AR – Module Map

Accounts Receivable (A/R) Module Product Map

Overview

General Forms & Features

General Business Rules, Processes, Forms and Features

 

Section Product Code/ Wiki Page Description Supporting Information Developer
General 101-ar Accounts Receivable Module Overview
101-ar-brules System Integrity and Business Rules System Registry
100-ach Centralized page for Automated Clearing House (ACH) 100-ach (dev)
100-pos Centralized page for Point-of-Sale Processing (POS) 100-pos (dev)
A/R Forms 101-ar-frm-001 AR Inquiry 101-ar-frm-001
101-ar-frm-003 AR Inquiry Notes with ACH Information
101-ar-frm-004 AR Inquiry ACH Information General ACH Processing
101-ar-frm-008
101-ar-fea-038
AR Inquiry Payment Plan
AR Allow Payment Less Than Payment Plan Feature
101-ar-frm-006 AR Deposit Management
101-ar-frm-020 AR Payment Data Entry
101-ar-frm-021 AR Data Entry – AR Transactions
101-ar-frm-022 AR Data Entry – Abatements and Exemptions
101-ar-frm-023 AR Data Entry – Adjustments
101-ar-frm-024 AR Data Entry – Interest, Penalties, Fees and Charges
101-ar-frm-025 AR Data Entry – Refunds
101-ar-frm-026 AR Data Entry – Payment Reversals
101-ar-frm-027 AR Data Entry – Payment Transfer
101-ar-frm-028 AR Data Entry – Refund Reversals
A/R Features 101-ar-fea-002 Using Protest Flags
101-ar-fea-003 Receipting
101-ar-fea-004
101-std-fea-004
Dynamic e-search – Standards A/R
Dynamic e-search – Standards
101-ar-fea-010 Accounts Receivable Interest & Penalty Methods A/R Parameters
101-ar-fea-005 Overpayments (OCR & OCH processing)
101-ar-fea-006 ACH Processing General ACH Processing
101-ar-fea-010 A/R Credited Interest on Refund
101-ar-fea-011 A/R Class Code Included in Balance Forward 101-ar-fea-011
101-ar-fea-020 Group Adjustments
101-ar-fea-025 BT – Period Validation for AR Deposit in CC Payment Data Entry
101-ar-fea-026 A/R Search to Load Feature
101-ar-fea-027 Change Payer Name in A/R Inquiry
101-ar-fea-028 AR Inquiry – Payment Transfer
ACH 201-ar-fea-006 ACH Processing eGovern
101-ar-fea-016 ACH Processing Govern Payment Plan (option) Roadmap 101-ar-fea-016
101-ar-fea-017 ACH Processing Credit Filing
ACH egov 201-ar-fea-017 ACH Processing eGovern Credit Filing (ST Remittance)
101-ar-fea-007 Allow Interest and Fees as of date
101-ar-fea-008 Allow Payment Plan Processing
101-ar-fea-009 Security by Property Area Fields Roadmap (DEV) 101-ar-fea-009
Custom Control Payer name 101-ar-fea-021 Payer name Custom Control (New) 101-ar-fea-021-ofr (DEV) 101-ar-fea-021
(QC) 101-ar-fea-021
Action Button Control 101-ar-fea-022 Create A/R for MB, ST, RE, PP, etc. 101-ar-fea-022-ofr
101-ar-fea-023 A/R Method Waiver for Min/Max SRT Filings
101-ar-fea-024 AR Payment Action Button 101-ar-fea-024-ofr
Cash Collection 101-cc-frm-001 Cash Collection Data Entry CC wiki Map (DEV) 101-cc-frm-001

 

Batch Process (bp)

Accounts Receivable Batch Processing

Status Wiki Page / Code Batch Process Name Batch Process Supporting
Information
GFW Batch Process
Batch Processes 101-ar-bp-001 AR Apply Pending Credits ar_applypencr mnu_apply_cr
101-ar-bp-002 AR Set Warning Flag on Delinquent ar_setwarning mnu_set_w_flag
101-ar-bp-003 AR Apply Penalty on Delinquent ar_apppendelinq mnu_ar_interest
101-ar-bp-004 AR Generate Delinquent Charges ar_gendelinqchg mnu_ar_charge
101-ar-bp-005 AR Apply Deposits ar_appdeposits
101-ar-bp-006 AR Compute Balance As Of a Date ar_compbaldue mnu_late_charge
101-ar-bp-007 AR Extract As Of Date A/R Detail Table ar_extrasofdate mnu_extract_ar
101-ar-bp-008 AR Generate Refunds ar_genrefunds Missing batch process mnu_gen_rf
101-ar-bp-009 AR Generate Over and Short ar_genovershort mnu_bal_adj
101-ar-bp-010 AR Transfer to History ar_tranartohist mnu_ar_hist
101-ar-bp-011 AR Re-Initialize A/R Tables ar_reinittables mnu_ar_init_tab
101-ar-bp-012 AR Period Closing ar_perclosing mnu_ar_p_close
101-ar-bp-013 AR Transfer Credits from One Year to Another ar_transcrd mnu_ar_credit
101-ar-bp-100 AR Posting – Combined Posting of all type Roadmap (14487)
101-ar-bp-020 AR Posting – Payments
AR Posting – Cash Collection (CC or)
ar_postcashcol mnu_ar_cc
101-ar-bp-021 AR Posting – AR Transaction Not available
101-ar-bp-022 AR Posting – Abatements and Exemptions Not available
101-ar-bp-023 AR Posting – Adjustments ar_postadjust mnu_ar_adj
101-ar-bp-024 AR Posting – Interest, Penalties, Fees and Charges Not available
101-ar-bp-025 AR Posting – Refunds ar_postrefunds mnu_ar_refund
101-ar-bp-026 AR Posting – Payment Reversals ar_postpayrev mnu_ar_rev
101-ar-bp-027 AR Posting – Payment Transfers ar_postpaytrf
101-ar-bp-030 AR Posting – Postdated Payments ar_postdatedpmt mnu_ar_pdt
101-ar-bp-031 AR Posting – Deposits ar_postdeposit mnu_ar_deposit
eGov 201-ar-bp-033 AR eReipting (e-Gov System) ar_ereceipting
eGov 201-ar-bp-034 AR eBilling (eGov System) ar_ebilling
101-ar-bp-035 AR Create AR Levy Close File? ar_levyclose
101-ar-bp-036
101-ar-frm-036
AR Lock Box Batch Process Posting
AR Lock Box Maintenance Form
ar_lockbox 101-frm-036-config
Lockbox Layout to distribute 6.0/61
Change Assessment
101-ar-bp-038 AR Generate Check Refund Numbers ar_gencheck
DC 101-ar-bp-039 AR Transfer Delinquency GA 1609 Batch process to transfer delinquant accounts to Delinquency
Other 101-ar-bp-040 AR Generate GL Account gl_tranacc_updt General Ledger Account Update
101-ar-bp-041 AR Generate Payment Reversals for a Batch ar_gen_reversal GA 1609 Batch process to create payment reversals for a posted batch of payments
ACH 101-ar-bp-060 AR ACH Pre-notification File ar_ach_prenote GA1609
101-ar-bp-061 AR ACH Prepare Data for ACH File Balance Due ar_ach_bal GA1609
101-ar-bp-062 AR ACH Generate ACH File ar_ach_file GA1609 Changed from 037 to 060 AR ACH File Process
101-ar-bp-063 AR ACH Post Dated Payment Plan Roadmap Changed from 039 to 063
101-ar-bp-064 AR ACH Update Payment Plan Status version 6.0 only
eGov 201-ar-bp-065 AR ACH Process for Web Payments Validate if any changes
Tax billing 101-tx-bp-040 Tax TSO Registration tx_tso_registr
101-tx-bp-041 Tax TSO Bill Request tx_tso_billreq
101-tx-bp-042 Tax TSO Generate Tax Amount tx_tso_amount
101-tx-bp-043 Tax TSO Batch Payment Generation tx_tso_pmtgen
101-ar-bp-080 AR Batch Deletion of Payments ar_delpayments mnu_ar_pmt_del
101-ar-bp-081 AR Batch Deletion of Refunds ar_delrefunds mnu_ar_rf_del
101-ar-bp-082 AR Batch Deletion of A/R Transactions ar_deltrans mnu_ar_tran_del
Bankruptcy Bankruptcy
101-br-bp-050 AR Bankruptcy Posting bk_postbkruptcy
101-br-bp-051 AR Bankruptcy Delinquent Posting bk_postdelinq
General Ledger 101-ar-bp-040 AR GL Account gl_tranacc_updt
Parameters 103-ar-bp-105 Copy AR CLass Code Batch Process ar_copy_to_year

