Overview

Version 6.1 (Under Development)

Overview

The purpose of the document queue is to serve as a placeholder for Multimedia documents that are to be added to a record at a later time. For example, a lineup of applicants are waiting to apply for permits or licenses, as the forms are filled out there may not be sufficient time to go through the process of scanning their required support documents for the application. As their record is completed, the scanning or importing attachment process for their multimedia documents are sent to the scanning queue. The will be attached at a later time. When the attachment process is ready to be completed, the Multimedia Scanning Queue presents the list of documents. Each document is selected on the list, and the scanning/import is performed. As each item on the list is processed, it is removed from the queue.

NOTE: The driver for the scanner being used must be Windows Image Acquisition (WIA compliant)

Functionalities

The Multimedia Scanning Queue is a custom control that allows users to “build up”, or “Queue up” a list of required documents for any Govern module. Although the title reads as Workflow Multimedia Scanning Queue, in actuality the feature is not dependent on the Multimedia function and can be used without the Multimedia control.
The Multimedia Scanning Queue action generates a multimedia document for the scanning queue that is related to a workflow. This action is performed according to the parameters defined in the Govern New Administration (GNA).

NOTE: This is not a generic action, and can only be invoked in the context of a workflow. This action is only functional when the category’s entry key type is a P_ID, or an NA_ID. USER_ID or DEPT_ID are not used.

The Multimedia function may be configured to work in together with the Multimedia Scanning Queue in Govern. This function can be used to control individual scans, or to control scanners that perform bulk scanning duties; the condition is that the installed driver for the scanner is WIA compliant.
The Multimedia scanning queue is a grid that displays a list that will require documents to be attached to them.

Example

As an example in a Workflow that results in the generation of a license, users can create a principal form workflow permit type. In addition to the principal form, the form will consist of two custom entities, the Multimedia entity, and the Multimedia Scanning Queue entity.

NOTE: Placing the Multimedia and Multimedia Scanning Queue custom entities together on the same form is not a requirement for functioning. As mentioned earlier, the Multimedia Scanning Queue entity can function independently of the Multimedia custom entity.

Configuration

OpenForms Designer (OFD)

As stated, Multimedia, and Multimedia Scanning Queue are both custom entities. When configuring the Multimedia entity, you would need to choose a parent entity, and set the selected multimedia type, e.g. in OFD configuration, the value of SelectedMultimediaType = Workflow, in the case of the Multimedia Scanning Queue, the configuration of a Parent Entity, or Property is not required.

OFD Properties

Properties			Value
Custom Entity
ID
	Element ID		Generated by system
Misc
	Action		MsGovern.OpenForms.CustomControls.dll MultimediaScanningQueue_Control
	Name
	Parent Entity		– Not Required –
	Properties
		Tab sequence number	– Not Required –
		Text	Multimedia Scanning Queue (User defined name)

Extension Selector

This is displayed when the ellipsis button [ … ] at the end of the Action parameter is selected

Assembly	Class
MsGovern.OpenForms.CustomControls.dll	MultimediaScanningQueue_Control

Govern New Administration (GNA)

In the Department Maintenance form when defining Multimedia codes, note that one of two data types can be used for scanned requests. The data types that can be scanned are as follows:

• I (Image) – Image files that are stored within the database.
• P (Picture Link in the database) – Links to files that are external to the database.

NOTE: Picture (P) data types are associated with the External Document (Permanent Path) option.

User Interface

When correctly configured, the Multimedia Scanning Queue form is presented with three (3) main groups. On the tab is a Refresh button

Queue group – parameters (center)

Queue grid Columns

Multimedia Type – Select one of two options Name, or Parcel. The initial default value is dependent upon whether the profile is based on a NA_ID, i.e. Name, or a P_ID, i.e. Parcel. This value can be changed to view the items in the queue.

Queue grid Columns

This grid is populated as a result of a query and will display a list of the multimedia documents that are to be scanned in the queue. There are two (2) queries that are used to populate the Queue grid. Which query used is determined by the value selected in the Multimedia Type parameter located above the grid. Consequently the columns displayed will be dependent on a selection of the Parcel (P_ID) or Name (NA_ID).

How to refresh the Queue grid

Users may refresh the grid containing queued items at any time. This can be done with a click on the refresh button that is displayed on the immediate right of the tab label.

