CC – Cash Collection Module – What’s New

Cash Collection (CC) – What’s New

Version 6.0 | Version 6.1

Overview

As of General Availability Release 6.0 and 6.1 version 1603 and higher, the centralized Cash Collection module is available.
For more information, see also:

The following is a non-exhaustive compilation that lists recently updated topics related to the Govern for OpenForms^TM Centralized Cash Collection module.

What’s New

CC – Cash Collection Module

Cash Collection Module Overview Cash Collection is used for accepting and processing the following transaction types in person, usually at

Posted in Cash Collection | Tagged Cash, Cash Collection, Cash Collection Module, Collection, Module, Overview | Leave a comment

CC – Cash Collection Wizard Flow

Cash Collection Form – Cash Collection Wizard Flow Version 6.0 | Version 6.1 Overview Payment ‘Monies’ Distribution The following functionality

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CC – Batch Deposit Selection & Creation Form

Cash Collection (CC) Form – Batch Deposit Selection & Creation Version 6.0 | Version 6.1 Overview The following is a

Posted in Cash Collection | Tagged Batch, Batch Creation, Batch Deposit, Batch Selection, Cash Collection, CC, Creation, Deposit, Form, Selection | Leave a comment

CC – Misc. Cash Receipt Feature

Cash Collection (CC) Form – Misc. Cash Receipt Feature Version 6.0 | Version 6.1 Overview The following is a feature

Posted in Cash Collection, Feature | Tagged Cash Collection, CC, Feature, Form, Misc. Cash Receipt | Leave a comment

CC – Payor Additional Information

Cash Collection Form – Payor Additional Information Form Version 6.0 | Version 6.1 (In Development) Overview The following is a

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CC – Deposit Payment Entry Form

Centralized Cash Collection Form – Deposit Payment Entry Version 6.0 | Version 6.1 (In Development) Overview The following is a

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CC – Post Dated Payment Form

Cash Collection (CC) Form – Post Dated Payment Feature Version 6.0 | Version 6.1 (In Development) Overview The following is a

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Changes to SY Registry

Changes to Payer Name Data Entry

6.0.1611 A change was made to the payment data entry cash collection form PAYER Name.
When creating a new payer for a payment, it is now possible to configure the controller to open the Name and Address form directly. Requires configuration to existing forms

Changes to SY Registry

Distinct separation of CSI Pay and Forte POS parameters in Cash Collection section of SY Registry (OpenForms General Settings form).

6.0.1606 CSI Pay / Forte POS parameters, with switch to select POS Provider
6.1.1606 CSI Pay / Forte POS parameters, with switch to select POS Provider

General

Cash Collection Module Available on OpenForms

6.0.1603 Basic Functionalities are now available
6.0.1511 Beta version available

Govern OpenForms

New Govern IDs

6.0.1603 Batch_ID was added in the AR Batch No table
6.0.1603 CC_ID was added as a Govern ID

Database Changes

6.0.1603 Batch_ID (PK) will be added to CC_MASTER and AR_BATCH_NO table
6.0.1603 Payer_Name added to CC_MASTER – Verify it was Added to Impact list DB changes

Standard Features

Cash Collection Payer Name

6.0.1511 When you enter the name directly on the form, it will be recorded in the new payer field instead of the notes. If an existing name is selected, the Name ID will be recorded.
6.0 Proportional Distribution is deprecated
6.0 Administrator Log-on

Dynamic Queries

The following system search queries have been added and will be now be distributed when importing the Dynamic Queries.xml file.

Search Group
- A/R Payment Data Entry
Search Styles
- By Name
- By SRT Account
- By Tax Payer Account No.
- By Name ID
- By Address
- By Names Linked to a Parcel ID
- By Names Linked to a Current Parcel

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AR – Accounts Receivable Module – What’s New

Accounts Receivable (AR) – What’s New

Version 6.0 | 6.1

Overview

The following is a non-exhaustive compilation that lists recently updated topics related to the Govern for OpenForms^TM Accounts Receivable module.

