Application Browser Form – Matix Integration

Application Browser Form – Matix Integration

Overview

Matix leverages the power and flexibility of ESRI’s ArcGIS Server, and web-based mapping services, to provide an everyday tool for performing statistical analysis and visualizations. Matix integration allows the Govern application to leverage the functionality of the Matix plugin in Govern V6 through a custom control. When configured the integration is presented as another “child” of the integration controls, similar to the Govern Web Browser Integration (WBI). Matix Integration has been implemented in GA release 1511 for version 6.0 and 6.1.

For the Matix integration, there are three (3) principal areas of the user interface that are used.

  • Dataset TreeView – This is used for displaying search results, and expanding the results to access related OpenForms.
  • Matix Ribbon – This area contains the principal controls that allow users to query and interact with configured base maps.
  • Matix Map pane – This displays the GIS map as well as the controls to modify the display of the map, layers, and selected parcels. The Dataset TreeView and the Matix Map pane can be configured to update and display information automatically or with manual synchronization.

Configuring the UI for Auto-Synch or Manual Synch operation is achieved through selections made in the Govern User Registry Manager form. See Auto-Synch and Manual Synch Configuration in the Matix documentation for more information.

Features

Matix Integration features include:

  • Display GIS Map In Govern
  • Support Multiple Matix Configuration, Different Map / Data per role/user
  • Ability to Show Selected Parcel (in Govern) on the Map
  • Support Multiple Selection Mode (Rectangle, Free Hand, point,…)
  • Ability to add/replace GIS selection to Govern Treeview
  • Ability to Create PNG / Multimedia Document
  • Search Govern Parcel and display the result on the map
  • Search GIS for GIS Data and Intersection
  • Support Multiple Base Image
  • Support Theme Map
    • Label
    • Color Ramp
    • Points

 

User Registry Filter Matix

See Other
AutoZoom to Highlighted (Selected)
AutoZoom to Selected (Loaded)

OFD Setup Controller Setup

Search Group

Documentation

Click to link to the Current Matix documentation.

Videos

Click on this video link to learn more about Govern Matix Integration.

Related Topics

For more information, visit Harris Govern web site

 

101-std-frm-008

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...

AR – Accounts Receivable Class Form

Accounts Receivable Class Form

Overview

The A/R Class form is used for creating and maintaining A/R Classes. These are used for classifying A/R transactions and records. They are defined by subsystem. If required, an A/R Methods for interest and penalties can be associated with an A/R Class Codes. General / Ledger distribution is managed by A/R Class.

Documentation

To view this information in pdf format with more scenarios and examples, click on the following link:
AdmClass

Accessing the A/R Class Form

To access the A/R Class form:

  1. Launch GNA.
  2. Select Application Configurations > Accounts Receivable > A/R Class.

Accessing the A/R Class Form from another Fiscal Year

A/R Class Codes are saved by fiscal year. By default, the A/R Class Parameters form opens to the year most recently set in GNA. This is the Current Year. You can change the year to create, view, and modify parameters in another year. You can open A/R Class Codes in multiple years at the same time.

Note that you copy A/R Class Codes from the current year to a year in the future.

To access A/R Class Codes from another fiscal year:

  1. Launch Govern New Administration (GNA).
  2. Select the Year menu in the title bar at the top of interface. The Current Year text box is displayed.
  3. Enter the year in the Current Year text box.
  4. Select Application Configurations > Accounts Receivable > A/R Class.

Note: GNA remains set in the year that you define as the current year. Any form that you open is automatically set to the current year.

A/R Class Code Action Buttons

Creating a New A/R Class
Click New to reset the form and create a new A/R class.
Copying an A/R Class
Click the Copy button to duplicate an existing A/R Class. This saves time and facilitates data entry when you have multiple A/R Classes to create.
Note: The Code is not copied. This must be unique for each A/R Class. It is a required field.
All other parameters are copied including the Short and Long Descriptions, all Links to other A/R Classes, the Interest and Penalty Method, and the Priority.
The rules for A/R Class Priorities are described under Priority (Highest Number = Highest Priority) on page 35.

The Code is not copied. The GL Distribution is not copied with the A/R Class Code. It can be copied separately.
Saving an A/R Class
Click Save to save a new A/R Class or any modification to an existing one (Table: VT_USR_AR_CLASS).
Deleting an A/R Class
Click Delete to remove the current A/R Class from the database (Table: VT_USR_AR_CLASS).