Multimedia Type – Parcel
Entry Date – This column will display the entry date of the record
Document Type – The Document Type is the multimedia code that was assigned to the record when it is being queued. These codes are created in the Department Maintenance form under the Multimedia Codes tab.
Parcel Info – A certificate number is displayed in this column. If a certificate number is not present, then the application number is displayed.
Workflow # – When appropriate, this column will display the Workflow number associated with the record.

Multimedia Type – Name

Entry Date – This column will display the entry date specified for the queued record
Document Type – The Document Type is the multimedia code that was assigned to the record when it is being queued. These codes are created in the Department Maintenance form under the Multimedia Codes tab.
Name – This parameter displays the content of free_line_1 from the NA_NAMES table name (NA_ID) associated with the record.
Workflow # – When appropriate, this column will display the Workflow number associated with the record.

Details group

Info Type – This is the document type assigned to the requested file.
Details – Displays parcel or name information
Request Date – If available, this is the set date requested for the document
Document Type – The requested document type is indicated in this field. This is description of the document.
Image Type – This is the classification of the image.

Preview

Document Type – Description of the document.
File Type – This is the type of file, e.g. .jpg, .png, .bmp, .doc, .pdf, and so on.

Actions group

Import – Click to display the file selection window; navigate to and select the file that is to be imported.
Scan – To scan directly from Govern click this button. When the scan is complete the image will be displayed in the Preview group. No interim UI is displayed.
Save – A click on Save will save the file with the record. When the save is complete, the record will be removed from the scan queue.

Scan Settings subgroup

There is a combo-box that displays the WIA compliant scanner that is configured on the system.
Scan with the integrated UI – When this option is selected, the interface will default to the scanner manufacturers interface. When selected, all options in this form will be disabled.

Adding to the Queue

Items are added to the queue either directly through the Multimedia form, or as a result of actions that are associated with an activity. When the item has been added to the queue as a request, they can then be selected one at a time from the list. The required multimedia file is then acquired to be added to the request through a file import, or an import as a result of a scanner acquisition. When the imported document as been saved, i.e. associated with the queue request, the file is removed from the queue.

Documentation

101-std-frm-010 Workflow Multimedia Scanning Queue.pdf

See Also

Workflow Management ACTION – Generate Multimedia Image Queue
Multimedia
Workflow Management Product Map

Version 6.0 | Version 6.1 (In Development)

A/R Parameters

See also 101-cc-config

ACH Parameters

The Automated Clearing House (ACH) City and Bank Parameters are required for setting up ACH Processing. This is available for all Tax Assessment and Billing subsystems, and for the Utility Billing subsystem. User need to define the following parameters in the ACH City & Bank parameters section of the Accounts Receivable General Parameters form of both destination and origin bank names and routing number. – Verify Sub-systems

 

Registry Type	Section Name	Key Name	Key Value	Action
	a/r parameters	PAP by A/R sub-sytem	Yes / No	ACH (PAP) Supported via Payment Plan Select this option to add ACH Preauthorized Payment Support as an option for Payment Plans.
	a/r parameters	ACH Debits File	Yes/ No	Select to allow the new ACH Debit feature
	a/r parameters	city bank name	NULL	Destination Bank NameEnter the name of the bank that manages your ACH processing
	a/r parameters	city bank routing number	NULL	Destination Routing No.Enter the routing number of the bank that manages your ACH processing. This is a unique eight digit number used to identify the financial institution.
	a/r parameters	city id	NULL	to validate if still in used
	a/r parameters	company id	NULL	Company ID (City ID)Enter the identification number for the city or company making the deposit, in the Company ID field. Typically, this is the same as the Federal Tax ID.
	a/r parameters	city bank account number	NULL	Bank Account number
	a/r parameters	origin bank name	NULL	Origin Bank NameEnter the name of your regular bank
	a/r parameters	file descriptor	NULL	A file descriptor field is available in the ACH City and Bank Parameters group in the Accounts Receivable General Parameters form. This is used for specifying a custom ACH string to insert into the header of an ACH file. The File Descriptor string is different for each bank and so should be verified before it is entered. T he string that is entered will appear as the first line the ACH file that is generated.