What’s New!

AR – Module Map

Accounts Receivable (A/R) Module Product Map Overview General Forms & Features General Business Rules, Processes, Forms and Features Section

Posted in Accounts Receivable, General, Product Map | Tagged A/R, Accounts Receivable, AR, Map, Module, Module Map, Product, Product Map | Leave a comment

308-icloud

Integration – Invoice Cloud Version 6.0 Overview Governs’ Invoice Cloud integration provides an invoice presentation / payment solution using Invoice

Posted in Accounts Receivable, Integration | Tagged 308-icloud, API, Cloud, Govern, iCLOUD, Installation, Integration, Invoice, Service, Services, Verification, Web | Leave a comment

AR Inquiry – Change Payer Name (101-ar-fea-027)

Accounts Receivable (AR) – Change Payer Name in AR Inquiry Overview The Accounts Receivable Inquiry form displays transaction details on

Posted in Accounts Receivable, Form | Tagged A/R, A/R Inquiry, Accounts Receivable, AR, AR Inquiry, Change, Form, Inquiry, Name, Payer | Leave a comment

AR – Search to Load Data (101-ar-fea-026)

Accounts Receivable (A/R) Search to Load Feature Available in Govern Rel. 6.0/6.1 Overview Selecting a Record Key from the DataSet

Posted in Accounts Receivable, Feature, Whats New | Tagged AR, Data, Dataset, Key, Load, Record, Search, Search to Load, Selecting, Treeview | Leave a comment

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Release 6.1

A/R Summary Penalty and Interest Breakdown

When selecting the Display checkbox in the Late Charges group of the A/R Inquiry form, charges will be calculated and displayed in the A/R Summary grid. In the A/R Inquiry form, the system will display the Penalty and the Interest by installment for each A/R record. In (Table: AR_SUMMARY), 2 fields have been added.

LATE_PENALTY
LATE_INTEREST

These fields are updated based upon the Penalty or the Interest; note that this is the same process as the one that currently exists with a difference, the system now calculates late charges up to the installment, and then updates the LATE_CHARGE field. In addition, the system will also update the 2 new LATE_PENALTY and LATE_INTEREST fields.
Click to view documentation for this feature.
AR_Summary_Penalty_Interest_Breakdown.pdf

Apply or Delete an Applied Deposit

A currently existing function, in the Payment Data Entry or in Cash Collection, is the ability for users to create a deposit on one or multiple A/R Accounts. Recently added to the feature is the ability to create a Deposit, Apply the Deposit, and Delete the Applied Deposit as needed. This feature is securable through the OpenForms Designer (OFD).

Changes to Late Filing and Late Payment Penalty

Users can now breakdown late payment penalties by levies. Availability: 6.0.1706 and 6.1.1706, 6.1.1707 and greater releases. See Changes to Late Filing and Late Payment Penalty.

Delete an Applied Deposit

The Payment Data Entry or Cash Collection forms have the ability for users to create a deposit on one or multiple A/R Accounts. In addition to creating a Deposit, recently added to the feature is the ability
Apply the Deposit, and Delete the Applied Deposit as needed. This feature can be secured through the OpenForm Designer (OFD). See A/R Inquiry page for details.

Semi-Annual Payment Plan

A Semi Annual Payment Plan has been introduced to Rel. 6.1.1706.

Supervisor Permission Transfer

In the Payment Plan, when the system generated Periodic Budget amount cannot be paid a supervisor can give permission to allow a lower amount to be paid. This is a configuration performed in the OpenForm Designer (OFD).

Delinquency

A parcel can not be linked to a Delinquency and Collections record.

NOTE: Delinquency and Collections are always linked to a name.

A/R Codes (Protest, Warning…)
It is now possible to add or remove A/R codes by using the SHIFT-CLICK in the A/R Inquiry.

