Govern Impact Assessment

Impact Assessment

Overview

This page is a summary list of changes that occurred in a given version of the product that have an impact on new deployment installation or upgrades.

NOTE: For System Options and/or 3rd Party integrations, it is important to contact R&D as it may not be released at the same time as the module it complements.

Govern OpenForms Version 6

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Version Detail… System Requirements
6.1 Design for MS SQL Server 2014 (to be validated)
6.1 Detail VT_System and VT_User tables will be removed. All the tables are available in VT_SYSTEM and VT_USER. The VT_System table definition
6.0 Table Change Event: New record locking and notification feature. When upgrading, the first time a ‘Verify Database Process’ is run, a script is executed to create a job that requires SysAdmin rights (read-write) in SQL Server. It can be executed manually by the database SA. Script name: CreateCleanupJobForRecentTableChanges. Click here for the MS SQL SERVER SCRIPT commands to execute.
6.0? setup Batch Process Setup Attachment Folders Access: For each batch definition, you can now specify the path and folder where the attachments (logs & output files) are to be copied.
IMPORTANT: These folders need to be shared with Read/Write access granted to the users that will run the batch process AND to the server that hosts the Batch Scheduler Service. (To grant access to a server, use the format SERVERNAME$)
6.0 sysreq Twain for imaging is no longer supported supported by Windows. Replaced by WIA (Windows Image Acquisition).
6.0 Batch Processing Scheduler Windows Service (BSS) is now updated automatically. However, ONLY one (1) deployment connection key can be setup per machine. Appender Service is deprecated.
Database Resources and Data Model
6.1 In prior Govern for Windows release, because of the use of MS Access there was a limitation on the number of attributes in a table.
For this reason, multiple instances of the table were created (ex: LAND, LAND-2, LAND-3…) as well as an additional INFO table (Land_Info, Bldg_Info, etc.)
The following INFO tables have been merged. We will continue to create additional instances, but only after 1000 fields versus 256 as it was before,
6.1 BOECK Appraisal Methodology no longer supported. Table MA_PARM_BOECK is dropped from the standards.
6.1 Simulation Code Removed
6.0 Batch_ID was added to CC_MASTER
6.1 PC_PARCEL NON_PARCEL_FLAG and VIRTUAL PARCEL changed to Non Nullable
6.0 USR KEY MASTER Changes (impact to be verified)
6.0.1703 CREATE_DATE and CREATE_UID was added to the USR_MESSAGE (Global Messages)
Query Tool
6.1 Because of the changes in the VT system and user table, many if not all queries will need to be reviewed if not rewritten.
Mass Appraisal
6.1 Formulas and Logical Expressions are no longer supported. Replaced by expressions.
6,1 Multiple Assessment Rate (unavailable in 6.1)
6.1 Property Distance Weight (unavailable in 6.1)
6.1 Simulation code is remove. With 6.1 simulation will be done via the EMT tool.
6.1 Site records are now mandatory for all appraisal components (land, building, misc. structures, income, personal property, MRA).
The site description is setup in the query MASITELIST and will most likely be the concatenation of other fields. Split merge will group all the components by site description.
For instance Site Description = Class + Liability + Exemption
6.1 Total Override feature and new field for override amount added to land, land adjustments, bldg, misc. structures, income, mra, and personal property. Note: The reports will need to be changed because the total value if overridden will be located in TOTAL_VALUE_OVERRIDE instead of TOTAL_VALUE
6.1 MA APPRAISERS not available in 6.1.1511 See roadmap
6.1 Miscellaneous Structure not available in 6.1.1511 See roadmap
6.1 CAMA Exemptions not available in 6.1.1511 See roadmap
6.1 Copy MA Tables to Next Year not available in 6.1.1511 See roadmap
6.1 The Is Required option in mass appraisal tables will now use an expression. A new field was created to facilitate the conversion. [MA_TABLES.IS_REQUIRED_EXPRESSION]