Note: An error message is displayed under the following conditions:
You select the Use G/L Validation setting on the A/R General Parameters form after creating A/R Class Codes. A/R Class Codes without G/L distribution.
If this setting is enabled, you must set up a G/L distribution for all A/R Class Codes.
This error message could be generated if you are looking at A/R Class Codes from a previous year when this setting was disabled. A/R Class Codes are saved by year. General Parameters are not.

A/R Class Code Parameters

Code
Enter a unique set of characters to identify the A/R Class (Table: VT_USR_AR_CLASS). This is a required field.
Note: If you do not complete the English and French Short Descriptions, the Code is entered automatically in these fields when you click Save. You can modify these as required.

Short Description
Expand the drop-down list beside the name field to display the Short and Long French and English Descriptions. Update the text for the short description. This is used for fast data entry and look-ups on forms where space is limited.
Long Description
Update the text for the long description. This is displayed for look-ups, on forms and reports.
Subsystem
Select the subsystem from the drop-down list. This list displays the subsystems that are have associated billing, such as the Tax sub-systems, Land Management, Land Management2, Miscellaneous Billing, Special Assessment, and Utility Billing (Table: VT_SY_SUBSYS).
Note that two sub-systems are provided for Land Management. This provides a second classification for A/R transactions. Separate security can be set for Land Management 2. All other parameters are the same.
Cycle
Select an A/R Cycle from the drop-down list (Table: VT_USR_ ARCYLE). This field is required for the Govern Real Property Tax, Personal Property Tax, and all tax subsystems.
A/R Cycles are used for billing purposes. Typically, a municipality has two A/R cycles for real property, one for municipal tax and another for school tax. When configuring a tax levy, an administrator can select A/R Class Codes according to the A/R Cycles that are associated with them.
Transaction Type
Select a Transaction Type from the drop-down list (Table: VT_SY_ ARTRTYPE).
Refer to the A/R G/L Transaction Rules document for details on the transaction types, including the transaction types for which A/R Class Codes are required and those for which they are optional.
If you leave the Transaction Type field blank on the A/R Class Code form, the user can select a transaction type when completing the transaction. Otherwise, if you fill in the Transaction Type, it cannot be modified on the Govern form.
Link to A/R Reason Code
Select an A/R Reason Code as a default for the A/R Class Code if applicable. A/R Reason Codes are user-defined and saved in VT_USR_ARREASON.
A/R Penalty and Interest Methods
A/R Method
Click A/R Method to open the Penalty / Interest Additional Parameters form for the A/R Method that was selected in the Interest/Penalty Method drop-down list.
Interest / Penalty Method
Select a penalty method from the drop-down list (Table: VT_SY_PENALTY).
See A/R Method for definitions of the available interest and penalty method types.
Tax Liens, Deferrals and Penalties
Tax Title / Lien A/R Class
Select the Tax Title or Lien A/R Class from the drop-down list (Table: VT_USR_AR_CLASS). This class is used in the batch Tax Title Transfer process.
Tax Deferral A/R Class
Select the Tax Deferral A/R Class from the drop-down list (Table: VT_USR_AR_CLASS). This class is used in the batch Tax Deferral Transfer process.
Link to Tax Levy No.
Select the Tax Levy Number from the drop-down list (Table: VT_USR_LEVYCODE). This is used in the Water Lien, the Special Assessment Lien, and the Miscellaneous Billing Lien Transfer process.
Link to Interest A/R Class Code
Select the A/R Interest Code that you want to link to the selected A/R Class Code.
Link to Tax Penalty Levy No.
Select this option if you are linking the A/R Class to a levy code for Utility Billing late charges (Table: VT_USR_ LEVYCODE). Refer to the Utility Billing documentation for further details.
Note: This option is displayed for the Utility Billing subsystem only.
Default Amount
Enter a default amount to be displayed on the Payment Data Entry form when the associated A/R Class Code is selected.

Note: The Default Amount works only in combination with the Transaction Types: Blank, Miscellaneous Cash Receipt or Charge. In these two scenarios, the Payment Data Entry will display the Default Amounts. The Payable in Installment field must be deselected. If you use one of these transaction types, then you must enter a default amount.

