PC – Summary Record Card

Property Control (PC) – Summary Record Card

Version 6.x (In Development)

Overview

NOTE: This page is under development.

The Property Control (PC) Summary Record Card is a form that presents as a Header and a list of summary information, called “cards” in the PC module. This form displays components of a property where each component is grouped by subsystem. For example, the PC Summary Record Card would display, amongst other things,  information about Levies, Owners, Exemptions, etc.

The Summary Record Card form is currently available for the following:

  • Property Control (PC)
  • Mass Appraisal (MA)

 

Related Topics

 

 

101-pc-frm-002

 

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PC – Building Information

Miscellaneous Billing (MB) Module

Version 6.x

Overview

Govern’s Miscellaneous Billing module is a flexible invoicing and collection system. It can be used for special or occasional invoicing functions such as transportation costs or courier fees that do not fit easily into any other category. The system facilitates the entire billing process for uncommon charges, by updating the Accounts Receivable records and calculating financial and past due account charges, for all bills. The system can be integrated with the G/L for automatic updates.

The user forms for Miscellaneous Billing include the following:

  • Miscellaneous Billing Account Miscellaneous Billing accounts are set up for individuals or companies. Multiple accounts can be set up for each individual or company. Each account can be exempt from one or both sales taxes.
  • Invoice Data Entry The data entry for the miscellaneous billing invoices is performed on the Miscellaneous Billing Invoice. Invoices can be posted manually from this form or automatically in a batch process.
  • Recurring Invoice Data Entry Recurring invoices can be created for miscellaneous billing items that occur on a regular basis.

The administrative menus for Miscellaneous Billing are as follows:

  • Miscellaneous Billing General Parameters: This form is used for defining the sales tax parameters for the items that are invoiced under Miscellaneous Billing. One or two sales taxes can be defined, depending on the requirements of the organization. The Sales Tax is associated with each item. An account can an account can be exempt from one or both taxes.
  • Miscellaneous Billing Items The Items are defined for the invoices. A default amount is added. An A/R Class is associated.
  • Miscellaneous Billing Categories: The Miscellaneous Billing categories are used for creating groups of items. This facilitates data entry.
  • Recurring Batch Codes: The Miscellaneous Billing Recurring Batch Codes are used for defining schedules for the miscellaneous billing invoices that occur on a regular basis.
  • Copy to Year: The Miscellaneous Billing Copy to Year is used for copying the Miscellaneous Billing parameters: Sales Tax definitions, Items, Categories, and Recurring Batch Codes from one year to the next.
  • Initialize Next Year: The Miscellaneous Billing Initialize Next year is used for copying the recurring invoices from one year to the next.

 

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Specification

Miscellaneous Billing

  • Standard Search
  • Flexible Account Setup and Maintenance
  • Regular & Recurring Invoices
  • Invoice & Recurring Invoices posting
  • Detail Invoicing Itemized by User Defined Miscellaneous Billing Items setup with an A/R Class Code
  • Up to 2 Sales Tax Applicable

Accounts Receivable

  • Interest calculation on past due amounts
  • Re-Apply Funds (A/R OCH and OCT processing)
  • ACH Processing by Name

Tax Lien

  • Link to Property
  • Transfer unpaid invoice due to real property tax (tax lien)

Standard Reports

  • Recurring Entry List (by status)
  • Aged List of Accounts by A/R class code (A/R Standard Reports)

Automated Workflow (Activity Base) Miscellaneous Billing

  • Activity can trigger generation of Misc. Billing Invoices

 

See Also

  • Accounts Receivable
  • Cash Collection
  • Real Property Taxes

What’s New

New developments related to the Miscellaneous Billing module will be listed here.

 

 

 

101-mb

 

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MB – Tax Lien to Real Property

Miscellaneous Billing (MB) – Tax Lien to Real Property

Overview

Feature is currently not available and under review. Contact R&D for roadmap information.
For unpaid miscellaneous billing items, it is possible to transfer the unpaid miscellaneous billing invoices amount due to a tax levy.
In order to do so, you the following is needed:

  • Setup of Real Property Levies to use
  • Accounts need to be linked to a property
  • The Tax Lien Batch Process that will transfer the amounts to a tax levy need to be executed.

