SSRS – SQL Server Reporting Services

SQL Server Reporting Services (SSRS)

Version 6.0 & 6.1

Overview

SQL Server Reporting Services (SSRS), is a server-based report generation software system from Microsoft™. SSRS is administered via a web interface, and is used to prepare and deliver interactive and printed reports. SSRS is viewed as an alternative to Crystal Reports or any other tools that are used in gathering business intelligence.

 

NOTE: Govern supports SQL Server 2010 to 2014 for SSRS. SSRS 2016/2017 will not work. Database instances can exist in SQL Server 2016 or greater, but SSRS will need to be on a 2012 or 2014 instance. Users should NOT open SSRS 2014 reports with SSRS 2016 and save them. This will result in an error in GNA and Govern. Additional details can be found at the following link on the Microsoft Developers Network (MSDN)

What’s new

SSRS Report Conversion Tool (301-ssrs-util)

How to Install SSRS

Click here to follow the current instructions on how to install SSRS.

Documentation

Refer to the following user guide(s) for setup and configuration information.
301-(man)-SSRS-v5.1.pdf

Configuration

Refer to the “Configuration in the Govern New Administration (GNA)” section in the “Documentation & Standards SSRS” user guide.
This guide explains the configuration of SSRS in Govern.
Click here to see the General Settings Parameters (SY REGISTRY).

Report Parameters

dept Govern IDs: dept
dept_label Govern IDs: dept long description
language Current application culture
year Govern IDs: Year
rpt_county SY_Registry – SectionName: “General”; KeyName: “county”.
rpt_date String.Format(“{0} {1}”, Date.Now.ToShortDateString(), Date.Now.ToLongTimeString())
rpt_default_date Date.Now.ToShortDateString()
rpt_login Govern IDs: User
rpt_logo USR_Registry – SectionName: “govern”; KeyName: “bitmap”. OR SY_Registry – SectionName: “path”; KeyName: “bitmap”.
rpt_name Report Path
rpt_range Report Range Value (Filter on xyz)
rpt_state SY_Registry – SectionName: “General”; KeyName: “state”.
rpt_title Report Display Name
rpt_ub_max_variation SY_Registry – SectionName: “ub parameters”; KeyName: “Max Variation”.
rpt_uid Govern IDs: User
rpt_username GoverNetConfig.OrganizationName
uniform SY_Registry – SectionName: “work_text”; KeyName: “Assessment Equalisation Rate”.
all_int Call ‘ComputeLateChargesAmountsForArSummary(“na_id”)’ method

 

See Also

301-ssrs-util

 

 

301-ssrs

 

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SSRS – Changes to Handling of SSRS Reports (301-ssrs-util)

Changes to Behavior of SQL Server Reporting Services (SSRS)

Version 6.1.2206.0142 / 6.1.1811.2019

Overview

The following contains a description of the changes to the behavior of the SSRS feature in Govern

New Features and Changes in Behavior

Parameter Setup Changes

Users should note that parameters are no longer setup in the Reports Parameters screen. This screen will display only the run options that have been configured in GNA.

Possible “Run on” options that can be displayed are as follows:

On Database – Is configured to do not pass any record that is listed in the Govern Dataset Treeview.

On Recordset – Select this option when the SSRS report is to process a set of records. *

On Current Record – Select this option when the SSRS report is to process the current record.*

Changes related to Recordsets

The Recordsets created by the On RecordSet and On Current Record options come from the DataSet Treeview and are saved into the database (Table: USR_SAVED_DATASETS).
These records are grouped by the field SAVED_SET_NAME with a name like: SSRS_REPORT_GUID, where the GUID is a random GUI text generated at runtime.

Since these new recordsets are temporary, they are automatically removed each time a new SSRS report is executed. The criteria for removal is determined by confirming that SAVED_SET_NAME is like SSRS_REPORT_GUID and the field LAST_MODIF_DATE is older than the day before the current execution. For example, if a report execution is done on 08/10/2022, then all reports created before 08/09/2022 will be removed.

Note the following:

  • The Output tab with the report result is no longer displayed for SSRS reports.
  • The report result will be displayed directly on the default browser pointing to the SSRS server that has been configured for Govern.

New Online SSRS Viewer

In the new online SSRS viewer, the end user must perform the following actions to get the Report.

  1. Select/full fill the Report Parameter fields with the desired values for the report.
  2. Click the View Report button.
  3. A preview for the report will be displayed in the bottom.

To download the report, the user must select any of the output formats for the report with a click on the Save button.

To print the report

  1. Click the Print icon.
  2. The report will not be modified and will be copied into the TEMP folder, but in order to execute the report, it will keep looking in the Custom and Standard folders configured in the GNA settings.

 

NOTE: The appearance of the online SSRS screen can vary depending on the SSRS report version installed on the end users server.

This screen will display only the parameters configured as Visible on the report. Hidden parameters are not displayed here and must be configured in GNA under the parameters section in order to map a Govern Id value to them.