Reports (rpt)

Accounts Receivable Standard Reports

Status Wiki Page Batch Process Name Report Process Name Supporting Information Description
Edits & Balancing 101-ar-rpt-001 A/R report
101-ar-rpt-002
101-ar-rpt-003
101-ar-rpt-004 Cash Balancing Report cashbal.rpt under construction Version 6.0 and 6.1
ACH Processing 101-ar-rpt-060 ACH Edit List (Encryption Method Backward Compatible) ach_list Roadmap This reports displays ACH information.
101-ar-rpt-061
101-gl-rpt-001 AR Distribution General Ledger auxialgl.rpt

 

Business Rules

Status Wiki Page Name Document Type Notes
101-ar-ref-TransactionRules AR Transaction Rules (table) The Golden rules of AR Transactions
101-ar-ref-TransactionType AR Transaction Type System Table (table)
101-ar-ref-GLAccountingRules AR to GL Account Business Rules (rules)(schema)
101-ar-brules-validation AR Object Error Reporting
101-ar-brules-payment Payment Application Priorities
101-ar-ref-ErrorCodes AR Posting Error Table

Application Parameters

See GNA map for more information

Status Wiki Page Name Notes
103-ar-parm-General General AR Parameters
103-ar-parm-Deposit Deposit Management Parameters
103-ar-parm-Priorities Sub-System Payment Application Priorities
103-ar-parm-ARClasscode A/R Class Codes
103-ar-parm-GLAccounts A/R GL Account
103-ar-parm-CC Cash Collection Parameters
103-ar-parm-ACH ACH Parameters
103-ar-parm-Tables System and Validation Tables
103-ar-parm-Escrow Escrow Paramters
103-ar-parm-CopyYear Copy AR Class Code to Year
103-ar-parm-Calendar A/R Parameters Calendar

 

101-ar-map

 

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MB Product Map

Miscellaneous Billing (MB) Product Map

Version 6.x

Overview

The goal of the Product Map is to provide links to existing Miscellaneous Billing documentation.
This information is grouped around the Form Functionality or other stand-alone OpenForms Component ( Batch Process, Report, View, etc.).

Product Map

The following lists the product code documentations grouped by forms or by type.

 

Read More...

 

Section Status Product
Code/Page
Description Process Name Supporting Info Quality Control Developer Technical Information
General 101-mb
101-mb-system
Miscellaneous Billing Module Master
Master System Architecture and Configuration Requisites
What’s New Configuration
Impact List
Visio MB Database Diagram
101-mb Developer Specs & Questions
101-mb-config Miscellaneous Billing Administrative Configuration and Setup
101-mb-ofr OpenForms (OFR) System Configuration 101-mb-ofr 101-mb-ofr
101-mb-brules MB Business Rules 101-mb-rules 101-mb-rules
A/R Business Rules 101-ar-brules Accounts Receivable Business Rules and References