Payable in Installments
This option is available for the Real Property, Personal Property and all other tax systems. Select this option if the A/R is payable in more than one installment. The number of installments is set in the General Parameter screen of these tax subsystems.

Priority for A/R Classes

Priority (Highest Number = Highest Priority)
Enter a priority number for the A/R Class code. The Class Code with the highest number is processed first; i.e., priority number 2 is processed before priority number 1.
Apply Before Installment/Apply Before Date
If two class codes have the same priority number, they are processed according to the entries for these fields.

Other A/R Administrative and Configuration Forms

103-ar-parm-Parameters A/R General Parameters.
103-ar-parm-GLAccounts A/R GL Account
103-ar-parm-CC Cash Collection Parameters

Documentation

For the complete reference guide, see 101-all-001-GovernAccountsReceivable-(man)-(6.0).
For the A/R Transaction Rules, see 101-ar-001-AR-TransRulesGL.

See Also

Accounts Receivable Module
Centralized Cash Collection Module

 

 

103-ar-parm-Class

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...

AR – Refund Reversal Form

Accounts Receivable (A/R) Refund Reversal

Overview

The section describes the Refund Reversal transaction process. This is available for posted refunds only. It can be run if a payment reversal was created in error.

The Refund Reversal form is accessed from a Posted Refund in the Govern A/R Inquiry form. Therefore, before a refund reversal can be created, the following processes must take place:

  • An invoice must be created for the A/R record.
  • The invoice must be Billed and posted.
  • The bill must be paid and the payment must be posted.
  • The payment must be refunded and the refund must be posted.

NOTE: Security options are pending development.

Documentation

101-ar-frm-028 Refund Reversal

Accessing the Refund Reversal Form

Read More...

To access the Refund Reversal form:

  1. Launch Govern.
  2. Open a Profile that includes the A/R Inquiry.
  3. Select the A/R Inquiry form.
  4. Perform a search and select the required name or property record.
  5. Select the required record in the Summary section.
    Details of the record are displayed in the Details section.
  6. Right click on the required Refund in the Details section.
    A context-sensitive menu appears.
  7. Select Refund Reversal.
    The Refund Reversal form appears.
    The following fields are populated with data from the selected refund.

General Information

  • Subsystem
  • Year
  • Bill Number
  • Cycle Code

Detail

  • Date
  • Effective On
  • Amount
  • Interest
  • Total to Refund
  • Class Code: This field can be modified

The following fields can be modified:

  • Invoice No.
  • Check No.
  • Justification Code
  • Deposit Number
  • Notes
  • Payer Information

General Information

Receipt Number

The Receipt Number is automatically generated according to the setup in the Cash Collection Parameters. It comprises a three-digit code that is based on either the Receipt Group or the user ID of the logged-in user. The code is followed by the receipt sequence. This is an eight-digit number that starts with one for each user or receipt group. The number increases by one for each new receipt.

Subsystem
The subsystem for the record or entry selected on the A/R Inquiry form is displayed.

Year
This field displays the fiscal year of the transaction.

Bill Number
This field displays the bill number for the selected record.

Invoice No.
Enter an invoice number for the transaction.

Check No.
Enter a check number in this field, if applicable.

The Check Number is displayed with the record in the A/R Inquiry form under Balance Forward Details.

If the check number is created by the Refunds form in Govern, it is displayed when the transaction is saved.

Cycle Code
This field displays the Cycle Code associated with the record (Table: VT_USR_ ARCYCLE).

It is now mandatory to create A/R Cycle Codes for Real Property and Personal Property tax billing. This is used for tax billing cycles and is linked to the A/R Class Code in GNA. You need to set up at least one Cycle Code, but you can create multiple codes. For example, you could have one cycle for municipal tax and a second for school tax.

Frozen IDs are now created for cycle billing. A new Frozen ID is assigned when you run the Posting to A/R batch process. This is called a Certified Record. It is displayed in the Govern History Panel with the Cycle Code. The first Certified Record is assigned Frozen ID -1, the second -2, the third is assigned -3, and so on if there are multiple cycle codes.

A new Tax Audit record is created for all the parcels included in the batch process. The Entry Code for these records is set to Original. The Frozen ID is updated and a new entry is listed in the History Panel. For further details, refer to the Govern Real Property Tax documentation.

Date
This field displays the entry date for the refund. By default, this is the current date. To change the date, click the calendar beside this field and select a new date.