AR ans CC General Parameters

Module	Registry Type	Section Name	Key Name	Key Value	Action	Notes
cc		a/r parameters	minimum balance	Amount	No penalty and int. generated if balance due less than this amount
cc		a/r parameters	minimum percentage	Percentage	No penalty and int. generated if balance due is less than this %	Validate business rule
cc		a/r parameters	exact installment	Yes / No	Select this option to prevent collection of the second installment through the Payment Data Entry form before the first has been collected.Otherwise, if the second installment is collected while the first remains outstanding, the second installment payment is registered as the total payment in the database.	RE only brule
		a/r parameters	Use proportional distribution	Yes/ No	Proportional distribution of payments. Select this option to enable Proportional Distribution for cash collection. With Proportional Distribution, payments are distributed according to the amount owed on each account. For example, if the client pays $100.00 but owes $150.00 for electricity and $50.00 for water, $75.00 is paid towards the electric bill and the remaining $25.00 towards the water bill.	Deprecated 6.0
e-gov		a/r parameters	Web department		If you are using the Web portal, select a default department for managing the Web data.
e-gov		a/r parameters	Mb web default class
		a/r parameters	Security by area (101-ar-fea-009)	Yes / No	If yes, Option for special security by area is turned on for additional user permissions for the A/R related functions by property area fields (i.e neighborhood, jurisdictions….)	Deprecated or Roadmap
cc		a/r parameters	Remove discount if not full payment		No SRT discount if not full payment (a/r object? Or Cash Collection) – validate if SRT only
		a/r parameters	Use new AR transactions f or payment transfers		Need to validate
		a/r parameters	Check no. cycle		A number is entered
cc		a/r parameters	Prorate discount on partial payment		Need to validate for cc	to verifty
		a/r parameters	Bill number prefix		Select this option to use a two-digit prefix for A/R billing. If this option is selected, the Bill Prefix f field is displayed on the Govern Tax Posting to A/R batch process.
cc		a/r parameters	Re-apply penalty		Allow Apply Penalty from A/R InquirySelect this option to display and enable the Apply Penalty Button on the Detail tab of the A/R Inquiry function.With this button, the Govern user can apply penalties on selected accounts directly from the A/R Inquiry function and Cash Collection – to validate	to check for cc
		a/r parameters	Use g/l		Select Activate G/L Validation if you are using Govern’s General Ledger interface, in order to ensure that valid G/L account types are entered for the A/R class, according to the transaction type selected. When this option is selected, only valid G/L account type fields are enabled on the G/L Distribution Parameters form, new G/L accounts are saved to the AR_PARM_GL_ACCNT table. If you are upgrading to Govern for Windows from an earlier version: The accounts saved to AR_PARM_GL_DISTR are transferred to this table. If you are not connected to a G/L interface database: The Account Type drop down lists, on the G/L Distribution Parameters form, are populated from the AR_PARM_GL_ACCNT table.
st		a/r parameters	Period Closing Date		???
		Accounts receivable	Last as of date extract			Deprecated or Roadmap
cc		a/r parameters	Seperate deposit for credit card payment		Used for e-Gov only?	in use in egov only

AR Methods

The A/R Method forms are used for setting the calculation method for applying penalty and interest charges for the selected A/R Class. Penalty and Interest calculations are based on the effective date and due date of the bill. They can be applied as a one-time charge, or on a daily or weekly basis. Multiple A/R Methods are available. You can define percentages, length of discount period for calculating the interest and penalty.

AR Penalty/Interest Method

Was changed to Year base Registry in v1606.

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r method int	due nb days
	a/r method int	interest percentage
	a/r method int	due date method
	a/r method int	Interest method
	a/r method int	Include holiday

Deposit

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Auto assign deposit number		Enabled, if Activate Deposit Management is turned on, Select this option to allow the system to automatically assign a deposit account number.
	a/r parameters
	a/r parameters	Integrated deposit number		Activate Deposit Management Feature Select this option to activate the deposit management feature. When Deposit Management is enabled, an organization can create a deposit number that can be assigned to a specific transaction type. For example credit card transactions. The default transaction type is setup in Cash Collection Parameters under the credit card group. When activated, this will enable the two following features to be setup within this group. Separate Deposit for Credit Card Payments (in operation?) Automatically Assign Deposit Number When deactivated, this will enable Default Deposit Number Group
	a/r parameters	Default deposit number 1st		When Activate Deposit Management is deactivated, this will enable Default Deposit Number Group. User selects Default Deposit number predefined model + User ID + Date
	a/r parameters	Default deposit number 2nd
	a/r parameters	Prevent override deposit number		When Activate Deposit Management is deactivated, this will enable Default Deposit Number Group. Prevent Override of the Deposit Number (used in CC?) Select this option to disable the deposit number entry screen when you launch the Payment Data Entry function, in Govern. When this option is selected, the Payment Data Entry function opens directly using the default Deposit Number and the field is disabled.
	a/r parameters	Separate deposit for credit card payments		Enabled if Activate Deposit Management is turned on, select this option to enable the separate deposit account for credit card payment option. A feature that lets the system automatically create a distinct batch for payments such as credit cards. This means that the user is not required to manually change batch each time this payment type is encountered. (in operation?)