Transaction Types

Transaction Rules
A/R Object Errors G/L Transaction Rules

Standard Features
Features 101-mb-fea-004 Standard Dynamic Search Queries MB Group Std Features 101-std-fea-004 101-mb-fea-004 101-mb-fea-004
201-mb-fea-005 Online Payment of Miscellaneous Billing
101-std-fea-024 Standard Controller used for Link to Name and Link to Parcel How to setup 101-std-fea-024-ofr 101-std-fea-024
101-ar-fea-022 Standard AR Controller – Action Button – Create A/R How to setup 101-ar-fea-022-ofr 101-ar-fea-022
Miscellaneous Billing – Features
101-mb-fea-010 Sales Tax Computation
101-mb-fea-011 Misc. Billing Tax Lien Feature Feature not available. See Roadmap 101-mb-fea-011
Miscellaneous Billing – User Forms
Misc. Billing 101-mb-frm-001 Account Maintenance 101-mb-frm-001 101-mb-frm-001
101-mb-frm-002 Invoices (Unposted and Posted) 101-mb-frm-002 101-mb-frm-002
101-mb-frm-003 Recurring Invoices 101-mb-frm-0http://product-qc.govern.harrisgovern.com/101-mb-frm-00203 101-mb-frm-003
Recurring Invoices History Deprecated
Miscellaneous Billing – Administrative Parameters check–> GNA wiki Map
Parameters 103-mb-parm-General Misc. Billing General Parameters 103-mb-parm-General 103-mb-parm-General
103-mb-parm-Category Misc. Billing Parameter Category 103-mb-parm-Category 103-mb-parm-Category
103-mb-parm-Item Misc. Billing Parameter Items SY Registry USR Registry
A/R Parm A/R Deposit
103-mb-parm-Item 103-mb-parm-Item
103-mb-parm-Recurring Misc. Billing Recurring Batch Code 103-mb-parm-Recurring 103-mb-parm-Recurring
103-mb-parm-Template Misc. Billing Templates for Land Management Feature not available. See Roadmap 103-mb-parm-Template 103-mb-parm-Template
103-mb-bp-005 Misc. Billing Copy to Year (see batch process) check–> 103-mb-copytoyear 103-mb-copytoyear
103-mb-bp-006 Misc. Billing Initialize Next Year (see batch process)
Miscellaneous Billing – Batch Processing Batch Processing
Batch Processes 101-mb-bp-001 Misc. Billing Posting to A/R (See also Features) MB_Post_AR 101-mb-bp-001 101-mb-bp-001
101-mb-bp-002 Misc. Billing Recurring Entry Posting MB_Post_Rec 101-mb-bp-002 101-mb-bp-002
101-mb-bp-003 Misc. Billing Lien Transfer MB_Post_Lien Feature not available. See Roadmap 101-mb-bp-003 101-mb-bp-003
101-mb-bp-004 Misc. Billing Compute (Recompute sales tax) MB_Compute 101-mb-bp-004 101-mb-bp-004
103-mb-bp-005 Misc. Billing Copy to Year (GNA) MB_CopyToYear 101-mb-bp-005 101-mb-rpt-005
103-mb-bp-006 Misc. Billing Initialize Data to the new year (GNA) MB_init_next_yr
Miscellaneous Billing – Standard Reports Reporting
Standard Reports 101-mb-rpt-001 Recurring Entry List mbrecurring.rpt Feature not available. See Roadmap 101-mb-rpt-001 101-mb-rpt-001
101-mb-rpt-002 Batch Posting Report standard report Use standard batch audit report 101-mb-rpt-002 101-mb-rpt-002
101-mb-rpt-003 Invoices mbinvoice.rpt
Miscellaneous Billing – OpenForms Standard STD Map
103-UT-005 Database Integration (System Tables, Corr. Scripts…)
103-UT-007 / 103-UT-008 EMT (Import / Export ) Utilities
103-UT-010 Database Extract Tool Utility
101-std-fea-027 Online wiki help for GNA Parameters
Miscellaneous Billing – System Options
202 mMobile Mobile Table Resources Feature not available. See Roadmap System Options (202) Tech

 

Related Topics

101-mb-bp-001

 

 

101-mb-map

 

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103-all-GNA-map

Govern New Administrator (GNA) System Product Map

The product structure is broken down by System Resources, Application modules, Options and 3rd Third Party setup and configuration functions, tools and utilities.

System Resources

Setup and configuration of standard resources, functions, tool and utilities. Categorized by type, based on their menu hierarchy (ED=Editors, SY=System, UT=Utilities, UI=User Interface). The Section # corresponds to GNA’s full pdf manual section.

Section
#
Product Code
Link
Product Description Code
Type
Code
Name
Additional Information Quality Control

Editors

1.2 103-ED-001 Profile Editor ED Editors
1.5 103-ED-002 Field Mask Editor (Global mask)
(previously called Global Mask Validation Editor)
ED Editors
1.4 103-ED-003 Constant Value Editor ED Editors 103-ed-003-TEST 103-ed-003-TEST
1.4 103-ED-004 SQL Query Editor ED Editors 103-ed-004-TEST 103-ed-004-TEST
1.4 103-ED-005 Formula Editor (Discontinued in 6.?) ED Editors
1.4 103-ED-006 Logical Expression Block Editor (Discontinued in 6.1?) ED Editors
1.3 103-ED-007 External Command Editor ED Editors
1.5 103-ED-008 Number Format Editor ED Editors
1.5 103-ED-009 System Validation Table Editor ED Editors
1.5 103-ED-010 User Validation Table Editor ED Editors
1.5 103-ED-011 Data Mapping Editor ED Editors
1.5 103-ED-012 Resource File Editor ED Editors
1.3 103-ED-013 Batch Process Definition Editor ED Editors
1.3 103-ED-014 Dynamic Search Objects ED Editors
1.3 103-ED-015 Dynamic Search Styles ED Editors
1.3 103-ED-016 Dynamic Search Groups ED Editors
103-ED-017 Expression Editor ED Editors 103-ED-017 103-ED-017
103-ED-018 Shared Expression Editor ED Editors (Dev) 103-ED-018 (QC) 103-ED-018
101-std-fea-037 Text Style Editor ED Editors
103-ED-019 Email Template Editors ED Editors
103-ED-020 Mobile Configuration Editor ED Editors 103-UT-006 103-ED-020
103-ED-021 Message Template Editor ED Editors
103-ED-022 Quick Search Index Group Editor ED Editors 103-ED-022
103-ED-023 Bill Messages Editor ED Editors 103-ED-023
103-ED-024 Generic Import Editor (NEW!) ED Editors
103-ED-025 Marshall & Swift (M&S) Valuation Setting Editor (NEW!) ED Editors

System

1.2 103-SY-001 General Settings (SY REGISTRY) SY System
1.2 103-SY-002 General Connection SY System
1.2 103-SY-003 Department Maintenance SY System
1.2 103-SY-004 User Maintenance SY System
1.2 103-SY-005 Name & Address Group Security Grid SY System
1.3 103-SY-006 Report Editor SY System
1.3 103-SY-007 Report Editor Criteria SY System
103-SY-008 User Settings (USER REGISTRY) SY System tbd

