Cash Collection Module
Overview
Cash Collection is used for accepting and processing the following transaction types in person, usually at a counter in a government office:
- Payment: Money given in exchange for goods or services.
- Deposit: An amount of money placed in a bank.
- Postdated Payment: For this transaction type, an AR_ID must be set up previously for the NA_ID or P_ID associated with the payment.
- Voluntary Payment / Advance Payment: An amount that is paid before the bill is received; for example, a taxpayer may forward a payment to cover bills during a predicted absence. (GA 1611)
For details on these payment types, refer to the Transaction Types document in the A/R documentation:
A local government office can use cash collection to accept payments, from taxpayers, for real estate and personal property tax bills along with utility bills. Payments from multiple accounts can be processed in a single transaction. These accounts can even be in different names. For example, a taxpayer could pay personal tax and utility bill and those of a parent at the same time.
The Cash Collection form can be used for processing payments from any other billing modules, such as:
- Real Property Tax
- Personal Property Tax
- Self Reported Business Tax
- Miscellaneous Billing, Utility Billing
- Special Assessment
- Workflow Management
Business Rules
Cash Collection is fully integrated with the Govern Accounts Receivable module. All A/R business rules apply.
See Cash Collection Business Rules
Cash Collection Configuration
The configuration for cash collection comprises:
See Cash Collection Configuration.
Administration
The Accounts Receivable Cash Collection Parameters are used for setting the defaults for the Govern OpenForms Cash Collection Payment Data Entry form and for the cash collection receipts.
The default Cash Collection Parameters can be defined at the following levels:
- Computer Name: If you define settings by computer name, all users logged in to the computer have the same defaults.
- User ID: If you define settings by user ID, the defaults are specific to the user.
If parameters are defined at multiple levels, the settings defined at the user level override those defined at the computer. Parameters defined on the workstation override those defined on the server, in a Terminal Server environment.
Cash Collection User Data Entry Form
The A/R Cash Collection form is used by clerks for processing A/R payments that are made in person.
The Cash Collection form includes:
- Deposit Management
- Payment Data Entry
- Cash Collection Wizard
- Cash Collection Print Receipt
See Cash Collection form (CC-001).
Batch Processing
The Cash Collection Posting batch process is used for payments processed through the Cash Collection form. It transfers transaction records to the following database tables
- A/R_SUMMARY
- AR_MASTER
- AR_DETAIL
See Cash Collection Payment Posting
Third Party Integration
The Cash Collection module is designed for integration with third-party software and hardware.
Software
- Constellation Payment CSI PAY
- Forte
Hardware
- Cash Drawers
- Receipt Printers
- Check Validator (see roadmap)
- Cherry Keyboard – Deprecated
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