6.1 Rename Sequence (Land, Building, MRA ..) not available in 6.1. See Roadmap
MA Income Simulation Table is no longer supported. Income method has changed.
6.1 Neighborhood Table can be set to work with jurisdictions. In lookups, the system will only show the neighborhoods for the property jurisdiction. See What’s New
Computation Sequences were changed from a small integer to a long integer. Will be formatted with 6 digits on the forms 999999.
6.1 Copy Land Record to Parcel or Dataset. It now copies the Lot Size, Lot Units Type, Units, and Unit Type where before it did not.
6.1 Formatting of MA PARM Table Values was added for the land, site, mra (adjustments) and building (elements). See What’s New and GNA Value Formatting Editor
6.1 PID (Current_PID) was added to the MA_BUILDING table. This impacts splits and merge as well as parcel duplication. A corrective script will be available the first time the Verify Database is run.
Tax Billing and Assessment
6.1.1611 TIF implementation (New Tables and Columns)
6.1.1611 Levies and Exemptions now use Expressions.
[6.1] The TIF levy parameter will always be auto-created in code. The user will not be able to see the TIF levy parameter on GNA. The only way to view a TIF levy parameter is to go in the database with the following query:
select*from TX_PARM_LEVY
where IS_TIF_LEVY =-1select*from TX_PARM_EXEMPT
where IS_TIF_EXEMPTION =-1
Name and Address (ACH Processing)
6.0.1609 ar-wnew ACH processing available in this version. A new field was added for the Transit and Bank Sequence Description, Field sizes have changed for encryption
NA_ACH_INFO.ACH_SEQ (new field)
NA_ACH_INFO.BANK_ACCOUNT_NO (new field lenght = 44)
NA_ACH_INFO.BANK_TRANSIT_NO (new field length = 32)
6.0.1609 New Standard System Code in MAILING INDEX TYPE
Cash Collection
6.0.1603 Cash Collection module is available on OpenForms.
6.0 PAYOR_NAME added to CC_MASTER (was stored previously in CC_MASTER_NOTES)
6.0 Proportional Distribution is no longer available (Deprecated)
6.0 USR Table CC_TYPE transferred to SY TABLE CC_TYPE
6.0 CC_ID is now a Govern ID
6.0 Batch_ID was added to AR BATCH INFO
6.0 New Log files for Payment Processors WEB and Point of Sale See 317-CSI Pay
Standards Forms and Features
6.1.1503 New Roll Forward Exclusions Function
6.1 Name Belongs To Group Security does is not functional in 6.1 (see TFS 15286-15473)
5.1 My workload deprecated until the new Land Management Module is released (see 101-std-fea-019)
GNA Editors
6.1 External Command Editor no longer supports Formulas and Logical Expressions. The commands will need to be recreated using the Expression Editor.
6.1 Formulas and Logical Expressions are no longer supported. Replaced by Expressions.
GIS Integration
6.0.1511 The GIS integration now uses the Standard Application Integration Browser (frm-005).
GNA GIS Parameters, no longer needed, was removed.
GNA GIS Synchronizing Tool was modified to use a GUID format for MATIX Integration.
6.0.1511 Tool Tips are not available in version 1511.
GNA Tool Tips, no longer needed, was removed.
6.0 PC Lien Certificate default version
The lien certificate function is not part of tax title but an extract function used for reporting all balances due for a given property.
This function is not on the roadmap because it is customized for each customers or State, and the default version in VB6 was not used.
6.1 Miscellaneous Billing
6.1.1606 General Availability of OpenForms Module
Changes were made to the Database Structure to support year base parameters and new parameter tables were added (MB_PARM_CATEGORY and MB_PARM_ITEM)
Mailing Index is now used and created automatically
Workflow Management (Previously Permits & Inspections)
6.1.1609 wm-wnew Many changes were made to the Data model. Please review the Workflow Management Install page for a checklist to review.
6.1.1609 USR_KEY_MASTER is replaced by USR_KEY_DYNAMICS (to support the Mobile option)

Version 6.0

Considered an hybrid version, it uses Govern release 10.8 Daemon for Mass Appraisal Computation.