Utilities

1.2 103-UT-001 Active Directory Integration Tool UT Utilities
1.6 103-UT-002 Connection Key Management UT Utilities
1.5 103-UT-004 Country Correction in NA_NAMES table UT Utilities
1.6 103-UT-005 Database Verification UT Utilities
1.6 103-UT-006 Initialize Mobile Database UT Utilities
1.6 103-UT-007 Export Data to File UT Utilities
1.6 103-UT-008 Import Data from File UT Utilities
1.1 103-UT-009 Diagnostic Configuration and Trace UT Utilities
103-UT-010 Database Extraction Tool UT Utilities (new)

Conversion

103-ma-cvt-001 Mass Appraisal Parameters
103-ma-cvt-002 Mass Appraisal Tables
103-std-cvt-003 Standard Formula to Expression
103-wm-cvt-001 Workflow Conversion Roadmap (22166)
General
103-GN-001 Field Exclusion (for Roll Forward and Copy to next year

User Interface

1.1 103-UI-ALL User Interface UI Windows
1.1 103-UI-003 Cascade UI Windows
1.1 103-UI-004 Tile Horizontally UI Windows
1.1 103-UI-005 Tile Vertically UI Windows
1.1 103-UI-006 Layout (Std. or Tabbed) UI Windows
103-UI-010 GNA About Box (see roadmap) UI
103-UI-011 GNA Help UI

System Registry

The following parameters are used to configure
Click here to access System Registry Parameters
Accounts Receivable
Miscellaneous Billing

Application Configuration

Standard
Page Link Accounts Receivable Test Plan
103-std-parm-RollFwdExcl 001 Roll Forward Exclusions

Accounts Receivable & Cash Collection

Page Link Accounts Receivable Test Plan
103-ar-parm-General 001 General Parameters
103-ar-parm-Deposit 012 Batch Deposits setup
103-ar-parm-Class 002 Class Codes
103-ar-parm-CC 003 Cash Collection Parameters
103-ar-parm-Priorities 004 Sub-System Priorities
103-ar-parm-ACH 005 ACH Accounts Parameters
103-ar-parm-GL 006 General Ledger Transactions Parameters
103-ar-parm-GLDistr 007 General Ledger Distribution Parameters
103-ar-parm-Trans 008 A/R Transaction Parameters
103-ar-parm-CopyYear 009 Copy to Next Year
103-ar-parm-SubsysPriorities 010 A/R Sub-System Priorities
103-ar-parm-DepositTypes 011 A/R Deposit Types
103-ar-table-cctype CC Type System Table
103-ar-parm-Escrow Escrow Maintenance
103-ar-parm-Calendar 012 AR Calendar

Business Tax (Self Reported Tax)

 

Link Business Tax (ST) + (PM)
103-st-parm-General 001 General Parameters
103-st-parm-CopyYear 002 Copy to Year
103-st-parm-Category 003 Categories
103-st-parm-FormSetup 004 Categories Form Setup
103-st-parm-Periods 005 Periods

Miscellaneous Billing (mb)

 

Link Misc. Billing (mb)
103-mb-parm-General 001 General Parameters
103-mb-parm-Category 002 Categories
103-mb-parm-Item 003 Items
103-mb-parm-Recurring 004 Recurring Entries
103-mb-parm-Templates 005 Misc. Billing Templates
103-mb-parm-CopyYear 006 Copy parameters

Real Property Tax

Page Link Real Property Tax Billing
103-re-parm-General 001 General Parameters
103-re-parm-Levy 002 Levy Codes
103-re-parm-Exemption 003 Exemption Codes
103-re-parm-LevyGroup 004 Levy Groups
103-re-parm-ExemptionGroup 005 Exemption Groups
103-re-parm-Swiss 006 Swiss Code
103-re-parm-Average 007 Averaging Assessment Values
103-re-parm-CapLevy 008 Cap Levy Group

Personal Property Tax

Link Personal Property
103-pp-parm-General 001 General Parameters
103-pp-parm-Levy 002 Levy Codes
103-pp-parm-Exemption 003 Exemption Codes
103-pp-parm-LevyGroup 004 Levy Groups
103-pp-parm-ExemptionGroup 005 Exemption Groups
103-pp-parm-Depreciation 006 Depreciation Tables
103-pp-parm-Category 007 Categories and Items …………
103-pp-parm-Adjustment 008 Adjustments
103-pp-parm-CopyToYear 009 Copy Parameters to a New Year

 

Utility Billing

 

Link Utility Billing
001 General Parameters
002
003
004
005

 

Mass Appraisal

see MA Module Product Map for more information.