Effective On
This field displays the date that the transaction becomes effective. To enter a date, click the calendar beside the field and select a new date.

Amount
This field displays the amount of the refund. It cannot be modified.

Interest
This field displays interest accumulated on the amount. It cannot be modified.

Total to Refund
this field displays the total amount to refund. It cannot be modified.

Class Code
This field is automatically populated with the A/R Class Code for the selected refund. The drop-down list contains all the A/R Class Codes that are defined with the Refund Transaction Type or with no specific transaction type. Select a different A/R Class Code from the drop-down list (Table: VT_ USR_AR_CLASS).

From Installment Number
Select the installment period for the refund: first, second, third, fourth installment or total (Table: VT_SY_ INSTALL).

Due Date
Click the calendar icon beside the Due Date field and select the date the refund is due, if applicable.

Discount Date
Click the calendar icon beside the Discount Date field and select the final date for a discount on the refund.

Comment

Justification Code
Select a Justification Code to explain the reason for the refund (Table: VT_USR_ARREASON).

Deposit Number
Depending on the options selected in GNA, deposit numbers can be automatically generated or user-defined.

Automatically generated deposit numbers are composed of one or two of the following fields: date, last deposit, and user ID. This number can be modified if you have the required security permissions.

If Deposit Management is activated, a drop-down list is added to the Deposit Information parameter. This is populated by the deposit numbers created in the Deposit Management form. See Deposit Management on page 203.

Do one of the following:

  • Enter a new deposit number required.
  • Select a deposit number from the drop-down list.

Notes
Enter any notes or comments applicable to the refund.

Payer Information

By default, the Payer information fields display the name of the taxpayer and a code that identifies the type of letter to be issued with the bill.

To modify the payer information:

  1. Click C beside the Payer information field to change the name. This displays the Search screen with the following options:
    By Name ID
    By Tax Payer Account Number
    By Name
    By Phone Number
    From NA_External
  2. Enter the required information on the search screen. Then select the applicable record.
  3. Select a code from the Letter Code field to identify the type of letter the payer receives, such as, duplicate payment, over payment or payment reversal (Table: VT_USR_LETER_C).
  4. Click Save.

 

A/R Inquiry for Refund

The record is displayed on the A/R Inquiry form when the transaction is complete.

The Amount and Payer Name fields under Cash Flow display further details when you hover the mouse over a specific transaction:

 

Related Topics

Accounts Receivable (A/R) Inquiry

Accounts Receivable (AR) – What’s New

 

 

101-ar-frm-028

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...

AR – Lockbox Form

Accounts Receivable (AR) – Lockbox Form

Overview

The Govern OpenForms Lockbox is used to facilitate the data entry of multiple payments:

  • Payments can be processed from a Lockbox file received from a Lockbox service or bank.
  • Entered manually.
  • Scanned and processed from an image file.

Documentation

To view this information as a pdf, click on the following link:
ARLockbox.pdf

For information on processing A/R Lockbox files, see A/R Lockbox Batch Processes

For information about configuring the A/R Lockbox, see Setting Up the A/R Lockbox

The A/R Lockbox is useful because payments received through a government office are cyclical. It

  • Speeds up data entry time.
  • Speeds up time to deposit payments in the organization’s account.
  • Reduces data entry stress during heavy payment periods.

The Govern OpenForms A/R Lockbox solution includes:

  • The A/R Lockbox User Form

Integrates Deposit Management A/R Lockbox Header and A/R Lockbox Details information

  • The A/R Lockbox Batch Process

Provides options for Validating a File, Loading a File, Processing Payments Directly from a File, Processing Payments from a Preloaded File.

 

Read More...

Accessing the A/R Lockbox

To access the A/R Lockbox:

  1. Launch Govern.
  2. Open a Profile that contains the A/R Lockbox form.
  3. Open the A/R Lockbox form.

Adding Lockbox Data Records

The Govern A/R Lockbox can be used for the following:

  • Creating new lockbox records.
  • Loading existing lockbox records.

Creating a New Lockbox Record

To create a new lockbox record:

  1. Launch Govern.
  2. Open a Profile that contains the A/R Lockbox form.
  3. Open the A/R Lockbox form.
  4. Select the Deposit Management tab.
  5. Do one of the following:
  • Click New to create a new deposit number.
  • Select an existing deposit number on the left.