Payment transfer

Registry Type	Section Name	Key Name	Key Value	Action
	a/r parameters	no automatic transfer for invoices	No	validate
	a/r parameters	no automatic transfer for invoices	No
	a/r parameters	no automatic transfer for invoices	No
	a/r parameters	no automatic transfer for invoices	No

 

CCR Parameters (Misc. Cash Receipt)

Registry Type	Section Name	Key Name	Key Value	Action	Notes
cc	ccr integration	payment method	NULL	validate	validate
	ccr integration	user id	NULL
	ccr integration	ar id for mcr	0
	ccr integration	mb id for mcr	0
	ccr integration	na id for mcr	0

 

Common Sub System A/R Parameters

Serial Number

The list of sub-systems where you can modify the A/R Parameters depend on the organization serial number. Deprecated in 6.0
Still in used in A/R parameter by sub-system – See Roadmap for more information.

Common Parameters

The following parameters are common to several subsystems:

Link A/R to Names (Sub-System Name in SY_REGISTRY)
If this option is deselected the A/R is linked by property; if selected the A/R is linked by name. If the A/R is linked by property, the user can perform a search by property or account number when accepting payments or performing an account inquiry. If the A/R is linked by name, the user can also search by name. For some subsystems, this option is disabled and either selected, if the A/R is always linked by name for the subsystem, such as the Motor Vehicle Excise Tax subsystem or deselected, if the subsystem is always linked by property, such as the Special Assessment subsystem.

A/R Master by Fiscal Year
If this option is selected, A/R records for the account are saved by fiscal year. For some subsystems, this option is disabled and either selected, if the A/R records for the subsystem are always saved by fiscal year, such as the Tax & Assessment subsystems or deselected, if the A/R records for the subsystem are not saved by fiscal year, such as the Utility Billing subsystem.

Minimum Percent to Collect
For example: If you enter 50%, the minimum payment amount is 50% of the installment due. The user cannot enter less than the calculated amount in the Payment Amount in Govern, unless the Allow Payments < Late Charges Due option is selected, or if the user has Full Access Rights to the function. -to validate
If the previous installment is not completely paid, the remaining amount is added to the current installment. This amount needs to be paid before the minimum amount on the current installment can be collected.

• For example, a $3,000. Tax bill is divided into three installments of $1,000. The minimum collection amount is 50% ($500. in this example). The client pays $800.00 on the first installment, leaving $200.00 remaining. This is added to the second installment. The minimum amount that can be paid on the second installment is $700, $200.00 (unpaid amount from first installment) +500.00 (minimum collection amount for second installment).

Option to Reapply OCH/OCR to invoice without reference in MB, LM, ST, SA

• When the Bypass LM/MB/ST/SA funds reapplication option is selected in the A/R General Parameters form, unless an invoice number is specified, any payments will be recorded as an Open Credit transaction (OCT). Unless an invoice is referenced, the OCH amount cannot be applied to any invoices in the system. The system will now apply the OCH to a non-referenced invoice when the Bypass LM/MB/ST/SA funds reapplication option is selected.

Reapplication of Funds

• The following options are available on the Accounts Receivable General Parameters form for bypassing the reapplication of funds for Land Management (LM), Miscellaneous Billing (MB), Special Assessment (SA), and Self-Reported Tax (ST). When you apply the bypass to an overpayment made on a permit, Miscellaneous billing charge or special assessment project, it is saved as an Open Credit Transaction (OCT). Otherwise, the amount exceeding the payment due is applied to another permit, invoice, project, or Self-Reported Tax period. You are also able to apply the bypass or the reapplication of funds separately to the Miscellaneous Billing, the Land Management, the Special Assessment, and the Self -Reported Tax subsystems, by selecting or deselecting the following options, as applicable.