Status Page Name Notes Test Plan
103-ma-parm-General 001 GENERAL PARAMETERS
103-ma-parm-General-1 001 General Parameters – Page 1
103-ma-parm-General-2 001 General Parameters – Page 2
103-ma-parm-General-3 001 General Parameters – Page 3
103-ma-parm-General-4 001 General Parameters – Page 4
103-ma-parm-General-5 001 General Parameters – Page 5
[roadmap] 103-ma-parm-General-6 001 General Parameters – Page 6 Marshall & Swift See Roadmap
[to be verified] 103-ma-parm-Appraisers 002 MA APPRAISERS See Roadmap
MA TABLES
103-ma-parm-Tables MA TABLES (Master)
103-ma-parm-Tables-Resequence Table Resequence
103-ma-parm-Shared-Columns Allow Table Sequences to use the same column by model
MA TABLES SINGLE ENTRY
103-ma-parmTables-Single MA Tables – Single Entry (Master)
MA Tables Single – Category ALL
103-ma-tables-nbhd All – Neighborhood
103-ma-parm-Tables-Rounding All – Rounding
103-ma-tables-multdist All – Correlated Values
MA Tables Single – Category LAND
103-ma-parm-landuse Land – Use
103-ma-parm-landschd Land – Schedule
103-ma-parm-plotuse Land – Plot Use Discontinued See Benoit for more information
MA TABLES Single – Category MRA
103-ma-parm-Tables-MRA MRA – Model
MA TABLES Single – Category INCOME
103-ma-parm-income Income – Categories
103-ma-parm-add Income – Added Items
103-ma-parm-incqua Income – Quality Adjustments
103-ma-parm-incadj Income – Overall Adjustments
103-ma-parm-incmodel Income – Model
MA TABLES Single – Miscellaneous Structures Roadmap
103-ma-parm-miscuse Misc. – Miscellaneous Use Codes
103-ma-parm-miscgrad Misc. – Grade
103-ma-parm-misccond Misc. – Condition
103-ma-parm-miscadjt Misc. – Adjustment
103-ma-parm-Tables-BSE 005 Tables – Building Structural Elements
103-ma-parm-Tables-Depreciation 006 Tables – Depreciation
103-ma-parm-Tables-IncExpense 007 Tables – Income Expenses
103-ma-parm-Tables-IncRental 008 Tables – Income Rental Details
103-ma-parm-Tables-LandAdjust 009 Tables – Land Adjustments
103-ma-parm-Tables-MRA 010 Tables – MRA
103-ma-parm-Tables-COMPS 012 Tables – Comparable Sales Elements
103-ma-parm-Tables-Sites 013 Tables – Sites
103-ma-parm-Shared-Lkgroup 014 Tables – Shared Lookupgroup Developer Page 103-ma-parm-Shared-Lkgroup-Test (QC)
103-ma-parm-Shared-Lkgroup-Set 015 Tables – Shared Loookup Group Set Developer Page 103-ma-parm-Shared-LkGroup-Set (QC)
103-ma-parm-ComputeEntity Compute System Entity Configuration
103-ma-parm-Templates-BSE 050 BSE Templates
USER VALIDATION TABLES
103-ma-tables-permadjreason Permanent Adjustment Reasons

Mass Appraisal Tables by Element Type

Status Page Table Element Type Description Developer Information QC /Test Plan
103-ma-parm-Table-Header Header The header type is used to group different elements under a header.
Can be collapsed when not needed
103-ma-parm-Table-Feature Feature The feature is not impact the value calculation but can be used as a
lookup in an element that contributes to value
103-ma-parm-Table-AreaSizeAdj Area Size Adjustment Used to adjust an area for instance when irregular shapes
103-ma-parm-Table-AreaOverride Area Size Override Used to input an area size or override an existing one
103-ma-parm-Table-RateAdj Rate Adjustment Adjust the rate
103-ma-parm-Table-QPoints Quality Points Adjust the rate (add, subtract or multiply) the rate.
Often used in Matrix or Linked Tables
103-ma-parm-Table-CamaAdj Cama Adjustment
103-ma-parm-Table-Depreciation Depreciation Adjustments
103-ma-parm-Table-DepOverride Depreciation Overrides
103-ma-parm-Table-GlobalAdj Global Adjustments
103-ma-parm-Table-OverallAdj Overall Adjustments

 

Workflow Management

See Product Workflow Product Map

SYSTEM OPTIONS / 3rd PARTY

Options

  • e-Government (201)
  • Mobile (202)
  • GIS Integration (203)

 

Link GIS Configuration (System 203)
103-gis-parm-General 001 General GIS Parameters
103-gis-parm-Tooltip 002 GIS Tool Tip
103-gis-bp-Synchronize 003 GIS Synchronize Batch Process
see also [to be verified]
103-ED-011 See Also Data Mapping

 

 

103-all-GNA-map

 

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101-wm-map

Workflow Management Product Map

Version 6.1.1706

Product Codes

Workflow Management product codes and business rules.

General Information & Business Rules

Section Product Code Description Supporting Info Other
General Overview
Specifications &
Business Rules
101-wm
101-wm-system
101-wm-brules
101-ar-brules
Workflow Management Overview
WM System Architecture and Configuration
WM Specifications and Business Rules
AR Business Rules
Impact List / Visio DB Diagram
Accounts receivable Types Rules
A/R Object Errors General Ledger
G/L Accounting
Developer Specs & Questions
Installation & Setup 101-wm-install
101-wm-config
101-wm-ofr
100-sy-registry-wm
101-wm-ui-ress
Module Installation Information
Administrative Configuration and Setup
OpenForms Setup (OFR)
System and User Registry for Workflow Management
User Interface Messaging Resources (warning and errors)
Workflow Start from Scratch
Workflow Install Queries
Workflow Fee Computation
All Step and Activity Actions
System Standards
(OFR)
101-wm-fea-004 Dynamic Search Queries and Treeview
Profile Queries / View Link Queries / Views
101-wm-ofr-DynamicSearch (system)
101-wm-ofr-SystemQueries
101-wm-impact (internal)

Forms & Features

Forms Product Code Description Supporting Info Release
Form Overview 101-wm-frm-000 Workflow Management General Form Form Controller & Custom Control used to setup workflow forms.
See 101-wm-ofr for setup
Workflow Form 101-wm-frm-001 – Workflow General Contains the Workflow IDs and General Information common to all workflow setups
101-wm-frm-002 – Workflow Additional Types Available only if Kind and Category allow additional types
101-wm-frm-003 – Workflow Activities Step and Activity Actions
101-wm-frm-004 – Workflow Name Links The name links (Applicants, owners, etc.) are defined in the user table wmNAME.
101-wm-frm-005 – Other Links The workflow links (Other properties, sub-systems, other workflow….)
Standard Forms 101-wm-frm-006 Inspectors Setup of Inspectors
101-wm-frm-007 Inspections Workflow inspections.
For Inspection definition, see 103-wm-parm-304, for form setup see 101-wm-frm-007-ofr
Optional 101-std-frm-001
101-std-frm-008
– Multimedia (optional)
– GIS (optional)
Generic Multimedia Form that can be added to the Workflow Form
Generic GIS Form that can be added to the Workflow From
Standard Features 101-std-fea-019 Workload Manager Standard Workload Manager
101-std-frm-010 Multimedia Document Queue
Form Design
Form Controls
(optional)
101-ar-fea-xxx
101-cc-fea-xxx
101-std-fea-042
101-std-fea-xxx
101-std-fea-xxx
101-wm-fea-007
Action Button – Create AR
Action Button – Payment
Action Button – User Registry
Action Button – Administrator Login
Action Button – Send Emails
Action Button – Reschedule Inspections
Action button (Manual) or Automatic (On Save) feature to create AR Summary
Action button to call the Cash Collection Form to enter a payment
Action button to access the User Registry Options for wm
Action button to allow Administrator Login
Action button to send emails using the template
Action button to reschedule inspections
Search & Navigation
Search & Navigation 101-wm-fea-004 Dynamic e-Search for Workflow Search & Navigation
For technical details: 101-wm-ofr-DynamicSearch
and 101-wm-ofr-System Queries
Features
Workflow Features 101-wm-f03-user
101-wm-f04-multimedia
101-wm-f05-emails
101-wm-f06-fees
101-wm-f07-inspections
101-wm-f08-links
User Interface
Multimedia
Email Communication
Fee Computation and AR
Inspections
Workflow Links
Standard Features 101-std-fea-019 Workload Manager
Email Notification Email Communication Email Template Editor 103-ed-017
Other Features
Property Control 101-pc-frm-006 Split Merge (Roadmap)
A/R Feature ACH Processing (Roadmap)
System Options 101-wm-f201-egov eGovern (Optional) OpenForms 6.1. eGovernment Portal is not available (Roadmap)
101-wm-f202-mobile Mobile (Optional) OpenForms 6.1 Mobile Functionalities (To be verified)
OpenForms Reference
OpenForms Reference
(ofr)
Forms & Queries Inspections and Inspector form
can be imported.
The other forms are not distributed as part of the Standard OpenForms Reference forms.xml
as the form models are created dynamically.