Creating a New Deposit Number for Lockbox Entries

Deposit Management is mandatory for all A/R systems in Govern OpenForms.This includes the Lockbox. The transactions and entries for this application are managed and accessed through Deposit Numbers. These deposit numbers can be created automatically or manually.
If they are created manually, the user can enter a number in the Depsoit Number field or override the number that is automatically generated.
To create a new Deposit Number:

  1. Open the Lockbox form in Govern and select the Deposit Management tab.
  2. Do one of the following:
  3. If your setup includes manual creation of Deposit Numbers, you can override the number that is automatically created and displayed in the Deposit Number field.
    Enter a new deposit number in this field.
  4. If your setup includes automatic creation of Deposit Numbers, a deposit number is automatically created based on the configuration in Accounts Receivable General Parameters form in GNA.
    Enter text to identify the deposit in the Description text box.
    The user name and creation date are automatically entered.
  5. The transaction type is always Payments.
  6. Click Save.

The Summary information is entered through the batch process. This is describe in the following section.

Entering New Lockbox Detail Information

The Lockbox Detail information is associated with a barcode. The first step is to provide the barcode for this form. This can be entered manually or through a search.
To create a new Lockbox Detail record:

  1. Click New.
  2. Select By Barcode (A/R) in the Search window.
  3. Enter a barcode in the Barcode (A/R) field.
  4. Click the ellipsis button beside the Payer Name field and select click one of the following:
    Search to search the database for an existing name or payer account.
    New Name to create a new Name Account for the current record. This is created when you click Save.
    New Payer Name to create a new payer account. This must be created after you click Save.
  5. Enter the amount of the transaction in the Amount field.
  6. Enter a date in the Effective Date field. This is the date that the transaction becomes effective.Tip: To enter the current date, position your cursor in the field and click [Ctrl+T] on your keyboard.
  7. Overwrite the date in the Entry Date field if required. By default, this field displays the current date.
  8. Make a selection from the Payment Type drop-down list. Payment Types are saved in the VTSYSTEM Table: CCTYPE.
  9. Select the Installment; such as, first, second, third, fourth installment or total (Table: VTSYSTEM_INSTALL).

The following are selected as applicable under Transaction Status when the batch process is complete.

  • Load: The transaction is loaded to the database and saved to the tables AR_Lockbox_Detail and AR_Lockbox_Header.
  • Modified: The transaction was modified on the Lockbox user form after it was loaded to the Govern Accounts Receivable A/R tables.Note: Once the batch process is run on the file or on the database tables, the transactions cannot be modified or deleted.
  • Processed: The batch process was run on the transaction and it was saved to Govern Accounts Receivable A/R.
  • Process Preload file(s): Apply payment from Lockbox tables loaded previously in Lockbox table with the selected Batch number not processed from the combo

 

Cash Collection Payment Types (VTSYSTEM_CCTYPE)

The Cash Collection Payment Type options include the following:

American Express, Cash, Credit or Debit Card, Certified check Change, Check, Discover Card, Electronic Fund Transfer,
Master Card, Money Order, Other 1, 2, 3, 4, 5; Payment in Lieu of taxes, Visa, Web ACH, Web Credit Card, Web Debit Card, Web eCheck, Web HPG, Web iCart

 

 

101-ar-frm-036

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...

AR – Transactions Data Entry

Accounts Receivable (A/R) Transactions Data Entry

Overview

The Transaction form can be used for the following Accounts Receivable transaction types, for the purpose of viewing existing transactions, creating new ones, and for applying modifications to an account or bill:

  • Abatement/Exemption (ab): A reduction of a payment or release from a payment.
  • Adjustment (adj): A modification made on an account or bill.
  • Charge (chg): An amount applied on an account or bill.
  • Discount (dct): A reduction on the total value or gross amount.
  • Demand (dmd): A special charge applied to delinquent bills. This is used in the Motor Vehicle Excise Tax subsystem.
  • Duplicate Payment (dup): A second payment made to cover an amount already paid.
  • Fee (fee): An amount charged for a service or product.
  • Interest (int): A charge, usually a percentage, applied on delinquent bills or borrowed money.
  • Miscellaneous Cash Receipt (mcr): An amount charged for an item not covered by other categories.
  • Overpayment (ovr): An adjustment generated from an overpayment on an installment. This is used in the Real Estate Tax Assessment and Billing module only. If you are using this transaction type, the Over, Short & Duplicate Method option must be selected on the Accounts Receivable General Parameters form in GNA.
  • Penalty (pen): A charge applied on delinquent accounts.
  • Over & Short (sht): An amount generated from the Automatic Generation of Over & Short batch process.
  • Tax Deferral (td): A postponed tax payment.
  • Transferred to Tax (I/P): An amount transferred to tax.
  • Tax Title / Lien (tt) A charge applied on property for the fulfillment of a debt or duty.
  • Transferred Principal (tto): The amount of principal transferred to tax.
  • Sales Tax 1 (tx1): A Sales Tax calculation method in which the first and second taxes are added together; then, applied to the bill.
  • Sales Tax 2 (tx2): A Sales Tax calculation method in which the first tax is added to the bill; then, the second tax is calculated on this amount.