Release 6.0

See also What’s New Name & Address

6.0.1603 User Validation Table Cash Collection Type transformed to a System Table … see 103-ar-table-CCTYPE for the new standard codes
6.0.1511 Centralized Cash Collection is now available in Beta
6.0.1511 New Batch Process to ‘Generate Check Numbers for Refunds’
6.0.1511 New Apply Late Charges available in the A/R Inquiry
6.0.1511 Payor name will now be recorded in CC_MASTER_PAYOR_NAME instead of NOTES (impact list)
6.0.1511 The Mailing index Owner of Record is no longer used as the default payor (deprecated feature)
6.0.1609 The ACH Bank and Transit number are now encrypted
6.0.1609 All the ACH information will reside in the Mailing Index. For modules not normally using a Mailing Index, it will be managed by Govern.
6.0.1609 The User Interface has been standardized in all sub-modules.

Release 10.8 or prior

[Govern for Windows 10.8]

A/R General Parameters Bypass Funds Reapplication

When the Bypass LM/MB/ST/SA funds reapplication option is selected, unless an invoice number is specified, any payments will be recorded as an Open Credit transaction (OCT).
Unless an invoice is referenced, the OCH amount cannot be applied to any invoices in the system. The system will now apply the OCH to a non-referenced invoice when the Bypass LM/MB/ST/SA funds reapplication option is selected. New in 10.8

A/R Interest Parameters – Apply Due Nb of Days (Compound Interest)

A setup has been added for the standard interest method when using compound interest. In Govern Admin, a new check box called Apply Due Nb of Day due for compound interest has been added that will apply for all standard interest methods.
You can now specify the date to start charging compound interest. New in 10.8

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What’s New in v1706

What’s New in Release 1706

Version 6.0 and 6.1

OpenForms Technology & Standard Features

Technology

Technology .net Framework

Framework 4.6 and Crystal Report Run Time (13.0.20)

[GA 6.1.1706] The framework used was upgraded to 4.6. For this reason, it will be mandatory to re-install the Crystal Report Run time pack for versions 6.0 and 6.1 (1706).V6.0.1611 or less = 13.0.12 otherwise, 13.0.20. IMPORTANT: Reports will not function without installing the new pack. The installation package must be run locally.

NOTE: When upgrading to 6.1.1706, it is suggested to delete and recreate the indexes in the Verify Database process, and to run the process again for a second time afterwards.

Standard Features & Functionalities

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Workload Manager

[GA 6.1.1706] New functionality

Email Communication with Templates

[GA 6.1.1706]

Multimedia Scanning Queue

[GA 6.1.1706] 101-wm-frm-015 – 20428

Global messaging (unverified)

[GA.6.1.1706] changes to std-fea-008 and Editor 103-ed-010 – verify if standard

Standard System Components

Treeview

[GA.1706] A new right-click context menu was added to edit and remove a data set record in version 1611. For more information on the Treeview, see 101-std-fea-005
[GA.1706] New standard treeviews were added for Workflow Management by name and by parcel id. It will show the number of workflow records in brackets associated to the name or parcel listed.

Dynamic System Queries

6.0 (1611) Changes made to the behavior of searches with the field masks (i.e. telephone numbers) as well as the behavior when some search fields are not filled in (i.e. search on street without a house number) #21227
Take care and enjoy your little friend
New System queries for dynamic searches added for the Workflow module

Modal Form option (View Query Link)

6.0 (1611) It is now possible to open a form in a Modal mode where the Current Govern Ids are not modified. For instance, linking to a Name form from the Corporate Account View Query would modify the current Govern Name ID.
6.0 (1611) A new parameter was added in the Generic Link Custom Control to open the form as Modal [OpenFormAsModal] and the new Modal option can be added in the View Query Custom Control [Link Modal Form].
- Note: The view queries should be revised and modified where applicable to add the Modal option to the Link command.