Configuration Parameters

Product Code Administrative Functions Additional Information Release Availability
WORKFLOW MANAGEMENT
103-wm-parm-101 General Parameters (sy_registry) 6.1.1703
103-wm-parm-104 General eGovern (201) Parameters Roadmap
103-wm-parm-200 Kind & Categories GNA Menu 6.1.1703
103-wm-parm-201 Tab – Workflow Kind
103-wm-parm-202 Tab – Workflow Category
103-wm-parm-501 Tab – Workflow Category FEES
103-wm-parm-300 Department Parameters GNA Menu 6.1.1703
103-wm-parm-301 Tab – General
103-wm-parm-302 Tab – Activities See Workflow Actions setup
103-wm-parm-303 Tab – Types
103-wm-parm-315 Tab – Types STEPS
103-wm-parm-304 Tab- Inspection
103-wm-parm-313 Tab- Department Calendar
103-wm-parm-310 Inspectors Standard Govern Form 101-wm-frm-006
103-wm-parm-400 Link Types Editor GNA Menu
103-wm-parm-504 Organization Calendar GNA Menu
STANDARD FEATURES
103-ed-017 Email Template Editor
Multimedia Scanning Queue

 

Batch Process

Section Product Code Description Supporting Info Additional Information
Batch Process 101-wm-bp-010 Generate Workflows. Can be set up as an activity action to create workflow records
for a dataset

Reports

Section Product Code Description Supporting Info Additional Information
GNA Parameters 103-wm-rpt-101 This report provides the configuration of steps and activities,
It can be printed by department, kind, category and type.
Under development. Scheduled for 6.1.1703
New
101-wm-rpt-001 Workflow – Step & Activities Same as 103-wm-rpt-001 (because of definition)
101-wm-rpt-002 Workflow – Matrix
Workflow Listing Reports
Govern Reports 101-wm-rpt-003
101-wm-rpt-004
101-wm-rpt-005
101-wm-rpt-006
101-wm-rpt-007
101-wm-rpt-008
101-wm-rpt-009
Workflow Listing Report (wm-rpt-003)
Permit List Report
Certificate List Report
Offense List Report
Application List Report – Expired
Permit List Report – Expired
Certificate List Report – Expired
wmlist The following reports were merged into a single report.
Only the criteria parameters are different in each Report Definition.
101-wm-rpt-010 Sample Application Form (wm-rpt-010) New
101-wm-rpt-011 Cash Balancing Report (wm-rpt-011)
101-wm-rpt-012 Allowance and Restriction Report Roadmap
101-wm-rpt-013 Workflow Permit Poster (wm-rpt-013)
101-wm-rpt-014 Inspection List Report (wm-rpt-014) Roadmap
101-wm-rpt-015 Renewal Letter (wm-rpt-015)
101-wm-rpt-016 *Notice of Violation Letter (wm-rpt-016) Roadmap
101-wm-rpt-017 Hearing Schedule Roadmap
101-wm-rpt-018 Workflow Process Audit
Dashboard 101-wm-rpt-100 Workflow Dashboard Report (wm-rpt-100) wmdashpm Land Management Dashboard

NFRs

Section Product Code Description Supporting Info Additional Information
STD – Standard Features 101-std-fea-010 Audit and Roll Forward Not available – workflow is not year base to verify
101-std-fea-xxx Hibernation
101-std-fea-xxx History Panel
GNA – Utilities 103-gna Database Extraction Tool
EMT Import/Export of WM
GNA – Application Parameters 103-wm-parm Copy Parameters to

Unavailable and Deprecated Features

The following features listed here are classified by:

  • Roadmap – Items or Features not currently available, listed on the product backlog but not scheduled
  • Deprecated – Items or Features no longer supported
  • Obsolete – Items or Features no longer pertinent or required in the new system architecture
Section Product Code Description Additional Information
Roadmap 101-ar-fea- Switch to Voluntary Payment The following features are set as roadmap features. Please review with R&D.
103-mb-parm-802
103-ub-parm-803
Miscellaneous Billing Templates
Utility Billing Service Charges Fees
201-egov e-Permits & Licenses
101-wm-frm-505 Fee Simulator
Deprecated GL transactions External Accounts Receivable System Workflow Management uses the standard AR functionalities for Fees and Invoices
GL Transaction for external AR systems deprecated
Obsolete 103-wm-parm-309 Activity Security Replaced by Form Security

Parameters

Section Product Code Description Additional Information
103-wm-parm-305 Definition of Inspection Codes To verify. Merged with department inspections
103-wm-parm-306 Definition of Work Codes To verify
103-wm-parm-307 Contact Group Names Parameters
103-wm-parm-308 eGovernment Parameters – By Department
103-wm-parm-311 Conditions
103-wm-parm-312 Events
103-wm-parm-314 Department Hearing Calendar & Schedule To verify
103-wm-parm-601 Violations (Code Type and Remedies)
103-wm-parm-701 Zoning (Allowances & Restrictions)
103-wm-parm-702 Restrictions and Dimensions

