. Click New.
  2. Select By Barcode (A/R) in the Search window.
  3. Enter a barcode in the Barcode (A/R) field.
  4. Click the ellipsis button beside the Payer Name field and select click one of the following:
    Search to search the database for an existing name or payer account.
    New Name to create a new Name Account for the current record. This is created when you click Save.
    New Payer Name to create a new payer account. This must be created after you click Save.
  5. Enter the amount of the transaction in the Amount field.
  6. Enter a date in the Effective Date field. This is the date that the transaction becomes effective.Tip: To enter the current date, position your cursor in the field and click [Ctrl+T] on your keyboard.
  7. Overwrite the date in the Entry Date field if required. By default, this field displays the current date.
  8. Make a selection from the Payment Type drop-down list. Payment Types are saved in the VTSYSTEM Table: CCTYPE.
  9. Select the Installment; such as, first, second, third, fourth installment or total (Table: VTSYSTEM_INSTALL).

The following are selected as applicable under Transaction Status when the batch process is complete.

  • Load: The transaction is loaded to the database and saved to the tables AR_Lockbox_Detail and AR_Lockbox_Header.
  • Modified: The transaction was modified on the Lockbox user form after it was loaded to the Govern Accounts Receivable A/R tables.Note: Once the batch process is run on the file or on the database tables, the transactions cannot be modified or deleted.
  • Processed: The batch process was run on the transaction and it was saved to Govern Accounts Receivable A/R.
  • Process Preload file(s): Apply payment from Lockbox tables loaded previously in Lockbox table with the selected Batch number not processed from the combo

 

Cash Collection Payment Types (VTSYSTEM_CCTYPE)

The Cash Collection Payment Type options include the following:

American Express, Cash, Credit or Debit Card, Certified check Change, Check, Discover Card, Electronic Fund Transfer,
Master Card, Money Order, Other 1, 2, 3, 4, 5; Payment in Lieu of taxes, Visa, Web ACH, Web Credit Card, Web Debit Card, Web eCheck, Web HPG, Web iCart

 

 

101-ar-frm-036

 

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AR – Installation

Accounts Receivable Installation

Overview

The Govern OpenForms applications required for Accounts Receivable are installed through Govern Deploy EZ, See Deploy EZ.

 

 

101-ar-install

 

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AR OpenForms Reference

Accounts Receivable (A/R) OpenForms Reference

Overview

This information will be posted as it becomes available.

 

101-ar-ofr

 

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