Documentation

For details on completing the form, see A/R Transactions.
For the complete reference guide, see Govern Accounts Receivable.
For the A/R Transaction Rules, see A/R Transaction Rules.

These Transaction Types are contained in the System Validation Table: VT_SY_ ART1TYPE. They populate the Transaction Type field on multiple forms.

 

101-ar-frm-021

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...

AR – Abatement & Exemption Data Entry

Abatement & Exemption Data Entry

Overview

Abatement’s and exemptions are applied to reduce the amount owed on an account or to exempt an amount from payment. Typically, they are used to decrease property taxes and are applied after the real property tax assessment and levies are calculated.

Documentation

For the complete reference guide, see Govern Accounts Receivable.
For the A/R Transaction Rules, see A/R Transaction Rules.

Accessing the Abatement and Exemption Forms

To access this form:

  1. Launch Govern.
  2. Open a Profile that contains Accounts Receivable Inquiry.
    The Abatement / Exemption form can be opened from the Summary or the Detail section.
    Double-click on a record in the Summary section to display all entries in the Detail section
  3. Right-click on a record in the Summary section.
  4. and select the Balance Forward Detail option..
  5. Select Accounts Receivable – Abatement / Exemption.
  6. Select the Detail tab.
  7. Select the Balance Forward Detail option.
  8. Right-click on the entry for the abatement process.
  9. Select Accounts Receivable – Abatement / Exemption.

Sections

This form has the following sections:

  • Detail: The transaction type is displayed at the top of the form.
  • General Information: showing the subsystem, fiscal year, bill and invoice number
  • Detail: for the entry date, effective date, A/R Class code, installment, amount and discount date
  • Comment: for the justification code and any notes applicable to the abatement.

Icons

This form has the following icons:
Save: Click Save to save a new or modified abatement record.
Exit / Cancel: Click the Exit or Cancel button to close. A confirmation message appears if there are unsaved modifications.
Transaction Type: The Abatement / Exemption transaction type is displayed across the top of the form.

General Information

Subsystem: The subsystem for the record or entry selected on the A/R Inquiry form is displayed.
Year: This field displays the fiscal year of the record.
Bill Number: This field displays the bill number for the selected A/R Inquiry record.
Invoice No.: Enter an invoice number for the abatement.
Cycle Code: This field displays the Cycle Code corresponding to the record (Table: VT_USR_ ARCYCLE).

Detail

Date: This field displays the entry date for the abatement. By default, this is the current date. To change the date, click the calendar beside this field and select a new date.
Effective On: This is the date the transaction comes into effect. If an interest method is applied, this is the date from which interest charges are calculated. For example, interest charges could begin 30 days from the effective date. To enter an effective date, click the calendar beside the field and select a new date.
Amount: Enter the value of the abatement.

Note: For transactions such as discounts and abatements, a positive amount creates a credit on the account. Negative amounts are entered only for corrections or reversals of prior transactions.

 

Class Code: Select an A/R Class Code from the drop-down list (Table: VT_ USR_AR_CLASS).
From / To Installment Number: Select the installment number corresponding to the installment period for the abatement: first, second, third, fourth installment or total (Table: VT_SY_ INSTALL).
Due Date: Enter the date the adjustment must be paid.
Discount Date: Enter a discount date for the adjustment. This is the final date that a discount can be applied on balances due within a certain number of days.

 

101-ar-frm-022

 

0 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 50 votes, average: 0.00 out of 5 (0 votes, average: 0.00 out of 5)
You need to be a registered member to rate this.
Loading...