Activity Actions List

 

 

101-wm-map

 

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Govern Product Catalog

The Govern Product Catalog

The Govern OpenForms Product Suite is a state-of-the art suite of applications designed for state, provincial, and local governments.
Govern applications and modules are built upon a centralized database. This promotes inter-departmental communication and offers management the visibility they need to lead while maintaining appropriate security access rights.
Designed with growth and individuality in mind, the Govern Software adapts to the customer’s business processes and supports their specific needs, and not the other way around.
The main application suite consists of the following:

NOTE: The following information is displayed with arrows that expand and collapse the associated information. Click the arrow to selectively display or hide the relevant information. If you would like to display all content on the page, click “Show All“. Click “Hide All” to collapse the information.

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Requirements

General Requirements

Govern Product Suite System Requirements document lists the recommended requirements for all applications in the Govern Product Suite. See System Requirements.

 

Technical Installation

This section is intended for Technical Service personnel to cover and review the best practices and the steps required when starting a new customer installation.
To find out what database to use, what are the best practices, etc, please click on the Installation page.

Applications

Deploy EZ

Govern Deploy EZ is used for creating and updating your Govern deployments. With Deploy EZ, you can manage all your deployments from one application and one central location. Click for Details.

 

Govern

Govern is the user data entry application in the Govern OpenForms Product Suite.
It is used for creating and maintaining records for all the Govern Standard Features and modules: CAMA Mass Appraisal, Tax, Property Control, Name and Address, Accounts Receivable, and so on. Click for Details.

 

Security Manager (SM)

The Security Manager (SM) is used for defining security for all applications in the suite. Security can be defined at multiple levels, from the application to the individual menu items, or from the Profile to the form. Further granularity can be obtained through the OpenForms Designer (OFD) for the entity, the group box, or right down to each field on the entity. All security changes are then synchronized with the Govern application. Click for Details.

 

Govern New Administration (GNA)

Govern New Administration (GNA) is used for the configuration and administration of the Govern OpenForms Product Suite. It is used for everything from managing your database connection keys, setting up your Profiles, defining the SQL queries and expressions, importing files from one Govern database to another, to setting up your batch processes. Click for Details.

Options (tab)

  • Language (Options group)
  • Configuration (Diagnostic group)

 

 

Parameters (tab)

  • General Connections Parameters (System Parameters group)
  • General Settings Editor (System Parameters group)
  • User Maintenance (System Parameters group)
  • Department Maintenance (System Parameters group)
  • User Registry Editor (User Parameters group)

 

 

Application Configurations (tab)

  • Manage Web Site (Web Configuration group – eGov)
  • Manage Web Skin (Web Configuration group – eGov)
  • Open Web Config Editor (Web Configuration group – eGov)
  • Fields Exclusion (General group)
  • Real Property (Govern Tax group)
  • Personal Property (Govern Tax group)
    • General Parameters
    • Levy Codes
    • Exemption Codes
    • Levy Groups
    • Exemption Groups
    • Depreciation Tables
    • Categories and Items
    • Adjustments
    • Copy To Year
  • Motor Vehicle (Govern Tax group)
    • General Parameters
    • Levy Codes
    • Exemption Codes
    • Levy Groups
    • Exemption Groups
    • Copy To Year
  • Aircraft Excise (Govern Tax group)
    • General Parameters
    • Aircraft Manufacturers
    • Levy Codes
    • Exemption Codes
    • Levy Groups
    • Exemption Groups
    • Depreciation Tables
    • Copy To Year
  • Boat Excise (Govern Tax group)
    • General Parameters
    • Levy Codes
    • Exemption Codes
    • Levy Groups
    • Exemption Groups
    • Depreciations
    • Copy To Year
  • Business Tax (Govern Tax group)
    • General Parameters
    • System Entity Configuration
    • Categories
    • Categories Forms Setup
    • Periods
    • Copy To Year
  • Accounts Receivables (Govern Tax group)
  • Mass Appraisal (CAMA)
    • General Parameters
    • Compute System Entity Configuration
    • Tables Maintenance
      • Single Entry Table
      • Building Structural Elements Table
      • Depreciation Table
      • Income Expense Table
      • Income Rental Detail Table
      • Income Subcategories Table
      • Land Adjustment Table
      • MRA Elements Table
      • Sites Table
    • BSE Templates
    • Income Added Fields
    • Shared Lookup Group Set
    • Copy To Year
    • Initialize Year
  • Utility Billing (Billing group)
    • General Cycles
    • Cycle Codes
    • Service Codes
    • Copy To Year
  • Miscellaneous Billing (Billing group)
    • General Parameters
    • Items
    • Categories
    • Recurring Batch Codes
    • Copy To Year
    • Initialize Year
  • Workflow Management (Workflow group)
    • Kinds and Categories
    • Departments
    • Link Types
    • Organization Calendar*
  • Matix (Matix group)
    Matix is a GIS viewer, that provides state-of-the-art data visualization. These visual representations give the user access to meaningful data and allows them to access the valuable, information contained within their growing database of historical CAMA, and Collections records. Matix is a product that encompasses CAMA records, GIS layers and images within one application. Click for Details

 

Editors (tab)

 

  • Profile Editor (Editors group)
  • Field Mask Editor (Editors group)
  • Constant Value Editor (Editors group)
  • Shared Expression Editor (Editors group)
  • Queries Editor (Editors group)
    • Select Query Editor
    • Action Query Editor
  • Formula Editor (Editors group)
  • Logical Expression Block Editor (Editors group)
  • External Command Editor (Editors group)
  • Number Format Editor (Editors group)
  • Text Style Editor (Editors group)
  • System Validation Table Editor (Editors group)
  • User Validation Table Editor (Editors group)
    • Regular
    • Accounts Receivables
    • Mass Appraisal
    • Miscellaneous Billing
    • Property Control
    • Tax Billing
    • Utility Billing
    • Workflow Management*
  • Data Mapping Editor (Editors group)
  • Resource File Editor (Editors group)
  • Batch Process Definition Editor (Editors group)
  • Dynamic Search Objects (Dynamic Search Configuration group)
  • Dynamic Search Styles (Dynamic Search Configuration group)
  • Dynamic Search Groups (Dynamic Search Configuration group)