Sub-Systems Parameters

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Aircraft excise	yes no	Link A/R to Names
	a/r parameters	Aircraft excise year	yes no
	a/r parameters	Aircraft excise minimum amount
	a/r parameters	Aircraft excise minimum percent
	a/r parameters	Aircraft excise collect less than interest

Bankruptcy

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	bankruptcy
	a/r parameters	Bankruptcy year			A/R Master by Fiscal Year
	a/r parameters	Bankruptcy Link to Name	true-false		deprecated – will use parameter from sub-system transferred to bankruptcy to verify
	a/r parameters	Bankruptcy collect less than interest	true-false		A/R collection business rule
	a/r parameters	Bankruptcy Ignore Year			A/R collection business rule
	a/r parameters	Bankruptcy Priority	0-99		Sub-System Collection priority
	Bankruptcy Parameters	Set Alert when Transferring to Bankruptcy			to validate
	Bankruptcy Parameters	Ignore A/R Class without Delinquency Configuration when Transferring to Delinquency			to validate
	BR ACH Parameters	Bankruptcy ACH Parameters ..			to validate is still used
	a/r summarize g/l	Bankruptcy … See below			See A/R Parameters for Sub-System Parameters to summarize G/L Accounts

Boat Excise

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Boat excise		Yes no
	a/r parameters	Boat excise year		Yes no
	a/r parameters	Boat excise collect less than interest		Yes no
	a/r parameters	Boat excise minimum amount
	a/r parameters	Boat excise minimum percent

Business License

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Business license		Yes no
	a/r parameters	Business license year

Deed (deprecated)

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	deed		Link A/R to Names
	a/r parameters	Deed year
	a/r parameters	Deed collect less than interest
	a/r parameters	Personal title minimum amount
	a/r parameters	Personal title minimum percent
	a/r parameters	Land title minimum amount
	a/r parameters	Land title minimum percent

Delinquency

Registry Type	Section Name	Key Name	Key Value	Action	Notes
Accounts Receivable	Delinquency Parameters	Set Alert when Transferring to Delinquency	True-False		Alert flag will be set on the account that was transferred to delinquency. to verify
	Delinquency Parameters	Ignore A/R Class without Delinquency Configuration when Transferring to Delinquency	True-False		A/R Classes configured without a delinquency A/R Class Code will be ignored in the transfer to verify
	a/r parameters	Delinquency Collection Collect Less than Interest	True-False		Payment entry business rule – will not accept payment less than interest
	a/r parameters	Delinquency Collection ignore year	True-False		Payment Application business rule
	a/r parameters	Delinquency Collection Link to Name	True-False		To verify if deprecated. It uses the default sub-module transferred to delinquency Link to Name setting
	a/r parameters	Delinquency Collection Priority	0-99		Payment Distribution Sub-module priority
	a/r summarize g/l	Delinquency…. See below			See A/R Parameters for Sub-System Parameters to summarize G/L Accounts
DE

 

Land Management/Workflow Management

Sub-Systems = LM, and L2

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Land management		Yes – no
	a/r parameters	Land management year			For year base workflow management
	a/r parameters	Land management voluntary payment
	a/r parameters	Land management collect less than interest

Miscellaneous Billing

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Miscellaneous billing		Yes no	Link A/R to Names This option is disabled and always selected for the Miscellaneous Billing subsystem. Although you can link a property to a Miscellaneous Billing record, accounts are initially set up by name.
	a/r parameters	Miscellaneous billing year		Yes no	A/R Master by Fiscal YearSelect this option to save the miscellaneous billing records by fiscal year
	a/r parameters	Miscellaneous billing collect less than interest
	???	Web Default Class			Web Default Class Select a default AR Class for miscellaneous billing payments made over the Web. A miscellaneous billing is created for subscriptions to the eProfile that are paid over the Web

Motor Vehicle Excise

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Motor vehicle		Yes no
	a/r parameters	Motor vehicle year		Yes no
	a/r parameters	Motor vehicle minimum amount
	a/r parameters	Motor vehicle minimum percent
	a/r parameters	Motor vehicle collect less than interest