Version Detail System Requirements
— See 6.1/6.0 above
Database Resources and Data Model
6.0 gna Initial DB creation and tables, attributes and index updates performed by GNA Verify Database function
6.0 dbchg See Obsolete Fields (database changes)
6.0 fea-017 Std-Fea What’s new
User Audit Trail Tables (3 new tables)
6.0 dbchg User Added Field Definition table change. See module SRT, PP, …to be validated
6.0 dbstd New Standard type of View
6.0 MA_BLDG_AREA removed and a new table added
Core Standards and Business Rules
6.0.1503 Roll Forward Exclusion – Configuration Screen is now available. Roll Forward will be modified at a later time. See Govern Admin Application Parameters.
Formulas and Logical Expressions in 6.0 (only) – Need to add the NO LOCK statement
Datasets, PC EXTERNAL, new Synchronize function
Property Control
6.0 Table PC_SALES is no longer used. MA_SALES will be used
Accounts Receivable Security
6.0.1503 Security for AR transaction was setup in GSM in prior releases. In version 6.0, the security setup is made in OFD.
6.0.1503 na-wnew ACH information centralized in NA NAMES and removed from the tax module assessment tables
A/R Cycles are now Mandatory for Real Estate, Personal Property, Boat, Aircraft and Motor Vehicle (need to validate – see roadmap)
Real Property
Personal Property
6.0.1503 pp-wnew New Version 6 Module
A/R Cycle is now mandatory
Self Reported Business Tax
6.0.1609 tech doc
setup		 Changes to support Estimated Filings (Garnishments)
New column NAICS created in ST_MASTER
New table ST_ESTIMATE
New form ST008
6.0.1606 Corporate Account Table created ST_CORP_ACCOUNT
6.0.1503 st-wnew New Version 6 Module (see Upgrade technical Information)
6.0.1502 st-wnew Exemptions linked to levies are no longer available
Mass Appraisal
6.0.1503 MA_BLDG_AREA was transferred to MA_BLDG_AREA_YEAR. Year of the area was added. The data will be converted in the verify database, but not the reports.
The Daemon was changed for Clay County and SAMA. More information will be provided on how to implement the new feature.
6.0.1503 gna Verify Database Process
NOTE: One of the recently updated scripts in the Verify Database Process will require SysAdmin rights in SQL Server.
Script Name: CreateCleanupJobForRecentTableChanges:

System Options and 3rd Party

System Options and 3rd Party Integration may or may not be released at the same time as the module. Please check with R&D.

Version ……… Detail ……. System Option
6.0.1503 e-Government General Availability release
6.0.1503 Mobile Option General Availability release for MA, SRT and RE (to validate)
3rd Party Integration
6.0. 301-apex APEX available. See Building Drawing
6.0.1503 Melissa Integration (to be verified)
6.0.1503

 

NOTE: 3rd Party upgrades to new versions is not part of the default roadmap. These upgrades are normally driven by customer project or general functionality needs.
Please contact R&D and make sure to review system (new 3rd party version to be installed or …) and functionality requirements with customer as this may change.

Govern for Windows to OpenForms

Major technology changes from Govern for Windows to OpenForms. Some features no longer applies, some were changed, some will be available in a future release, etc.
For the complete report prepared by R&D, please click Feature Compare VB6 to V6 (Last Updated April 7th). As the software evolves, the additional changes will be added here:

 

 

100-ImpactAssmt

 

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100-Installation-FromScratch

Govern Installation from Scratch

Version 6.0 | Version 6.1

Overview

This section covers the steps and the best practices when installing 6.0 from scratch.
For upgrades or updates see 100-Upgrade where you will find tools, tips and training material to help with the upgrade.
Return to the Main Installation page 100-Install

Before Getting Started
Database Server (optional)

  • Install and/or start MS SQL SERVER 2014
  • Create Database / Restore Databases for upgrades
  • Roles and Security

Step by Step

OpenForms Initial Installation from a blank database.