Considerations when running an SSRS report

  • At least one Run on option must be selected to run the report.
  • Reports created or edited in Report Builder 3.0 (2014), and the New SSRS Report Builder (2016), are supported and will be executed in Govern.
  • The report must have the SERVER and DATABASE parameters, where the parameters must be configured as:
    • The very first parameters in the report parameters; this because they will be used to configure the datasource.
    • The parameter visibility can be configured as Visible, or Hidden (this is the preferred value).
    • These parameters will be mapped by Govern with the name and database that are to be used to process the report.
    • The DataType must be ‘Text‘.
  • For the options On Recordset and On Current Record,  the report must have a parameter like RECORDSET_{GOVERN_ID} where:
    • {GOVERN_ID} is the Govern ID that will be used to filter the records.
      For example: if the Govern profile that will use the report is configured to use Parcel Ids, then the name for the parameter will be RECORDSET_P_ID.
    • The DataType must be ‘Text‘.
    • The parameter visibility could be configured as Visible, or Hidden (this is the preferred value).
    • A new recordset entry will be created with a dataset name like SSRS_REPORT_{GUID} to store the GovernId, or set of GovernIds that will be used for the operation.
    • These datasets will not be visible to the user in Govern in the Saved Dataset(s) screen.
    • These datasets will be automatically removed from the database after 2 days, upon the next SSRS report execution.
  • The new SSRS report functionality is no longer creating copies in the TEMP folder that is configured in GNA. As a result of this change, it means that the new version is no longer supporting:
    • Add filters on execution time.
    • Display the report output or parameters at govern.

In order to create/add these parameters the SSRS Converter Tool can be used to convert the rdl reports.

See Also

301-ssrs

301-ssrs-util

 

 

301-ssrs-util

 

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SSRS – SQL Server Reporting Services Report Conversion Tool

SQL Server Reporting Services Report Conversion Tool

Version 6.1

Overview

The SSRS Report Conversion tool is a Windows application developed to assist, with some minor manipulations, the conversion of a .rdl report for use in the latest versions of Govern and GNA.

User Interface

When initialized, the SSRS Report Conversion Tool displays as a utility window with input and output parameters.

 

SSRS Report Conversion Tool Parameters

Input Folder – Click to manually type in the path to the Input folder. This is the path to a physical folder that must contain at least one .rpt file that is to be converted.

[…] Select Folder – Click the ellipsis button […] to navigate to the required folder.

Output Folder – This non-editable parameter contains the path to the folder that the converted reports will be placed. This is always a folder named Converted that will be located under the Input Folder path.

Recordset – This combo-box is a GovernId that will be used to group records in Govern. This should be the same GovernId that is configured for the Profile that will be using the SSRS report.

Convert – Click Convert to run the conversion process.

Files to process: – The Files to process area will display all reports within the Input Folder. After a click on Convert, the report names with their status will be listed along with an indication as whether files were converted successfully, or if any issues were encountered during the process.

About the Conversion Process

Users should note the following about the conversion process:

  • The original .rdl file will not be modified.
  • The output file will always add the Parameters SERVER, DATABASE.
  • The parameters RECORDSET_{GOVERNID} will be added if the value for RecordSet is not empty.
    • For example, if the selected value is p_id, the parameter to add will be RECORDSET_P_ID.
  • The datasource connection string will be overridden with the following:
    =”Server=”+ Parameters!SERVER.Value +“;Database=” + Parameters!DATABASE.Value
  • The reports generated in the Output folder are the ones that should be submitted/replaced in the SSRS Server Folders.

 

See Also

301-ssrs

301-ssrs-changes

 

 

301-ssrs-util

 

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Govern Events

Govern Events

Overview

This page contains information that is related to Govern related events such as User Conferences, Workshops, and so on. These will include  past, current, and upcoming events. In the sections below, you will find information such as .PDF files of presentations that were given during the events.

Images & Presentations

The following links to presentations are presented in reverse chronological order, i.e. the most current presented first, followed by the next most recent, to the oldest at the bottom of the list.

2020 Harris Govern User Conference

The 2020 Harris Govern User Conference was held on March 9 – 11, 2020 at the Hilton Granite Park, Plano, TX.

The following are the Govern related presentations:

 

TOPIC Presentation Title & Date FILE TYPE
eGovern The New eGov Components (03/09/2020) * Adobe PDF
Expressions in OpenForms How to write Expressions in OpenForms (03/09/2020) * Adobe PDF
Fast Cash Collection Fast Cash Collection (03/10/2020) * Adobe PDF
How to Use SSRS How to use SSRS (03/10/2020) * Adobe PDF
New Technologies in OpenForm New Technology in Open Forms (03/10/2020) * Adobe PDF
OpenForms Design OpenForms Design (03/11/2020) * Adobe PDF

* Click on the required file type to view or download the file.