Personal Property

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Personal property		Yes no
	a/r parameters	Personal property year		Yes no
	a/r parameters	Personal property minimum amount
	a/r parameters	Personal property minimum percent
	a/r parameters	Personal property penalty breakdown
	a/r parameters	Personal property collect less than interest
	a/r parameters	Personal property cycle

Real Property

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Real property max over
	a/r parameters	Real property max shortage
	a/r parameters	Real property		Link A/R to Names
	a/r parameters	Real property year
	a/r parameters	Real property cycle		Yes/no
	a/r parameters	Real property over and short		Yes/no
	a/r parameters	Real property penalty breakdown		Yesno
	a/r parameters	Real property current year
	a/r parameters	Real property minimum percent
	a/r parameters	Real property minimum amount
	a/r parameters	Real property collect less than interest

Self Reported Tax

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Self reported tax		Link A/R to Names
	a/r parameters	Self reported tax year
	a/r parameters	Self reported tax minimum amount
	a/r parameters	Self reported tax minimum percent
	a/r parameters	Self reported tax collect less than interest		Yes no
	Srt parameters	Check change date		Yes no
	Srt parameters	check link to permits
	Srt parameters	st_account_id increment		1000

Special Assessment

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Special assessment		Link A/R to Names
	a/r parameters	Special assessment year		Yes no
	a/r parameters	Special assessment ar class
	a/r parameters	Special assessment ar class int
	a/r parameters	Special assessment collect less than interest
	a/r parameters	Special assessment principal by year
	a/r parameters	Special assessment a/r class by project

Tax Title

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Tax title		Link A/R to Names
	a/r parameters	Tax title year
	a/r parameters	Tax title minimum amount
	a/r parameters	Tax title minimum percent
	a/r parameters	tax title collect less than interest
	a/r parameters	Tax title penalty breakdown
	a/r parameters	Tax title pt
	a/r parameters	Tax title pt year
	a/r parameters	Tax title lt
	a/r parameters	Tax title lt year
	a/r parameters	Tax title pt collect less than interest
	a/r parameters	tax title lt collect less than interest

Utility Billing

A/R Master by Fiscal Year – This option is disabled and deselected. Utility Billing records are not saved by year.

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	a/r parameters	Utility billing		Yes no	Link A/R to Names Select this option to link the A/R for the Utility Billing subsystem to the Primary Name in the Utility Billing Mailing Index. Otherwise, the A/R is linked by property for this subsystem.
	a/r parameters	Utility billing year		NO	A/R Master by Fiscal Year This option is disabled and deselected. Utility Billing records are not saved by year.
	a/r parameters	Utility billing penalty breakdown		Yes no	Select the Penalty / Interest Breakdown (Batch) to use the Penalty. When this option is selected, the same A/R Class Code is used for the transaction, the penalty, and the interest. However, they are entered with interest (int) and/or penalty (pen) transaction types. When a transaction is made, it is automatically divided between the class codes. The penalties and interest are calculated according to the A/R Method selected. You do not need to create separate A/R Class Codes for this transaction type.
	a/r parameters	Utility billing collect less than interest		Yes no
	a/r parameters	Utility billing no penalty on penalty		Yes no
	Ub parameters	Update ar record in s/m
	Ub parameters	Assign ub in s/m

AR Parameters for Sub-System General Ledger

AR parameters

 