  1. Create Govern Database(s) – make sure to add Govern as the owner of the database
  2. Install DeployEZ
  3. Create Deployment and Connexion key (note you will need to supply a Serial Number License Key)
  4. Install GNA
  5. GNA Run Database Verification (twice – first time prepares what it needs)
  6. GNA Set Organization parameters & SY REGISTRY, Create department, Create new sysadmin user
  7. GNA Import (EMT) System Queries & Tables (DynamicSearch.xml) and basic forms (FormReference.xml)
  8. GNA Create a report
  9. GNA Create a batch process
  10. GNA Create a profile
    • Set Forms, Batch programs, A/R allowed, Reports…
  11. GSM Create Roles
  12. GSM Synchronize
  13. GSM Setup Access rights (Apps, menu, profile)
  14. In SQL, make sure to enter 0 or 1 in USR_KEY_MASTER (until 1504)

See Also
100-Standards
100-Technical Requirements

 

100-Installation-FromScratch

 

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100-Installation-Hybrid108

Govern 6.0 HYBRID Installation (Govern for Windows)

[The content on this page is under review]

Overview
Quick Reference guide for the installation of Govern for Windows 10.8 Components.
Download requirements and installation steps are covered here.

Requirements

When installing from scratch, the 10.8 REFERENCE DATABASE & BINARIES must be used as a starting point.
Download FULL SERVICE PACK 10.8 and password file.

MS ACCESS is REQUIRED suggested as Govern for Windows uses Microsoft Attach Tables Methodology for improved client/server performance.

Installation

Read More...

100-(ui)-updata-[v10.8].png
100-(ui)-updata-[v10.8].png

STEP 1 – System Installation packs

Unzip pack and perform SETUP – to be verified with Richard Support

STEP 2 – Create ODBC Drivers Client connections

For each OpenForms Govern Environment (Production, Staging, Training, etc.)

STEP 3 – Setup Organization Licenses INI files

Create a .INI file that will be configured with an Organization Name and Serial Number.
Below is a sample .ini entry…

‘—————————– START —————————–
[General]
organization name=MyCompany
serial number=123456-78910111213-141516
primary activation key=
secondary activation key=

SQL=sqlserver
GLOBAL_USR_ADM=
GLOBAL_PASSWORD_ADM=XXXXXXX
USE_ACTIVE_DIRECTORY=no

PASSWORD_DOUBLE_CHECK=no
password=XXXXXXXXX
password suffix=
userid prefix=
User=CITY
Login Web Service URL=

[Database]
DSN=GOV_PSTRAIN
DB=GOV_PSTRAIN
Local Name=
DatabaseName=MYSERVERGovernDatabaseGOV_PSTRAIN_MYSERVER_SQL.mdb

[Upgrade]
Grant Name List=upgduser
‘—————————– STOP —————————–

STEP 4 – Run UPDATA – Database UPGRADE

Run the Govern for Windows Updata.exe application.

STEP 5 – Run UPDATA – Create … ATTACH TABLES

If you need more info on installing Govern for Windows, click here for the Getting Started in 10.8 manual.

STEP 6 – OpenForms Installation

OpenForms Initial Setup needs to be performed after installing Govern for Windows. After the Govern for Windows installation, OpenForms Database Verification needs to be performed.

STEP 7- OpenForms Update

Database Verification in GNA
Synchronize in GSM

 

Related Links

The following are links that are related to the upgrade process (refer to the indicated sections on the page).

 

100-installation-hybrid108

 

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100-install-SMTP4Dev

Test SMTP Server Installation

Overview

For testing purposes, you can install SMTP4Dev, a dummy Simple Mail Transport Protocol (SMTP) server that sits in the system tray and does not deliver the received messages. This Open Source Software is distributed by Code Plex.
To download and get more information, access the Code Plex website smtp4dev.codeplex.com

Downloading

You can download the SMTP4Dev server from Code Plex (Open Source Distributor)
www.smtp4dev.codeplex.com

Harris Govern Employees, can copy from the Shared Program Folder
FSERVERsharedPGSMTP4Dev

Alternatively, when testing on the Harris Govern server, you can use the Harris e-mail Server.
Contact Govern Support for the SMTP server information account information.

Installation and Setup

Read More...

Once downloaded and installed (double click on the documented downloaded), you will see an email icon in the system tray or on your desktop.
RIGHT-CLICK on the icon, and select OPTION in the menu
On the Server Tab, you need to setup:

Port Number

  • Default is 25 but it can be changed if already used.