Grouping in the Browse

[6.1.1706] #21492

User Administration – GNA Editors

General

6.1 (1706) Continued Integration of the “Copy Data” button in all editors

Email Template Editor

6.1 (1706) New Email Template Editor.
- Predefined templates using expressions, send emails to internal users and external users, …
- For more information, see General OpenForms Email Notification and GNA Email Template Editor

System Validation Tables Maintenance

6.0 (1611) In previous releases of OpenForms (4 & 5) and in Govern for Windows, special USER SECURITY was controlled by the ACCESS RIGHT column in table USR_USERFILE. This feature has been deprecated in OpenForms 6.0+ and is no longer available when setting up the users in (GNA) Parameters – User File Maintenance.
The Business Rule for System Validation Tables Maintenance:
- FULL ACCESS available only to the GOVERN user
- LIMITED ACCESS available to ALL USERS for the Modification of the ‘Do not show the validation code on the screen’ flag (VT_SYSTEM.INVISIBLE) for the CODES not in use by the customer

System and User Validation Tables

6.0 (1611?) Filtering on the table HISTORY flag (Is History) so the codes listed as historical are not listed in the combo boxes
6.1 (1706) French description removed by default from the Validation Table standard GNA form
6.1 (1706) Continued Integration of COPY DATA button across the different editors

Batch Definition Editor

6.0 (1611) It is now possible to copy a batch definition. However, it will not copy the report setup for the batch program.

A/R & Cash Collection

Delinquency Module by Parcel

6.0.1611 Delinquency (DC) now works by PARCEL and Name #22343

AR Copy to Year

6.1.1706 Can now be run as a batch process in Govern. For more information, see Batch Process AR Copy to Year 103-ar-bp-105

Changes to Check Imaging (not verified)

Check Imaging 17630 – verify is standard

Changes to Payer Name Data Entry

[6.0.1706] Allows creation of new payer name before the Save is completed
6.0.1611 A change was made to the payment data entry cash collection form PAYER Name. When creating a new payer for a payment, it is now possible to configure the controller to open the Name and Address form directly. Requires configuration to existing forms.

New Standard Reports

6.0.1706 New Standard Report / (ar) Cash Balancing Report (cashbal.rpt)

Allow payment less than payment plan predefined amount

6.0.1611. New form (OFD) security controller for the Cash Collection payments controller.

New feature to reverse a refund (AR Inquiry)

6.0.1706 It is now possible to reverse a refund #22344

New feature to delete a deposit once it’s applied

6.0.1611 Security option and functionality to delete a deposit

New feature Create Group Multi-Adjustments (All Years)

Loads all the years billing and adjustment transactions in order to select multiple transactions to adjust.
Reverses all the selected entries (negative amount if it was positive and positive amount if it was negative)
Creates unposted transactions. For more information, see Feature (101-ar-fea-020). This function can be secured in OFD (Allowed to all by default)

Business Tax (Self-Reported Tax)

Estimated Tax (Garnishment) Feature Changes

Changes in version 6.0 to the feature – For more information, see Estimated Tax (101-st-frm-008) #21151

Show AR for Filing or ST Account

New option ‘Display by Period’ on the filing form to display the Accounts Receivable for the Filing Period only or for the Self-Reported Tax Account (101-st-frm-002).

Mass Appraisal

Changes to Standard Rate Maintenance Screen

6.1.1706 (see 22292)

Real Property Tax

TIF Feature

(GA) 1703 – For more information, see RE TIF (101-re-frm-008)

New Standard Reports

(GA) 1706 – Real Property Tax Reports

Workflow Management (Overview)

General

The module was completely redesigned in OpenForms 6.1 available in GA 1706.
For more information, see: Product Module Wiki Map and Overview , Database Diagrams

Workflow Actions

A new type of workflow actions have been added – on request (invoked by a user). With this type of action, a link will be provided to the user, with a predefined label.

The following new workflow actions have been added.

Workflow Activity Form

Will show full description

Standard Reports

The following standard reports are available in GA1706:

The Report Definitions for the following can be imported from the Forms.XML file (OpenForms Option)

System Options

GIS Integration

See MATIX System Option (203) for more details.