 

Utilities (tab)

 

  • Active Directory Integration Tool (Utilities group)
  • Connection Key Management (Utilities group)
  • General Connection Parameters (Utilities group)
  • Database Verification (Database Utilities group)
  • Database Conversion (Database Utilities group)
    • MA Parameter Tables
    • Mass Appraisal Tables
    • Formula to Expression
    • Workflow Management
  • Database Extraction (Database Utilities group)
  • Export Data to File (Import Export Tools group)
  • Import Data from File (Import Export Tools group)
  • Mobile (Mobile group)

 

Tools (tab)

 

  • Govern Suite Applications

 

Help (tab)

 

  • Help
  • About GNA

 

Year (tab)

  • Current Year

 

 

Govern Business Entity Designer (BED)

The Govern Business Entity Designer (BED) is used for creating the business models for the Govern forms. This is where you map the Govern database tables and columns to the user entities and fields. Click for Details.

 

Govern Open Forms Designer (OFD)

The Govern OpenForms Designer (OFD) is used for designing your Govern user data entry forms. It provides a user-friendly GUI and simple drag and drop tools. Your forms are available in Govern in real time, as you create them. You can define the properties and security all in the same application. Click for Details.

 

Govern Scheduler Console (SC)

The Govern Scheduler Console (SC) is used for monitoring your scheduled batch processes. View and monitor all the scheduled batch processes in your deployment in a single application. At the same time, access multiple logs, reports, and attachments from previously run and just-run processes. Click for Details.

 

Govern Query Tool (QT)

The Govern Query Tool (QT) can be used as a stand-alone application. It is automatically integrated with the Govern OpenForms application. It can be integrated with Govern for Windows. It facilitates the creation of SQL selection queries and can be used in a variety of ways. Click for Details.

 

System Options

mGovern – Your Mobile Solution

The mGovern – Mobile Solution provides a secure, user-friendly interface for transferring property records from the office server to a mobile device. It also allows for updating records in the field over a wireless connection or when disconnected from the office server. Records are kept up to date and synchronized on both the Mobile device and the Office server. Click for Details.

 

eGovern – Self Serve Portal

The eGovern – Self Serve Portal is a secure, user-friendly interface for transferring property records from the office server to a mobile device. It also allows for updating records in the field over a wireless connection or when disconnected from the office server. Records are kept up to date and synchronized on both the Mobile device and the Office server. Click for Details.

Modules

Standard Module Features

The standard (std) module consists of features, forms, form controls & action buttons, batch programs, etc. that are used throughout the system or that are shared by multiple application modules. Click for Details.

 

Utility Billing (UB)


NEW! The Utility Billing (UB) system is designed to handle multiple types of services including water, sewer, refuse, electric, gas and more. The system maintains a single account number for ease of use and customer inquiries. A many-to-many relationship exists so that multiple meters and reading devices can be linked to an account. With a flexible rate structure, it is possible to have multiple services assigned to multiple meters or devices. Click for Details.

 

Property Control (PC)

Govern’s Property Control Profile creates and maintains attribute data that may not be otherwise maintained by the integrated applications in the Govern
suite. It also merges and extracts data from various sources to continuously
improve and refine the quality of the available data. Click for Details.

 

Name & Address (NA)

Not Available. Click for Details.

 

Accounts Receivable (AR)

Governs’ Accounts Receivable (AR) and Cash Collection (CC) module are used for the collection and recording of payments. The system has been designed for use by cashiers and accounting departments that are working directly with the public, and processing payments that are required by a local government. The Govern application allows for Inquiry on customer accounts and open invoices. Reports may be requested at any time to provide detailed balance, accounting and management information. Click for Details.

 

Delinquency (DL) / Bankruptcy (BK)

The Govern OpenForms Suite of applications provides two subsystems for managing delinquent accounts, they are Delinquency Collection and Bankruptcy Management. Both of these subsystems are linked to the account by Name (NA_ID); the Delinquency Collection module may also be linked by Parcel (P_ID). Both of these subsystems share a similarity in their configuration and functionality. They are reliant upon the Govern Accounts Receivable (AR) module for their administrative configuration and management. Note that accounts must be posted in Governs’ AR before they can be transferred to either the Delinquency or Bankruptcy subsystems. Click for Details.

 

Miscellaneous Billing (MB)

Governs’ Miscellaneous Billing (MB) module is a flexible invoicing and collection system. It can be used for special or occasional invoicing functions such as transportation costs or courier fees that do not easily fit into any other category. The system facilitates the entire billing process for miscellaneous charges, by updating the Accounts Receivable (AR) records and calculating financial and past due account charges, for all bills. This system can be integrated with the General Ledger (GL) for automatic updates. Click for Details.

 

Mass Appraisal (CAMA)

The Mass Appraisal CAMA module was designed to appraise and manage information for Buildings, Land, Personal Property, and Sales for a property, or group of linked properties. Mass Appraisal Building information is used for maintaining information on the buildings associated with a property. It provides numerous tables and codes that can be customized to meet the needs of your organization for appraising the value of a building. In addition, it provides tools for creating building sketches. Click for Details

 

Tax

Self-Reported Business Tax (ST)

 

Real Property Tax (RE)

NEW! Govern’s Tax Billing (Real Estate) module is a complete, easy to use and comprehensive system. Integrated with Property Control, Mass Appraisal, Utility Billing, Special Assessment, Accounts Receivables and Cash Collection, the system is able to receive all changes and evaluations made to the property database. The system improves accuracy and reduces the billing preparation period, thus providing a faster return on tax payments. All tax bills, including penalties and interest due are automatically calculated.
Click for Details.

 

Personal Property Tax (PP)

 

Motor Vehicle Tax (MV)

T/C. Click for Details.

 

Boat Excise Tax (BT)

T/C. Click for Details.

 

Aircraft Excise (AC)

T/C. Click for Details.

 

 

(*Products or modules that are in development)

 

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