Listen Interface

  • Select 0.0.0.0 for all or 127.0.0.1 for local

The same information needs to be setup in Govern Administrator, Parameters, General Settings Editor, Filter = General, Section Name = SMTP

FOR DETAIL INFORMATION and print screens, see SMTP4Dev Setup Presentation

See Also

106-(tech)-SMTP Server for Testing Purpose (smtp4).docx

Page Date Edited
No Links

 

 

100-install-SMTP4Dev

 

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OpenForms Reference

OpenForms Reference

Overview

The following is listed for information only. When there is a discrepancy, refer to the List of Changes Tables section of the Govern Database Diagrams page for the latest information and changes in the database structure or forms.

EMT Tool (Import Export)

XML files are located in the system library under:

  • FormReference.xml
  • DynamicSearch.xml

List of OpenForms Standard Forms

The following are links to the list of OpenForms standard forms that are found in the OpenForms release reference database.

Changes

Read More...

Changes made to the OpenForms supported items (forms, models, system tables, etc.) will be listed by date and version on this page (100-ofr-new). We suggest you setup a notification if you are in an implementation project or just to be informed.

Tables deleted or obsolete

OFR Product Catalog Codes

System Module Type Version Name OFR
101 ma ofr 1 [v6.0] CAMA Building Drawing ma001
101 ma ofr 14 [v6.0] CAMA Property Info ma014
101 ma ofr 15 [v6.0] CAMA Sale info ma015
101 ma ofr 17 [v6.0] CAMA Land ma017
101 ma ofr 21 [v6.0] CAMA Value Override ma026
101 ma ofr 26 [v6.0] CAMA Buildings (contains BSE) ma026
101 ma ofr 71 [v6.0] Combined CAMA Prop Info (014) + PC Area (017) + PC Legal (018)
101 na ofr 1 [v6.0] Name & Adress na001
101 na ofr 2 dash [v6.0] Name Summary na_sum
101 na ofr 35 [v6.0] Name Linking na035
101 pc ofr 1 [v6.0] Property Parcel Information pc001
101 pc ofr 2 dash [v6.0] Property Summary pc_sum
101 pc ofr 17 [v6.0] Property Area pc017
101 pc ofr 18 [v6.0] Legal pc018
101 pc ofr 38 [v6.0] Deed pc038
101 pc ofr 39 [v6.0] Combined PC Parcel (012) + PC Property Location (004)

 

 

100-ofr

 

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Govern for Windows Installation

Govern for Windows Installation

For use with OpenForms version 6.0

How to install

Download Govern for Windows full installation pack for 10.8

NOTE: Contact Govern Support for the address to download installation packs

Steps to Upgrade

Upgrade to the Latest Version of 10.8

The following are the steps to upgrade your database to the latest version of Govern for Windows Release 10.8.

  1. Copy the Govern for Windows Full pack 10.8 to File server; ensure that you also obtain the latest version of the Govern for Windows 10.8 Reference Database.
  2. Create the following folders
    • Bin
    • Bitmap
    • Documentation
    • Help
    • Install32_108
    • StandardReports
    • CustomReports
    • Scripts
  3. Unzip the packages in the download files.
  4. Create an ODBC connection to the database. (Use the the 32 bit ODBC Data Source Administrator)
  5. Configure a .INI file with your organization name and serial number obtained from Harris Govern Technical Support.
  6. Run Govern for Windows Updata Release 10.8.
  7. In Updata, create an MS Access attach table.
  8. Verify that you are using the latest version of the reference database, then run the Upgrade process.

At the end of the upgrade process, your database will have been updated to the latest version of Release 10.8; you may now proceed to the next step of upgrading to Govern V6.0.

Going from Version 10.8 to Govern V6.0

Having successfully completed the upgrade to the latest version of the Govern for Windows 10.8 database, You now need to create a deployment of the latest Govern V6.0 applications. The steps to upgrade to V6.0 are as follows:

  1. Created a V6.0 deployment with DeployEZ; during the deployment you will create the Connection Key to the Database.
  2. Install the Govern New Administration (GNA) V6.0.
  3. Allow GNA to perform its Pre-Upgrade Check.
  4. Restart GNA and run the Database Verification.
  5. Correct any database errors that GNA finds.
  6. Run the Database Verification process again.