[6.1.1706] GIS Synchronization Batch Process Enhancement (101-pc-bp-003)
[6.1.1706] MATIX Configuration Enhancement (222-matix) #21625
[6.1.1706] MATIX – Add new ESRI Layer type for base maps #22150
[6.1.1706] MATIX – Add new “Direct Connection” option #22079

e-Govern

See eGovernment System option (201) for more details.
e-Payments – Enhancements

6.0.1706 enhancements to Payment Data. For more information, see What New (201-all-egov-wnew) #17933

eGovern -New Security Option

6.0.1706 Login Security # 20675

Mobile

See Mobile System Option (202) for more details.

Synchronizing Option

- [6.1.1611] New synchronizing method for Workflow Management

Mobile Table List

[6.1.1611] Possibility to add the User Added Tables and Views to the list of objects to transfer to the Mobile.

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What’s New in v1511

What’s New in Release 1511

OpenForms Technology

Technology and Architecture

[6.1] Manage TableChangedEvent (15297)
[6.1] New Expression Functions IsNullOrEmpty() | IsNullOrWhiteSpace() | HasValue()
[6.0] Shared Expressions / Expressions Query Parameters (15132)

General

[6.0] Move Previous Next record of a parent entity from a Child Entity (ex Buildings)
[6.1] Maximize Form (Govern) – on F11 & Button
[6.1] Maximize Form (OFD) – on F11 & Button (14402)
[6.0] Entity Search Feature (Govern) in browse and other – on CTRL+ F

Systems and Application Modules

Mass Appraisal General

[6.1] Manage TableChangedEvent (15297)
[6.1] IsRequired Attribute Expression in Mass Appraisal Tables
[6.1] MA Parameters Value Formatting (15120)
[6.1] MA Compute – Remove the (Daemon) Refresh button
[6.1] MA Compute – Batch Process (15172)
[6.1] MA Compute – Update PC Legal Info From MA_LAND
[6.1] MA Compute – PC Data changes forces a MA compute

Income

[6.1] Mass Appraisal Income is now available
[6.1] New Mass Appraisal Income Model Table
[6.1] New Mass Appraisal OpenForms – one for “a”, one for “e”

Building Structural Elements

[6.1] MA Compute BSE

Options and Third Parties

Matix GIS Integration

[6.0] New Matix Integration
[6.0] Matix Configuration Screen in GNA (15318)

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What’s New in OpenForms

Overview

The goal of the Knowledge Base is to document, on a higher level, changes that have an impact on the structure, on the organization, or on the process. For a summary list previous to 6.1, see Change Impact Assessment and for changes made to the database structure fields or tables, see Database Model Changes.

Detailed reports are generated automatically and are available as html pages on a govern server (http://deployez.msgovern.com/releaseNotes/xxx)
Each time a programmer makes a change in Govern to a RELEASE branch, these changes are documented and recorded in a change set that is “checked-into” the next release iteration that will be built. A report is produced automatically every hour for each supported version.

Release Information

Expand to display a non-exhaustive listing of changes to the Govern suite of applications on a per release basis.

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AR – Search to Load Data (101-ar-fea-026)

Accounts Receivable (A/R) Search to Load Feature Available in Govern Rel. 6.0/6.1 Overview Selecting a Record Key from the DataSet

Posted in Accounts Receivable, Feature, Whats New | Tagged AR, Data, Dataset, Key, Load, Record, Search, Search to Load, Selecting, Treeview | Leave a comment

MA – M&S Valuation Setting Editor (103-ed-025)

Valuation Setting Editor (Marshall & Swift MVP Interface) Available in release 6.1.2211 – (In Development) Overview Marshall & Swift (M&S)

Posted in Developers, Editors, Feature, GNA, Mass Appraisal, Whats New | Tagged 103-ed-025, Configuration, Editor, M&S, Marshall, Setting, Swift, Valuation | Leave a comment

Generic Import Editor (103-ed-024)