 

 

user_conferences

 

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SSRS – How to Install

How to Install SSRS

Version 6.0 & 6.1

Overview

The following are the steps required to install Microsoft SQL Server Reporting Services. After successful installation you will be able to use SSRS reports in Govern.

Installation Steps

To proceed you will first need to obtain SQL Server Reporting Services from the Microsoft website.

NOTE: Before any installation, ensure that you have Administrator access to the target computer.
  1. Download Microsoft SQL Server Reporting Services from the following URL: https://www.microsoft.com/en-us/download/details.aspx?id=55252
  2. To install SSRS, click on SQLServerReportingServices.exe.
    • At the first screen click Install Reporting Services.
    • Click to select an edition – select Free: Developer or Free: Express).

      OR

    • Accept the License Terms and click Next.
    • At the Install Database Engine option select Install Reporting Services only. Click Next.
    • At the Specify an install location screen, use the default, or select a path. Click Install.
    • SSRS will be installed.

    • When the installation has completed, restart your computer and prepare to install the Report Server Configuration Manager.
  3. After the system restart, open the Report Server Configuration Manager from the Windows menu.

    1. In the Report Server Configuration Manager screen, at the Report Server Connection prompt, select a server name. This should be the server that contains the SSRS installation.
    2. After the server name has been specified, start the server. Click to select the server on the left hand pane of the Report Server Configuration Manager, and on the right-hand side (RHS), click Start.
    3. At the Report Server Database screen, specify the Report Server Database server.
    4. Next select the option to Create a new report server database.

      At the Change Database prompt, click Database Server on the left hand side. Enter the Server Name, Authentication Type, Username, and Password to test your connection.

      In the Change Database screen, click Database then either use the default or select a name.

      Click Credentials to get the prompt, select an Authentication Type, enter a Username, and a Password.

      Summary of the database, click on next if everything is correct

      On Progress and Finish, click Finish to finish the process.

    5. Select Web Service URL and click on the button Apply

    6. Click on the URL link

    7. Select Database and click on the button Apply
    8. Select Web Portal URL and click on the button Apply
    9. Click on the URL link
    10. Create 3 folders (Standard, Custom and Temp)
    11. Manage folder by adding security to everyone
    12. Refresh the Report Server site, you will see 3 folders
    13. Open the port
    14. Setup SSRS in GNA, go to Parameter\General Settings Editor, choose Report as Registry Filter.
  • Authentication Type – Use the windows integrated security
  • Custom Report Path – Set with the folder named “Custom” created in SSRS previously
  • Standard Report Path – Set with the folder named “Standard ” created in SSRS previously
  • Temporary Report Path – Set with the folder named “Temp” created in SSRS previously
  • URL – The Report Server Web service URL from SSRS
  • Use SSRS – Must be checked to be able to see the menu SSRS in GNA
  • User Domain / User ID / User Password – Will be empty (no need to be set)
You will need to install the Report Builder to be able to change/edit SSRS reports. At the moment you will need to install the version 2014 otherwise you may not be able to edit a Report: https://www.microsoft.com/en-us/download/details.aspx?id=42301

 

 

301-ssrs_how-to-install

 

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BP – Generate SSRS Reports by Groups

Batch Process – Generate SSRS Reports by Groups

Overview

Processing time is a factor where batch processes are concerned. In instances where a batch process is to be run on queries that result in an extremely large record set, processing time can be an issue. In order to manage long processing times for a single large record set, an SSRS report can be run that will break down the record set into multiple smaller, manageable groups. Each individual group will require less time to process. The Generate SSRS Reports by Group batch process will scan for any existing groups generated by the SSRS report, and print or save in the .PDF file format.

SSRS Report name: co_genssrsgprpt

Batch Process Name: Generate SSRS Report by Groups

 

Read More...

Functionality

Report

The report will provide the records of groups for the .PDF file. For example, a query generates 1000 records. In our report we will specify that the resulting record set of 1000 parcels be divided into N groups; where N = 10. The resulting record set is broken up into 10 groups consisting of 100 parcels per group. Both the number of groups to print (N), and the Year will be hard coded in the report as a parameter. During processing, the SSRS report will create a temporary table, (Table: PID_GROUP), to manage the breaking up of the parcels into groups.

NOTE: The temporary table name is selected at the users discretion.

The SSRS report will use the following SQL functions:

  • NTILE()
  • ROW_NUMBER()
  • RANK()
  • DENSE_RANK()

Batch Process

This batch process will print or save .PDF files of all groups it finds in a defined folder. For our example, the Batch Process will scan and locate the 10 groups, and will process 10 times, in order to generate the 10 .PDF files that will contain the record details.
To process, the groups, the user will need to set a path to the location where the .PDF files will be generated to.

NOTE: This is a standard batch process and definition that is designed exclusively for SQL Server Reporting Services (SSRS) reporting.

For more information see General OpenForms Batch Processing

 

 

101-std-bp-012

 

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