After this process, you database will have been upgraded to V6.0. The following is a link to a more detailed description of the upgrade process.
Click 100-upgrade-GFW_to_OF.pdf for the document.

 

 

700-Install

 

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322-forte

ForteTM Payment Processor

Overview

Available in General Availability Release (GA) 6.0.1606
The ForteTM Payment Processor allows Govern users to accept credit card payments at their Point of Sale (POS) using the Forte POS credit card terminal. Forte is a 3rd party integration option consisting of both a hardware, i.e. POS terminal with customized firmware, and a software component. The Forte POS terminal along with payment processing gateways, make up the Govern Forte Payment Integration.
The following Govern modules are required for the integration:

Configuration

In order to implement this solution, configuration is required at two levels:

322-ui-forte.png
Test Credit Card & eCheck RT Information – Click to Access

 

  1. Hardware and software configuration of the Forte POS credit card terminal.
  2. Configuration in the Govern system registry with the Govern New Administration (GNA).

Hardware & Software Configuration of Forte Terminal

Installation and connection instructions for the Forte terminal are bundled with the shipping package. This terminal is to be connected with the workstation that is configured with the Govern application.
Connection options are Ethernet, or USB. Software with instructions, intended for use with the Terminal is also included. This hardware and software pre-configuration must be completed prior to any Administrator configuration in Govern.

Configuration in GNA

The following system registry settings need to be configured.
To begin the configuration in GNA:

  1. Launch GNA.
  2. On the GNA ribbon click Parameters (tab) > General Settings Editor.
  3. Select Cash Collection from the Registry Filter combo box.
  4. Configure the required key values in the related Key Name columns

Key Name Columns

There are four (4) parameters that are required to be configured in the SY Registry in GNA.
Forte Merchant ID – This value will be provided by Forte.
Forte Password – Enter the password that was provided by Forte.
Forte Response Time-out (Seconds) – Enter a value of 70.
Point of Sale Provider – Select Forte from the combo box.

Setting up the Forte Payment Processor

Installation of the Forte Hardware

It is recommended by the Verifone Device supplier that the driver installation should occur before connecting the device. Typically users will connect a device prior to installation of the drivers.

NOTE: If you have already connected the device, and Windows detected new hardware, simply cancel any dialog screens indicating that new hardware has been found. Disconnect the Verifone Device, and proceed with the software installation.
– Installation MUST be performed by a user with administrative privileges.

Documentation

Click below to download or view the documentation.

Forte Pos Integration

322-FORTE_POS_Integration.pdf

Forte Web eGovern Integration

322-Forte_eGovern_Processor_Payment.pdf

Forte Web eGovern Payment Process (UPDATED)

322-Forte_eGovern_Processor_Payment.pdf

Forte Test Credit Card and eCheck RT Information

322-Forte-(Test Credit Card and eCheck Information).pdf

Troubleshooting

The section is reserved for any troubleshooting information related to installing and configuring the FORTE payment processor.
The following should be verified prior to connecting the payment device:

  • All installations MUST be performed by users with administrator rights.
  • When performing the driver installation, running the silent.bat file is the preferred option.
  • The software driver installation must be performed prior to connecting any hardware devices.

Issues with Freezing of the Forte Application

When there are issues with the Forte Application freezing, e.g. the terminal will stay frozen on the WELCOME screen. If the terminal “hangs”, it typically means that it is having a problem with one of its connections.
RESOLUTION – One possible resolution involves users trying the following steps:

  1. Enter the Forte application without anything but the power connected to the terminal.
  2. If successful, then connect either the miniUSB or the Ethernet cable and reboot the terminal.
  3. Now enter the Forte application again. If the terminal “hangs”, it typically means that it is having a problem with one of it’s connections.

Related Topics

Point of Sale (POS) Processing

 

 

322-forte

 

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