Generic Import Editor Available in release 6.1.xxxx – (In Development) Overview The Generic Import Editor is a GNA Editor that

Posted in Developers, Editors, Feature, GNA, Whats New | Tagged 103-ed-024, Configuration, Definitions, Editor, Generic, Import, Index | Leave a comment

SSRS – SQL Server Reporting Services Report Conversion Tool

SQL Server Reporting Services Report Conversion Tool Version 6.1 Overview The SSRS Report Conversion tool is a Windows application developed

Posted in Developers, GNA, Reports, Whats New | Tagged 301-SSRS, 301-ssrs-util, Conversion, Reporting, Server, Services, SQL, SQL Server, SSRS, Tool | Leave a comment

Bill Messages Editor

Bill Messages Editor Available in release 6.1.1911 Overview The Bill Messages Editor allows you to edit and manage Bill Messages.

Posted in Editors, Feature, GNA, Whats New | Tagged Bill, Bill Messages, Configuration, Editor, Index, Messages | Leave a comment

What’s New in OpenForms Applications

The following are links to the What’s New pages of Govern OpenForms Applications

What’s New in Govern System Options

What’s New in Govern Application Modules

Tips & Troubleshooting

Tips for implementation

During an implementation, the link to this page can be added as an External Command to a Form or to the Coolbar Query.
Harris Govern employees can setup a subscription to have these reports sent automatically by email.

Release Notes/ Firewalls

Firewalls can prevent access to the release notes. Please verify with the system administrator if you are experiencing problems.

Product Structure

System	Name	Knowledge Base Page	What’s New Page Link
101	Govern	101-all-govern	101-all-govern-wnew
102	Security Manager	102-all-gsm	102-all-gsm-wnew
103	Govern Administrator (GNA)	103-all-gna	103-all-gna-wnew
104	Business Entity Designer (BED)	104-all-bed	104-all-bed-wnew
105	OpenForms Designer (OFD)	105-all-ofd	105-all-ofd-wnew
108	Batch Scheduler	106-all-sc	106-all-sc-wnew
107	Query Tool	107-all-qt	107-all-qt-wnew
111	Deploy EZ	111-all-deployez	111-all-deployez-wnew
201	e-Gov	201-all-eGov	201-all-eGov-wnew
202	Mobile	202-all-mobile	202-all-mobile-wnew

101-std	Govern Standard Features	101-std	101-std-wnew
101-ar	Govern A/R Module	101-ar	101-ar-wnew
101-cc	Govern Cash Collection Module	101-cc	101-cc-wnew
	etc.

Release Notes Report

This link if only accessible to Harris Govern Employees (only). Click here to view the release note report.

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102-all-gsm-wnew

What’s New in the Security Manager (SM)

Overview

The Govern Security Manager (SM) is responsible for the top-level security management for the Govern Suite of applications. The GSM manages user access to Govern applications such as Govern, Govern Scheduler, Govern New Administration (GNA), GIS Application Components and Configuration, Query Tool (QT), and Validation Tables. Depending on the Suite application, the level of security can be granular to the point that individual fields, as well as codes within the application can be secured. Users that are familiar with earlier versions of the GSM should note that changes were made to the functioning of the release 6.0, and upwards application.

What’s New

Govern Ribbon Search

Standard Feature – Ribbon Search Release 6.0.1903.0374 (Govern only) | 6.0.1904.0515 (Govern only) Release 6.1.1911.0497 (All applications) | 6.1.1912.0513 (All

Posted in BED, General, GNA, Govern, OFD, QueryTool, Scheduler, Security Manager | Tagged Govern Ribbon Search, How to Search, KB, KB Search, Knowledge Base Search, Ribbon, Ribbon Search, Search, Search Criteria | Leave a comment

Name & Address Group Security Rules Grid

Name & Address Group Security Rules Grid Overview In addition to creating a Name Sharing Group, you can further refine