Module	Registry Filter	Section Name	Key Name	Key Value	Action	Notes
General	Accounts Receivable	a/r parameters	override g/l entry date by posting date	No
		a/r parameters	g/l start date	01/01/2010
Real Property			g/l real property inv	no
			g/l real property pmt	no
			g/l real property others	no
Utility Billing			g/l utility billing inv	no
			g/l utility billing pmt	no
			g/l utility billing others	no
Special Assessment			g/l special assessment inv	no
			g/l special assessment pmt	no
			g/l special assessment others	no
Land Management			g/l land management inv	yes
			g/l land management pmt	yes
			g/l land management others	yes
Personal Property			g/l personal property inv	no
			g/l personal property pmt	no
			g/l personal property others	no
Motor Vehicle			g/l motor vehicle inv	no
			g/l motor vehicle pmt	no
			g/l motor vehicle others	no
Boat			g/l boat inv	no
			g/l boat pmt	no
			g/l boat others	no
Aircraft			g/l aircraft inv	no
			g/l aircraft pmt	no
			g/l aircraft others	no
Miscellaneous Billing			g/l miscellaneous billing inv	no
			g/l miscellaneous billing pmt	no
			g/l miscellaneous billing others	no
Tax Title			g/l tax title inv	no
			g/l tax title pmt	no
			g/l tax title others	no		T
Tax Deferral			g/l tax deferral inv	no
			g/l tax deferral pmt	no
			g/l tax deferral others	no
Tax Title			g/l tax title pp inv	no
			g/l tax title pp pmt	no
			g/l tax title pp others	no
			g/l tax title pm inv	yes
			g/l tax title pm pmt	yes
			g/l tax title pm others	yes
Deed (deprecated)			g/l deed inv	no
			g/l deed pmt	no
			g/l deed others	no
			g/l self reported tax inv	yes
			g/l self reported tax pmt	yes
			g/l self reported tax others	yes
			g/l business license tax inv	yes
			g/l business license tax pmt	yes
			g/l business license tax others	yes
Bankruptcy		a/r Summarize GL	Bankruptcy – Billing	true-false		Summarize G/L Accounts for …
			Bankruptcy – Payments
			Bankruptcy – Others
Delinquency		a/r Summarize GL	Delinquency & Collections – Billing	true-false		Summarize G/L Accounts for …
			Delinquency & Collections – Others	true-false
			Delinquency & Collections – Payments	true-false

 

Cash Collection POINT OF SALE

See User Registry as most parameters are recorded by user id or machine.

 

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	Cash collection	Credit card type

 

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	Point of Sale	CSI Cloud address	URL
	Point of Sale	CSI Merchant Account Code	Alphanumeric (Assigned)
	Point of Sale	CSI Password	“Provided by merchant”
	Point of Sale	CSI Terminal Code	“Provided by merchant”
	Point of Sale	CSI Username	“Provided by merchant”
	Point of Sale	Forte Merchant ID	“Provided by merchant”
	Point of Sale	Forte Password	“Provided by merchant”
	Point of Sale	Forte Response Time-out (Seconds)	“Provided by merchant”
	Point of Sale	Point of Sale Provider	“Provided by merchant”

 

General

Registry Type	Section Name	Key Name	Key Value	Action	Notes
	Default	Country Format	u
	Default	Format Name Proper Case	y
	Full Audit Trail	Full Audit Trail	“selected”		Select to invoke full audit mode
	General	County
	General	Current Year for Winnipeg Satellite Systems
	General	Customer Code			Govern 3 letter customer code
	General	Database Date	MM/dd/yyyy
	General	Flag to automatically open high priority messages	“selected”
	General	Flag to automatically open low priority messages
	General	Flag to automatically open normal priority messages	Value not set (Default)
	General	Help Folder Structure Type	Same Level (Default)
	General	Login Prefix	Value not set (Default)
	General	Notification flag for high priority messages
	General	Notification flag for low priority messages
	General	Notification flag for normal priority messages
	General	Primary Activation Key	0
	General	Show English VT Description
	General	Show French VT Description
	General	State
	General	Status bar ARGB Color
	General	Use Winnipeg Satellite Systems
	General	User has unique connection key ()
	Imaging	Imaging Path Level 1
	Imaging	Imaging Path Level 2
	Imaging	Imaging Path Level 3
	Roll Forward	Roll Forward Audit Records
	SMTP	Default Sender Address			Typically a no reply administrator address.
	SMTP	Host			Enter the host name of your SMTP server in the SMTP Host parameter. Example: 192.168.123.21, or smtp.sparta.com.
	SMTP	Password			Enter the password used to access the account. Text entered into this field will appear “cloaked”, i.e. typed letters will appear as asterisks e.g. “ ** ” to hide the typed letters.
	SMTP	Port			Specify the SMTP Port provided by the System Administrator; the typical port is 25.
	SMTP	User			In the SMTP User field enter the username used to access the account.
					Configuration of the eGovern – Public Self Service Portal

 

NOTE: For SMTP Configuration parameters for the eGovern – Public Self Service Portal, refer to General Settings Parameter – SMTP Configuration.

