Version 6.0 | Version 6.1 (In Development)

A/R Parameters

See also 101-cc-config

ACH Parameters

The Automated Clearing House (ACH) City and Bank Parameters are required for setting up ACH Processing. This is available for all Tax Assessment and Billing subsystems, and for the Utility Billing subsystem. User need to define the following parameters in the ACH City & Bank parameters section of the Accounts Receivable General Parameters form of both destination and origin bank names and routing number. – Verify Sub-systems

AR ans CC General Parameters

AR Methods

The A/R Method forms are used for setting the calculation method for applying penalty and interest charges for the selected A/R Class. Penalty and Interest calculations are based on the effective date and due date of the bill. They can be applied as a one-time charge, or on a daily or weekly basis. Multiple A/R Methods are available. You can define percentages, length of discount period for calculating the interest and penalty.

AR Penalty/Interest Method

Was changed to Year base Registry in v1606.

Deposit

Payment transfer

CCR Parameters (Misc. Cash Receipt)

Common Sub System A/R Parameters

Serial Number

The list of sub-systems where you can modify the A/R Parameters depend on the organization serial number. Deprecated in 6.0
Still in used in A/R parameter by sub-system – See Roadmap for more information.

Common Parameters

The following parameters are common to several subsystems:

Link A/R to Names (Sub-System Name in SY_REGISTRY)
If this option is deselected the A/R is linked by property; if selected the A/R is linked by name. If the A/R is linked by property, the user can perform a search by property or account number when accepting payments or performing an account inquiry. If the A/R is linked by name, the user can also search by name. For some subsystems, this option is disabled and either selected, if the A/R is always linked by name for the subsystem, such as the Motor Vehicle Excise Tax subsystem or deselected, if the subsystem is always linked by property, such as the Special Assessment subsystem.

A/R Master by Fiscal Year
If this option is selected, A/R records for the account are saved by fiscal year. For some subsystems, this option is disabled and either selected, if the A/R records for the subsystem are always saved by fiscal year, such as the Tax & Assessment subsystems or deselected, if the A/R records for the subsystem are not saved by fiscal year, such as the Utility Billing subsystem.

Minimum Percent to Collect
For example: If you enter 50%, the minimum payment amount is 50% of the installment due. The user cannot enter less than the calculated amount in the Payment Amount in Govern, unless the Allow Payments < Late Charges Due option is selected, or if the user has Full Access Rights to the function. -to validate
If the previous installment is not completely paid, the remaining amount is added to the current installment. This amount needs to be paid before the minimum amount on the current installment can be collected.

• For example, a $3,000. Tax bill is divided into three installments of $1,000. The minimum collection amount is 50% ($500. in this example). The client pays $800.00 on the first installment, leaving $200.00 remaining. This is added to the second installment. The minimum amount that can be paid on the second installment is $700, $200.00 (unpaid amount from first installment) +500.00 (minimum collection amount for second installment).

Option to Reapply OCH/OCR to invoice without reference in MB, LM, ST, SA

• When the Bypass LM/MB/ST/SA funds reapplication option is selected in the A/R General Parameters form, unless an invoice number is specified, any payments will be recorded as an Open Credit transaction (OCT). Unless an invoice is referenced, the OCH amount cannot be applied to any invoices in the system. The system will now apply the OCH to a non-referenced invoice when the Bypass LM/MB/ST/SA funds reapplication option is selected.

Reapplication of Funds

• The following options are available on the Accounts Receivable General Parameters form for bypassing the reapplication of funds for Land Management (LM), Miscellaneous Billing (MB), Special Assessment (SA), and Self-Reported Tax (ST). When you apply the bypass to an overpayment made on a permit, Miscellaneous billing charge or special assessment project, it is saved as an Open Credit Transaction (OCT). Otherwise, the amount exceeding the payment due is applied to another permit, invoice, project, or Self-Reported Tax period. You are also able to apply the bypass or the reapplication of funds separately to the Miscellaneous Billing, the Land Management, the Special Assessment, and the Self -Reported Tax subsystems, by selecting or deselecting the following options, as applicable.

Sub-Systems Parameters

Bankruptcy

Boat Excise

Business License

Deed (deprecated)

Delinquency

Land Management/Workflow Management

Sub-Systems = LM, and L2

Miscellaneous Billing

Motor Vehicle Excise

Personal Property

Real Property

Self Reported Tax

Special Assessment

Tax Title

Utility Billing

A/R Master by Fiscal Year – This option is disabled and deselected. Utility Billing records are not saved by year.

AR Parameters for Sub-System General Ledger

AR parameters

Cash Collection POINT OF SALE

See User Registry as most parameters are recorded by user id or machine.

General

Property Control

Miscellaneous Billing

Registry Filter =

Motor Vehicle Excise

Workflow Management Module

• See System and User Registry settings for Workflow Management

Third Party Integration

Melissa

Postnet Paramteters?

Intelligent Bar Code

Sire

Configuration

Required Configuration Steps

This feature is configured in the Govern New Administration (GNA) application. To configure…
On the GNA ribbon, select the Application Configurations tab.

1. Click Web Configuration group > Manage Website.
2. In the list column, select your web site.
3. Under the Website tab, click the Others tab; click the Misc Billing Payment button.

User Interface

Misc Billing Receipt command buttons

Create New – Click to create a new MB payment type, i.e. School Tuition, Tax, and so on.
Cancel Changes – When no configuration information is required to be entered.

Save the current item – To save any changes, made to the configuration, click Save.

Misc Billing Receipt parameters

Active A/R Class Link Online – To make the option available online through eGovern, click Active A/R Class Link online. Until selected the settings remain in the configuration, but is not active.
A/R Class – Select the A/R Class that the payment will be transferred from the combo box.
Name ID – The NA_ID of the account requesting the ability to make an online payment.
Miscellaneous Billing ID – A required field.
User Custom Label Text – Enter the text string that is to appear as the label

Creating an Entry
To add an entry to the list…

1. In the Filter group, select a year that the payments are made to
2. Select an A/R Class in the A/R Class Link parameter that the payment will be entered into.
3. They will need to specify an NA_ID for the account
4. A required MB_ID is also entered for the account.
5. The label that the user will see online.

Deleting an Entry
Remove the current item – To delete a payment type, where there multiple entries, click to select the type from the list on the left hand column; click the Trashcan icon.