Posted in Security Manager | Tagged 103-SY-005, Address, Group Security Rules, Group Security Rules Grid, Maintenance Security, Name, Name & Address, No Restrictions, Private Names, Restricted Addresses, Restricted Names, Restricted Names and Addresses, Security, Security Grid, Security Rules, Security Rules Grid | Leave a comment

102-all-gsm-wnew

What’s New in the Security Manager (SM) Overview The Govern Security Manager (SM) is responsible for the top-level security management

Posted in Security Manager, Whats New | Tagged Behavior, Changes in GSM, GSM, GSM Changes, GSM UI, GSM Whats New, Security Manager, SM, SM Changes, What's New | Leave a comment

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Govern 6.1

Change in Hibernate Behavior

By design the Govern application will not load if the (E)xecute OR (V)iew flags are disabled in the GSM. As of Release 6.0 1509.0038 and Release 6.1 1509.0054

DEVNOTE: If following profiles CanExecute = FALSE or CanView = FALSE

Notable Changes in GSM User Interface Behavior

When adding a new role a save is performed before the user is able to add a new app.
The tab is no longer closed during a save operation
When a refresh process is initiated, i.e. click Refresh columns are no longer hidden.
During the save process the
After a Synchronize process a Refresh process is also initiated.

As of Release 6.0.1509.0029, and Release 6.1.1509.0044

New Style Ribbon in GSM Release 6.1

The ribbon that is present in Govern, and the GNA, is now present in the GSM, along with standardized interface icons and the new Web based application Help. As of Release 6.1.1509.3

Security of OpenForm Form Parameters in OpenForms Designer (OFD)

In Govern 6.0 and above, security on the Govern entities and data entry fields is defined in the Govern OpenForms Designer.

Secure BED in GSM

The Business Entity Designer (BED) can be secured in the GSM. The process to secure is as with all other applications. As of Release 6.0.1412.0096.

Govern 6.0

This section lists new features, or new ways of performing an old function in the Govern Security Manager (GSM) release 6.0. These new features are indicated by the NEW! symbol. As release 6.0 is a re-engineering of many of the Govern suite applications, there are changes to the way the GSM effects security.

Change in Hibernate Behavior

By design the Govern application will not load if the (E)xecute OR (V)iew flags are disabled in the GSM. As of Release 6.0 1509.0038 and Release 6.1 1509.0054

Two (2) State check Boxes…

As of release 6.0 and later, only two (2) state check boxes are used for top level objects. See 2 State Check Boxes on the GSM page

Change to level that is securable in SM

The OpenForm is now the lowest securable level in the GSM. See What is Securable in the SM

No Inheritance for Top Level Objects

Users of Release 6.0 and greater of the Govern Security Manager (SM) should note that when securing objects, the solid blue square that signifies “Inheritance” is no longer available for top level objects.

Govern New Administrator (GNA) – What’s New

Version 6.0 and 6.1

Changes to the Govern New Administration are listed below in reverse chronological order. The most recent changes are displayed at the top.

Old News

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Mobile related Changes to GNA UI

As a result of the added functionality and enhancements to the Govern Mobile application, changes have been made to the Govern New Administration (GNA) user interface.

Initialize Mobile Database

New feature to Add and Update User Tables, during the GNA Initialize Mobile Database process, and the Mobile Deployment Get Latest process.
Feature to allow users to Exclude database objects, i.e. tables, functions, or views. Excluded objects are populated in an exclusion table.

Verify Database Process

NEW! RE / PP Tax Conversion Scripts have been included to add required “RE” Cycle Codes. See RE/PP Tax Conversion Scripts in the What’s New! section.

Email Template Editor

6.1 (1706) New Email Template Editor.