Property Control

Registry Filter	Section Name	Key Name	Key value	Action	Notes
	property control	add user name in memo	No
	property control	assign multimedia in s/m, all departments	No
	property control	deed process	No
	property control	deed transfer owner	No
	property control	deed transfer owner default	No
	property control	encrypt federal id no	Yes
	property control	encrypt social security no	Yes
	property control	g/l interface	GL_EXPORACLEINT
	property control	intergrated g/l	No
	property control	legal index multi format	No
	property control	summary card at form load	Yes
	property control	support multiple jurisdiction	No
	property control	tax map for external	Yes
	property control	use word spell check	Yes		validate

 

Miscellaneous Billing

Registry Filter =

Registry Filter	Section Name	Key Name	Key Value	Notes
	a/r parameters	Miscellaneous billing	True/Flase	Link A/R to Names This option is disabled and always selected for the Miscellaneous Billing subsystem. Although you can link a property to a Miscellaneous Billing record, accounts are initially set up by name.
	a/r parameters	Miscellaneous billing year	True/False	A/R Master by Fiscal Year Select this option to save the miscellaneous billing records by fiscal year
	a/r parameters	Miscellaneous billing collect less than interest	True/False	Cannot collect less than the interest due
	???	Web Default Class	Ar Class	Web Default Class Select a default AR Class for miscellaneous billing payments made over the Web. A miscellaneous billing is created for subscriptions to the eProfile that are paid over the Web
Miscellaneous Billing Year Filer = None	Miscellaneous Billing	Account Number Number of Digits	0 to 9	Used to generate the Account Number. The following parameters determines the number of leading zeros to add to the MB ID.
		Invoice Number Number of Digits	0 to 9	Used to generate the Account Number. The following parameters determines the number of leading zeros to add to the MB_INV ID.
		Activate Sales Tax		To be verified if default
By Year	Miscellaneous Billing	Activate Sales Tax
		Tax Method
		Tax AR Class 1
		Tax AR Class 2
		Sales Tax 1 (%)
		Sales Tax 2 (%)

Motor Vehicle Excise

Workflow Management Module

• See System and User Registry settings for Workflow Management

 

Third Party Integration

Registry Type	Section Name	Key Name		Key Value	Action	Notes
	Inovah		Use inovah
	Inovah		Inovah user id
	Inovah		Inovah user password
	Inovah		Inovah web service url

 

Registry Type	Section Name	Key Name	Key Value	Encrypted	Action
	creditcardprocessor	creditcardprocessorcompany	NULL	0
	creditcardprocessor	minamount	$10.00	0
	creditcardprocessor	monerisapi_token	NULL	-1
	creditcardprocessor	moneriscrypt	NULL	-1
	creditcardprocessor	monerishost	NULL	-1
	creditcardprocessor	monerisstore_id	NULL	-1
	creditcardprocessor	paypalpartner	NULL	-1
	creditcardprocessor	paypalpassword	NULL	-1
	creditcardprocessor	paypalport	NULL	-1
	creditcardprocessor	paypaltender	NULL	-1
	creditcardprocessor	paypaltimeout	NULL	-1
	creditcardprocessor	paypaluser	NULL	-1
	creditcardprocessor	paypalvendor	NULL	-1
	creditcardprocessor	runmode	§¸©ž	-1

Melissa

Filter	Section Name	Key Name	Value	Action
	melissa	com customerid	NULL
	melissa	supported countries	us
	melissa	usage	0
	melissa	web service customerid	NULL
	melissa	web service is available	yes
	melissa	web service url	NULL
	license	melissa

 

Postnet Paramteters?

Filter	SECTION_NAME	KEY_NAME	KEY_VALUE	Action
	bill interface font	barcode	WASP 39 L
	bill interface font	barcode size	18
	bill interface font	barcode size pb	16
	bill interface font	barcode height	435
	bill interface font	ocr	WASP OCR A
	bill interface font	ocr size	12
	bill interface font	ocr size pb	10
	bill interface font	ocr height	280
	bill interface font	postnet	WASP POSTNET
	bill interface font	postnet size	9
	bill interface font	postnet size pb	7
	bill interface font	postnet height	240

Intelligent Bar Code

Registry Type	Section Name	Key Name	Action
	Intelligent Bar Code	generate mail barcode on save
	Intelligent Bar Code	mailer id
	Intelligent Bar Code	service type id
	Intelligent Bar Code	barcode id

Sire

Filter	SECTION_NAME	KEY_NAME	KEY_VALUE	Action
	sire	use sire integration	no
	sire	user name	NULL
	sire	password	NULL
	sire	api key	NULL
	sire	license key	NULL
	sire	site key	NULL
	sire	web service url	NULL