Linking a Property

Use the following procedure to link a property to a Miscellaneous Billing Account record.

 

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Adding a Property

To link a property, click on the Link Property Tab
Search and select a property
Save the Miscellaneous Billing Account.

Once the parcel is linked, the MB_MASTER record is populated with the P_ID. If there is an AR_MASTER, the P_ID is also populated

Removing a Property

Once a property is linked, you can remove this link by clicking on the remove button.
This will prompt for “Remove Parcel Code #9999999999? with Yes or No as options.
If answered Yes, the display of the parcel link is removed. The MB Account record still needs to saved. This will then populate the P_ID with null, and also update the AR_MASTER.P_ID to null.

 

 

 

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PC – Building Information

Property Control (PC) – Building Information

Version 6.x

Overview

The Building Information tab is used for creating and maintaining building records for the current property. Each record is assigned a Building ID by the user, or a new Building ID is generated. A Sequence Number is also generated for each unit within the building. For example, you can use sequence numbers for separate condominiums within a building.

 

NOTE: The Building ID (bldg_ID) is a unique system generated number that will stay with the building.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-028

 

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Property Area

Property Area

Version 6.x

Overview

The Property Area form is used for setting up and maintaining information on the area where the property is situated.

 

NOTE: If the information is to be referenced by Govern’s Mass Appraisal module, it MUST be stored in the first record.

All geographic information can be updated from this form. This can include information for zoning, restrictions, school, city and fire districts. You can define your own area IDs, neighborhoods and sub-neighborhoods for appraisal purposes. An Inspection Territory that will be used in the automatic inspection scheduling option can also be entered on this form. For more information on Inspection Territories, refer to the Permits & Inspections guide.
Click the Property Information tab in the Property Information profile to access this form.

 

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What’s New

New developments related to the Property Control module will be listed here.

 

 

 

 

101-pc-frm-017

 

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Property Control (PC) Module

Property Control (PC) Module Overview

Version 6.x

Overview

Govern’s Property Control Profile creates and maintains attribute data that may not be otherwise maintained by the integrated applications in the Govern suite.
It also merges and extracts data from various sources to continuously improve and refine the quality of the available data.

For more information, see Property Control Manual 6.0 and Govern General 6.0 in their pdf version.
In the Property Control database data is stored only once in the system.

See Module Map for a summary

 

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Documentation

Click below to view or download the Govern Property Control Release 6.0 user guide.
101-pc-PropertyControl-(guide)-v6.0.pdf

Related Documentation

Click below to view or download the Govern Release 6.0 user guide.

101-all-Govern-(guide)-(6.0).pdf

What’s New!

As new features are introduced into the Utility Billing module, they will be
For more information, see the Property Control Module Map or contact Harris Govern Support.

Related Topics

Property Control Module Map

 

 

 

 

101-pc

 

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Property Location

Property Location

Version 6.x

Overview

The Property Location Maintenance function is used for entering the address of each parcel. You can create as many property location records as needed
for a parcel; for example, you can maintain two records for a property on a corner lot.

 

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Property Location tab

The Property Location form is used for entering the address of each parcel. You can create as many property location records as needed for a parcel.

GOV60_PC_PropLocatnTab.png

Click the link to open the image in a new tab.

Property Location Fields

Property Location (From House No. – To House No.): Enter a range of civic numbers and click Search.
House Number: Enter the unit number in the address and click Search. This is useful when searching for a property that is part of a large complex with numerous units.

Direction:

Enter the street direction; for example, 185 North Main Street, and click Search (Table: VT_USR_STRDIR).

Street Name:

Enter the name of the street and click Search.
Street Type: Select the type of street, such as Street, Avenue, Drive or Blvd., from the drop-down and click Search (Table: VT_USR_STRTYPE).

Direction:

Enter the street direction; for example, 185 Main Street North (Table: VT_ USR_STRDIR).
Name Fields Link Type
Select the name type from the drop-down list, Related/Lien Name Index, Mailing Index, Owner or Occupant (Table: VT_SY_ NA_LINK).
Related Lien Name Index: Select this option to retrieve individual and company records entered through the Related/Lien Names function (Table: VT_ USR_LNAMEST). When this option is selected, the Related / Lien Type field appears on the form.

 

 

 

 

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