Database Utilities

[6.0 / 6.1] Support for the extraction of Personal Property (PP) tables in the Mobile Database Initialization process.
[6.1] Database Extraction Utility to extract a snapshot of the data along with all parameters for a selected data set.
[6.0] Database Verification behavior changes on opening Govern Administrator (GNA)
- If the connection key is set to an empty database, the Initialize Database process will be launched automatically (see below) and once completed, GNA will be closed and restarted as it is mandatory to run the Verify Database process
- If their is a major release difference (first 2 digits) between the the program and the database version, it will be mandatory to run the database verification or exit the application. This situation will occur for example, when upgrading from 5.1 to 6.0. A change from 6.1.1503 to 6.1.1511 will not trigger it .
[6.0] Database Verification new INITIALIZE Database process to create a Govern Ready Standard System Database.
- It is no longer necessary to use UPDATA. Tables, fields and views will be created automatically
- Process is triggered automatically when the table USER_KEY_MASTER does not exist
[6.0] Database Verification INITIALIZE Database process – NEW Govern USER and ROLE
- A new role called “Govern SuperUsers” is created in the GSM. This role will grant access (E)xecute to all GSM and GNA functions.In addition, a User called Govern User belonging to this role will be created.
- The Govern user password can be changed, the user and role can be deleted after a new Administrator user and role with full access has been successfully created and validated for the organization.
[6.0] Database Verification INDEXES
- All indexes created and used by the Govern applications will be identified as such and will start with the letters GV or PK when the index is a primary key. This will enable the application to manipulate these indexes when needed.
- An option to delete and recreate indexes was added
- NOTE: Indexes created by users will not be modified or manipulated in any way. However, it is strongly recommended to delete and recreate them. First they should be reviewed to see if they are still needed (some indexes can impact performance negatively) and for the ones to keep, documented, as they will need to be recreated manually. They can be deleted using the Database Verification Delete Indexes of Type option ALL.

Connection Keys

[6.0] A trailer connection key called NOLIMIT will be automatically created and used for lengthy processes that may time out with the preset time limit. For instance, one cause of a time out can be during the rebuilding of an index for an extremely large table. If the time required to rebuild the index exceeds the timeout limit, the system will error out. By default its timeout is set to UNLIMITED. This key can be selected through the Connection Key Manager.

Editors

[6.1] External Command Editor has changed
- It is now expression driven, and all external commands are now written as expressions. The seven combo boxes in the 6.0 version, for adding logical expressions, constants, formulas, etc., have been replaced by one, the Expression Selector.
- You can now view all the Profiles and user forms to which a selected command is added directly on the External Commands Editor in the Used In list box.
[6.1] Constants & Expressions can be overridden by group (year and jurisdiction)
[6.1] Queries can be overridden by group (year and jurisdiction)
[6.1] Execution Context
[6.0] Batch Process are no longer setup by categories and are linked to the Profile
[6.0] Reports are no longer setup by categories and are linked to the Profile

User and System Validation Tables

[6.1] Generate Data Base View (If checked, will create a view
[6.1] Tables can be setup by Jurisdiction
[6.1] New flag when tables are Maintained by System
[6.1] Added fields can now be created in this function

Application Parameters General

[6.1] Roll Forward Exclusion (new functionality to exclude fields from being rolled forward)
[6.0] “Owner as of Month” and “+/- Years” in the GNA Department Maintenance form NEW!

Application Parameters

[6.1] Mass Appraisal parameters are available on OpenForms
[6.0] Accounts Receivable parameters are available
[6.0] Cash Collection parameters are available
[6.0] Business Tax (SRT) parameters are available
[6.0] Personal Property parameters are available
[6.0] Real Property parameters are available

User Interface

[6.0] The interface for the Govern New Administration has been updated to have a similar look and feel and navigation as other applications in the Govern Release 6.0 suite. Refer to GNA User Interface for interface details.

Troubleshooting

Verify Database – SYS ADMIN rights

Table Change Event Script

The first time a verify database is run, a script needs to be executed by a user with System ADMIN rights.
IMPORTANT: If your user does not have the required rights, the System DBA will need to execute the following script in each Data Base Server used for Govern deployments.
Click here for the script CreateCleanupJobForRecentTableChanges commands that can be copied and pasted directly in a query window in MS SQL Server